Outreach Plan

Outreach Plan
Use this form to schedule and plan CAFÉ outreach, tabling, presentations, community events, and other external engagement activities.

Once submitted, the activity will be added to the shared CAFÉ Events/Tabling Calendar (Google Calendar link) so staff can coordinate schedules, staffing, materials, and outreach activities.

The purpose of this form is not to create additional paperwork. It is to make sure we have a clear plan for where we are going, why we are going, who we are reaching, and how we will use our staff and resources effectively.

You'll receive a copy of your submission to your inbox that includes an 'Edit' link so you can update your outreach plan.
OUTREACH INFORMATION & PURPOSE
Who is submitting this outreach request?
Your Email
You'll receive an email confirmation that also allows you to edit your submission.
Event / Outreach Name
Example: Back-to-School Night, Community Resource Fair, Business Outreach – South Wenatchee
Program(s) in attendance

Other
Start Date and Start Time of event/outreach

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
Hour MinutesAM/PM Option
End Date and End Time of event/outreach (estimate is okay for outreach)

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
Hour MinutesAM/PM Option
Setup time (arrival time)

Hour Minutes

AM/PM Option
Cleanup time (end time)

Hour Minutes

AM/PM Option
Outreach type:

Other
Organization / Community Partner
Who is hosting, inviting CAFÉ, or partnering with us?
Location/Address

Location/Venue

Street Address

CityState / Province

Postal / Zip Code
Travel Time (hours/min.)
Locations/Areas to Be Covered
Briefly identify the locations, neighborhoods, businesses, schools, organizations, or areas the team plans to cover.
Primary Purpose

Other
Who are we hoping to reach?

Other
Upload flyers here

Cancelof
Please include links below (flyers, FB event, Instagram, LinkedIn, etc.)
STAFFING PLAN

Please list staff attending. If you are unsure who is attending, enter # of people needed under 'Name'
How many CAFÉ staff members are needed?
Team members will be automatically added to CAFÉ Events/Tabling Google Calendar.

If you know who will be supporting, please enter their emails below
Participating Staff Email 1 (enter your email if you are attending)
example@example.com
Participating Staff Email 2
example@example.com
Participating Staff Email 3
example@example.com
Participating Staff Email 4
example@example.com
Participating Staff Email 5
example@example.com
Participating Staff Email 6
example@example.com
How will the team be utilized during this outreach?

Other
Staffing/Activity Plan:
Briefly explain roles, especially when multiple staff are participating. Example: Two staff will remain at the resource table while two circulate through the event and connect with families. Staff will rotate responsibilities and breaks.
MATERIALS & LOGISTICS
Materials/Equipment Needed:

Other
Facility Manager
example@example.com
Outreach
example@example.com
Please provide specifics to help make this event successful (any specific resources/fliers that need to be shared?):
Any parking, setup, language, accessibility, or logistical information staff should know.
Post-Event/Tabling Report
Event/Outreach Pictures
Should be Empty:

Outreach Plan

OUTREACH INFORMATION & PURPOSE

STAFFING PLAN

MATERIALS & LOGISTICS