• IVF Store — Pre-Service Site Questionnaire

    Please complete this ahead of your install, relocation, or service visit. Your IVF Store contact can help you fill in anything you're unsure about.

  • Page 1 — Project Type & Contacts

  • Service needed*
  • Format: (000) 000-0000.
  • Format: (000) 000-0000.
  • Best times to reach you

  • Page 2 — Timeline

  • Target start date
     - -
  • Desired completion / move-in date
     - -
  • Quality assurance and validation testing date (go-live with cases)
     - -
  • How firm are these dates?
  • Maximum acceptable lab downtime
  • Will after-hours, overnight, or weekend work be required?

  • Page 3 — Equipment

  • List every piece of equipment in scope. Add one row per item and include all available details for each piece.
  • Equipment list
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  • Are any specialty IVF systems involved (time-lapse incubators, anti-vibration tables, laser systems, witnessing systems)?
  • What is the current status of the equipment?
  • When did the issue start?
     - -
  • Warranty and contract status
  • Have you contacted the manufacturer or another service provider about this?
  • How urgent is this?
  • Are patient cases or stored specimens currently at risk?
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  • Is any lab furniture involved (chairs, desks, casework, filing cabinets)?
  • Are any computers, monitors, cameras, printers, or IT equipment involved?
  • Is any general medical equipment involved?
  • Are any consumables to move or stock?
  • What should happen to equipment being replaced or left behind?

  • Page 4 — Origin Site — Access & Building Requirements

  • Format: (000) 000-0000.
  • Complete this section for the lab you are moving OUT of.
  • Does the building require insurance certificates (moving, vehicle, or workers compensation)?
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  • Is floor surface protection required?
  • Is wall protection required?
  • Is elevator wall protection required?
  • Are there authorized moving hours?
  • Authorized hours — from
  • Authorized hours — to
  • Is badge, escort, or advance security clearance required for our crew?
  • Is there an elevator?
  • Is there a dedicated freight elevator?
  • Are all doors along the path at least 36 inches wide?
  • Are there any tight turns?
  • Are there any stairs?
  • Is there a loading dock?
  • Are there loading dock hours?
  • Dock hours — from
  • Dock hours — to
  • Is there space to park a moving truck?
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  • Page 5 — Current Lab Scope of Work

  • Tell us what IVF Store is responsible for at the current lab.
  • Is IVF Store disconnecting and removing alarm systems?
  • Is IVF Store disconnecting and removing gas systems?
  • Are there passthroughs to be removed from any hood or workstation?
  • Is IVF Store packing smaller lab equipment, files, and documents?
  • Are cryo tanks or liquid nitrogen dewars involved?
  • Will frozen specimens (embryos, gametes, tissue) be transported as part of this project?
  • Format: (000) 000-0000.
  • Are there any biohazard, chemical, or regulated waste handling requirements?

  • Page 6 — Destination Site — Access & Building Requirements

  • Complete this section for the new or receiving lab.
  • Does the building require insurance certificates (moving, vehicle, or workers compensation)?
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  • Is floor surface protection required?
  • Is wall protection required?
  • Is elevator wall protection required?
  • Are there authorized moving hours?
  • Authorized hours — from
  • Authorized hours — to
  • Is badge, escort, or advance security clearance required for our crew?
  • Is there an elevator?
  • Is there a dedicated freight elevator?
  • Are all doors along the path at least 36 inches wide?
  • Are there any tight turns?
  • Are there any stairs?
  • Is there a loading dock?
  • Are there loading dock hours?
  • Dock hours — from
  • Dock hours — to
  • Is there space to park a moving truck?
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  • Page 8 — New / Receiving Lab — Electrical

  • Page 7 — New Lab Build & Layout

  • Is this new construction or a remodel?
  • Projected construction completion date
     - -
  • Do you have a layout or floor plan showing equipment placement?
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  • Which rooms are included in this project?
  • Is RO or DI water available in the lab?
  • Does any equipment require plumbed water or a drain (glassware washer, water-jacketed units)?
  • How will aspiration and vacuum be supplied?
  • Is IVF Store supplying or connecting VOC / carbon air filtration units?
  • Bake-out completion date
     - -
  • Has a bake-out or off-gassing period been scheduled before go-live?
  • Is the lab HVAC, air handling, or VOC filtration complete and commissioned?
  • Will other trades (electrical, plumbing, HVAC, casework) still be on site during our installation?
  • Are there sufficient outlets in each area for each device?
  • Are power strips needed?
  • Are any dedicated circuits, special voltages, or unusual plug types required?
  • Is there backup power or a UPS for critical equipment?

  • Page 9 — New / Receiving Lab — Gas Supply

  • What types of incubators will be in the lab?
  • Is there a manifold system?
  • Which gases will be used in the lab?
  • How is gas supplied?
  • Will gases be on site and connected on the day of installation?
  • Expected date gases will be available
     - -
  • Are the gas supply outlets inside the lab located near the equipment?
  • Are regulators required?
  • Will more than one gas supply be daisy chained to an incubator?
  • Do you have a regulator for it?

  • Page 10 — New / Receiving Lab — Alarms & Monitoring

  • Do you want IVF Store to connect or install alarm systems?
  • Is there an existing monitoring system to integrate with?
  • Do you need remote or mobile alerting configured?

  • Page 11 — New / Receiving Lab — Hoods, Workstations & Specialty Equipment

  • Are there passthroughs to be attached to any hood?
  • Do the hoods require gas input?
  • Do you need computers, monitors, cameras, printers, or IT equipment assembled inside or on a hood?
  • Is IVF Store setting up specialty IVF equipment such as time-lapse systems?
  • Is gas and electrical available at those locations?

  • Page 13 — Final Details

  • How did you hear about IVF Store?
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  • Would you like to schedule a site walkthrough or video call?
  • Will equipment need interim storage between move-out and move-in?*
  • Who performs post-install calibration and validation?
  • Do you need IQ/OQ/PQ documentation or calibration certificates (for CAP, CLIA, or internal QA)?
  • Are you interested in a service contract or preventive maintenance schedule after this project?
  • Do you need a formal written quote by a specific date?
  • Quote needed by
     - -
  • Is a purchase order required before we can schedule?
  • Should be Empty: