Oklahoma Hmong New Year Volunteer Application
Apply to volunteer for the Oklahoma Hmong New Year event. Use the form to provide your contact details, availability, physical ability, consent, and any minor-parent/guardian information if applicable.
Applicant Information
Full Name
*
First Name
Middle Name
Last Name
Phone Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
Email Address
*
example@example.com
Age
*
Volunteer Name
*
Emergency Contact Information
Emergency Contact Name
*
First Name
Middle Name
Last Name
Emergency Contact Phone Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
Emergency Contact Relationship
*
Availability and Scheduling
Saturday, October 17, 2026 — Availability
*
Morning
Afternoon
Evening
Available most/all day
Not available
Sunday, October 18, 2026 — Availability
*
Morning
Afternoon
Evening
Available most/all day
Not available
Approximately how many total hours are you willing to volunteer during the weekend?
*
Specific times when not available OR additional details (i.e. area that you are working in - if already assigned)
Physical Ability and Work Limitations
Are you able to stand or walk for extended periods?
*
Yes
No
With limitations
Are you able to assist with light lifting (moving supplies, boxes, signs, etc.)?
*
Yes
No
With limitations
Duties you are unable to perform or limitations/accommodations we should consider (work-related only, no medical details)
VOLUNTEER EXPECTATIONS
As an HNY volunteer, I understand that I am expected to:• Arrive on time for my assigned shift.• Follow the required volunteer check-in and check-out process.• Report to my assigned location and designated coordinator or team lead.• Remain at my assigned location unless reassigned or released.• Follow instructions from the Volunteer Coordinator, team leads, and HNY leadership.• Treat guests, vendors, participants, staff, and other volunteers respectfully.• Follow event rules and safety procedures.• Notify the Volunteer Coordinator as soon as possible if I cannot work my assigned shift.• Wear any volunteer identification provided while volunteering.• Refrain from consuming alcohol or being under the influence of alcohol or illegal drugs while performing volunteer duties.• Return any HNY property, equipment, badges, radios, or supplies issued to me.I understand that assignments, locations, and schedules may be changed based on event needs.
VOLUNTEER ACKNOWLEDGMENT & WAIVER
I understand that I am voluntarily participating as a volunteer for the 2026–2027 Oklahoma Hmong New Year. I understand that volunteer activities may involve ordinary risks associated with a large public event, including walking or standing for extended periods, outdoor conditions, crowds, vehicles, lifting or moving items, and other event-related activities. I agree to follow reasonable safety instructions and immediately report unsafe conditions, injuries, or emergencies to the Volunteer Coordinator or HNY leadership. To the extent permitted by Oklahoma law, I voluntarily assume the ordinary risks associated with my volunteer activities and release and hold harmless HMAAO, Oklahoma Hmong New Year organizers, officers, directors, employees, volunteers, representatives, and agents from claims arising from my volunteer participation, except to the extent resulting from conduct for which liability cannot legally be waived. I understand that I am serving as a volunteer and am not an employee and will not receive wages or monetary compensation for my volunteer service. I understand that HNY leadership may modify, reassign, suspend, or end my volunteer assignment when necessary because of safety concerns, conduct, staffing needs, or event operations.
VOLUNTEER AGREEMENT
*
Agreement Date
*
-
Month
-
Day
Year
2 digit month, 2 digit day, 4 digit year
Date
PARENT/GUARDIAN CONSENT FOR MINOR VOLUNTEERS
Required for volunteers under 18 years of age
Minor Volunteer's Name
*
First Name
Middle Name
Last Name
Parent/Guardian Name
*
First Name
Middle Name
Last Name
Relationship to Minor
*
Parent/Guardian Phone
*
Please enter a valid phone number.
Format: (000) 000-0000.
Parent/Guardian Email
*
example@example.com
PARENT/GUARDIAN CONSENT
*
Date (Parent/Guardian Consent)
*
-
Month
-
Day
Year
2 digit month, 2 digit day, 4 digit year
Date
HNY Internal Use
FOR HNY USE – Volunteer Type
Adult Volunteer
Minor Volunteer – Parent/Guardian Consent Received
FOR HNY USE – Application Status
Application Reviewed
Approved
Volunteer Coordinator Follow-Up Needed
FOR HNY USE – Notes
Submit Application
Submit Application
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