MSNA Clubhouse Rental Application

328 Masterson Station Drive, Lexington, KY 40511

859-246-0911 · manager@mastersonstation.org

To meet eligibility requirements, MSNA members, including landlords, must be in good standing with the HOA. Good standing means the member has no DOR violations or unpaid fines, assessments, or late fees. Applicants must be at least 18 years of age. Residents whose application address matches the Association’s records obtained from the Fayette County Property Valuation Administrator (PVA) will receive the resident rate. Renters of residential property within Masterson Station must provide a photocopy of their lease agreement or a recent utility bill and their driver’s license or government-issued ID to obtain the resident rate. Non-residents must provide a photocopy of their driver’s license or government-issued ID and a current utility bill and will be charged the non-resident rate.

Resident Homeowners: Submit this completed application and select your preferred payment method for the rental fee and security deposit. If paying by credit or debit card, a payment link will be sent by email from the Office Manager after your application has been reviewed. If paying by check, checks must be dropped off at 328 Masterson Station Drive. You will receive a rental confirmation within five (5) business days after all required payments have been received.

Renters and Non-Residents: Submit this completed application and select your preferred payment method for the rental fee. The security deposit must be paid by credit or debit card. After your application has been reviewed, the Office Manager will email any required payment links. You will receive a rental confirmation within five (5) business days after all required payments have been received.

There are three rental period options: 10:00am–4:00pm, 5:00pm–11:00pm, or 10:00am–11:00pm (All Day).

All Day rentals are available only when both individual rental periods are available. If either the Morning/Afternoon or Evening period has already been reserved, the All Day option is not available.

All rentals must end by 11:00pm, with the exception of approved New Year’s Eve rentals. See Rental Rule #5 for New Year’s Eve rental hours and requirements.

For individual 6-hour rentals, the hour between 4:00pm and 5:00pm is reserved for inspection and any necessary cleanup and cannot be booked. Access during this hour is included only with an All Day rental (10:00am–11:00pm). All rental periods and applicable fees must be confirmed and paid in advance. This rule will be strictly enforced.

We recommend ending your event at least one hour before your scheduled door lock time to ensure the facility is cleaned in a timely manner and restored to the proper standard outlined in the rental confirmation.

Any rental that extends beyond the scheduled end time will be charged $53 for any portion of the first 30 minutes. If the clubhouse is still in use or being cleaned after the first 30 minutes, an additional amount equal to the full rental fee will be charged, and any continued occupancy of the clubhouse will be considered unauthorized. These charges will be deducted from the security deposit.

The clubhouse inspector will not begin the inspection until the renter and all guests have left the property.

Rental rates include 6% state sales tax.

 

Rate Category	10:00am-4:00pm	5:00pm-11:00pm	10:00am-11:00pm
Resident: Mon-Thu	$79.50	$90.10	$169.60
Non-Resident: Mon-Thu	$121.90	$132.50	$254.40
Resident: Fri-Sun	$132.50	$185.50	$318.00
Non-Resident: Fri-Sun	$238.50	$291.50	$530.00
MSNA Holidays	$265.00	$371.00	$636.00

2026 MSNA Holidays	Dates
New Year's Day	January 1
Easter*	April 3-5
Memorial Day*	May 22-25
Independence Day	July 4
Labor Day*	September 5-7
Thanksgiving*	November 25-28
Christmas	December 24-27

Dates for holidays marked with an asterisk (*) vary from year to year.

 

Please Note: MSNA Holiday rates will not automatically populate in the Total Rental Fee field. If your event date falls on an MSNA holiday, the holiday rate listed above will apply.

Resident Homeowners: If paying the security deposit by check, the check must be in the resident homeowner's name.

Renters & Non-Residents: The security deposit must be paid by credit or debit card. A payment link will be sent by email from the Office Manager after your application has been reviewed.

Security Deposit Refunds: Security deposits are refundable as long as no violations or damages are found. Card processing fees are non-refundable.

Alcohol-Related Events: All events where alcohol will be present must comply with applicable local, state, and federal laws. If alcohol will be present at your event, please provide a copy of your state-issued ID. If an event is represented as alcohol-free and alcohol is found to be present on video surveillance, the entire security deposit will be forfeited.

Please indicate whether you will or will not be using the services of a paid or unpaid third-party vendor for your event.

Please see Rental Rules 8 and 9 for requirements and penalties related to third-party vendors. All third-party vendors must provide the HOA with proof of license and insurance before providing services on clubhouse grounds.

Allowable vendors include event planners, party rental suppliers, decorators, florists, caterers, wait and/or bar staff, photographers, videographers, disc jockeys, emcees, and cleaners.

1. All required payments must be received before a rental will be confirmed. Within five (5) business days after all required payments have been received, you will receive confirmation that your event has been added to the calendar.

2. To be valid, this application must be completed in full, signed, and dated.

3. A final confirmation, including the door timer settings, will be sent by email a few days prior to the event.

4. The renter or their assigned designee must be in attendance for the entire rental period, or the security deposit will be forfeited. The name and relationship of the designee may be provided below.

5. All rentals must end by 11:00pm. For New Year's Eve (NYE), additional rental time beyond 11:00pm may be purchased at a rate of $53 per hour and must be approved in advance. All approved New Year's Eve rentals must end by 2:00am.

6. No access to the pool area or basement is permitted during rentals.

7. Loud music and live bands are not permitted, and the renter must ensure compliance with local ordinances.

8. Renters may use licensed and insured third-party vendors that have been disclosed on the Third-Party Vendor Disclosure. Vendors who are only dropping off party supplies, flowers, food, or similar items do not need to be disclosed. However, any vendor who remains on the premises to perform services for any length of time, including setup or takedown, must be disclosed. Failure to disclose a vendor or the use of an unlicensed or uninsured vendor will result in forfeiture of the entire security deposit. No exceptions.

9. Renters may use licensed and insured third-party cleaning vendors for cleanup after their event. If the clubhouse is not properly cleaned, the renter will forfeit the security deposit. The cleaning vendor must be listed on the Third-Party Vendor Disclosure.

10. Illegal activities are NOT permitted on the premises. If police are required to respond to an illegal disturbance caused by the renter or their guests, the security deposit will be forfeited and rental privileges may be revoked indefinitely.

11. The clubhouse and its grounds are a tobacco and vape-free zone.

12. No alcohol, tobacco, or vaping products may be sold at any event.

13. No adult entertainment or lewd activities are permitted on the premises.

14. Renters who operate businesses that rely on home parties or similar events to generate product orders may rent the clubhouse for sales events. The clubhouse may also be reserved by the host of such an event. No additional fee applies.

15. The clubhouse has a maximum capacity of 75 persons. This capacity may be reduced if necessary.

16. The clubhouse and its grounds are always under video surveillance and the video will be used as evidence for proof of damages, lack of cleanliness, doors left unsecured, etc.

17. To cancel a reservation, please contact the Office Manager no later than seven (7) days prior to the reservation date. Cancellations made less than seven (7) days prior to the reservation date will result in the rental fee being non-refundable. In the event of severe weather, please contact the Office Manager for cancellation information.

18. All clubhouse reservations must be made at least ten (10) business days prior to the reservation date to allow sufficient time for processing and payment. Requests submitted less than ten (10) business days in advance will be considered on a case-by-case basis and, if approved, must be paid by debit or credit card. A $25 administrative fee for residents or a $35 administrative fee for non-residents will also apply and must be paid in advance.

1. If damage to the clubhouse, its contents, or the grounds occurs during the rental, the cost of the damage may be deducted from the security deposit. Inspection findings and video surveillance may be used to document the damage.

2. If damage is found prior to the start of your event, you MUST call the clubhouse office at 859-246-0911 and leave a message clearly identifying the specific damage observed. The voicemail is automatically date- and time-stamped. If the damage requires immediate attention, you MUST call the clubhouse inspector assigned to your rental using the phone number provided in your confirmation and on the Clubhouse Checkout List.

3. Failure to secure the clubhouse will result in the loss of the entire security deposit. If you leave before the scheduled door lock time, you MUST call the phone number provided in your confirmation and on the Clubhouse Checkout List.

4. NOTHING may be attached to the walls. Any violation will result in the loss of the entire security deposit.

5. If the cost to clean, repair, or address damage or other expenses related to your rental exceeds the amount of your security deposit, you agree to pay the remaining balance. This may include repair costs, cleaning fees, legal fees, or other related expenses. The security deposit does not limit your responsibility for these costs.

6. Renters may only use HOA-approved, licensed, and insured third-party vendors. This requirement applies to both paid and unpaid vendors. Failure to use an approved, licensed, and insured third-party vendor will result in the loss of the entire security deposit. No exceptions.

7. Renters are responsible for cleaning and restoring the clubhouse to its pre-rental condition. If a third-party cleaner is used, the renter remains responsible for the cleanliness of the clubhouse. Furniture must be returned to its proper location, and all tables and chairs must be properly stored. Renters should use the Clubhouse Rental Checklist, which will be left on the kitchen counter, to ensure all areas are properly cleaned. Failure to properly clean after the event will result in the loss of a portion or all of the security deposit. A complete list of applicable fees will be provided with your checkout list.

8. Upon verification that the clubhouse is clean and damage-free, the security deposit will be released. Security deposit checks will be shredded, and deposits paid by credit or debit card will be refunded to the original payment method.

9. If damage is determined, the security deposit will be applied toward the applicable fines, fees, or damages. If the total charges are less than the security deposit, the remaining balance of the security deposit will be refunded. If the total charges exceed the security deposit, the renter will be responsible for the remaining balance.

10. Checks returned for insufficient funds (NSF) or due to a stopped payment will incur a $50 fee.

11. Resident homeowners whose security deposit check is returned for insufficient funds (NSF) or due to a stopped payment will have all applicable fines and fees assessed to their HOA account. The resident homeowner will be ineligible to rent the clubhouse or purchase a pool membership until the account is in good standing.

This written Agreement between Masterson Station Neighborhood Association, Inc. and the Signatory outlines the procedures necessary to
use the Masterson Station clubhouse. The undersigned agrees to conform to and be bound by all the Rules and Regulations of the clubhouse.

I understand and agree that my paid rental is non-transferrable and non-refundable if not cancelled at least seven (7) days prior to my reservation date. My rental payment does not confer any ownership of the clubhouse or other assets. Both I and my guests shall save and hold harmless Masterson Station Neighborhood Association, Inc., its officers, directors, or employees from and against all liability, claims, and demand on account of personal injuries or property loss or damage of any kind whatsoever which may arise out of or be in any manner connected with the performance of this agreement, regardless of whether such injury, loss, or damage shall be caused by or be claimed to be caused by, the negligence of the renter or of the above named or by any of their agents or representatives.

Required Documentation Upload

Renters: Please upload a copy of your driver's license or government-issued ID and either your lease agreement or a recent utility bill.

Non-Residents: Please upload a copy of your driver's license or government-issued ID and a current utility bill.