• Image field 3

  • Graham Memorial Event Request Form

    Thank you for your interest in reserving space in Graham Memorial! Please review the Event Use, Alcohol Use, and Event Cancellation Policies BEFORE completing the application.

  • DEADLINES:
    Requests must be submitted a minimum of 30 days before the desired date to be considered. Requests will be reviewed within 3 business days.

    • July 1, 2026: requests for Fall 2026
    • August 31, 2026: classroom requests for Fall 2026
    • November 1, 2026: requests for Spring/Summer 2027
    • January 25, 2027: classroom requests for Spring 2027

    ANNOUNCEMENT:
    The Graham Memorial Lounge will be taken offline on the following dates to complete necessary renovations. The space will not be available to host events nor meetings and will be closed to the public during this time. We apologies for any inconvenience. Please stay tuned for a fresh, modern look and improved facilities that will elevate your next visit!

    • October 12 - 16, 2026
    • November 16, 2026 - February 28, 2027

    SPACE AVAILABILITY:
    To check space availability, please email gmevents@unc.edu. Space availability is not listed on 25Live. Graham Memorial can host only those events that are related to or sponsored by official UNC departments or admin units. We do not host weddings or wedding-related events, dances, or Greek Life socials. Honors Carolina has priority scheduling and reserves the right, at our sole discretion, to refuse, postpone, or cancel any reservation for any reason. All weekend and after hours events are dependent upon DPS providing on-site security. Events may be cancelled if a guard is not available. GM 039 is a classroom space Mon-Thu and utilitzes a round table layout. Deviation from this standard layout may only be available for Fri-weekend events.

    RENTAL CONTRACT:
    Neither submission of this form nor the subsequent email receipt constitutes a confirmed reservation. Clients requesting event space in Graham Memorial may be required to attend a consultation meeting, as well as review and sign a contract outlining the event details and the client's agreement to the Event Use, Alcohol Use, and Event Cancellation Policies. If a contract is required your event is not confirmed until the contract is signed and returned within 3 business days. Accepted forms of payment are cash, check, and chartfield string. We do NOT accept credit/debit cards, or other electronic forms of payment, like Venmo, Zelle, or Apple Pay.

  • Graham Memorial Event Policies*
  • Image field 9

  • Client Information

    The Graham Memorial Events Manager will direct all communication to the primary applicant.
  • Format: (000) 000-0000.
  • Will you act as the on-site Event Lead and be present for the duration of the event?*
  • Format: (000) 000-0000.
  • Image field 25

  • Host Organization Information

    Priority and emphasis will be given to events supported by Honors Carolina followed by official University departments, curricula, and administrative units that involve UNC undergraduates and support the University’s undergraduate instructional mission.
  • The Host is best described as:*

  • Student Org Policy:

    Only an official University admin unit or academic department may rent space in Graham Memorial on behalf of a student organization. The representative unit or department must complete this reservation request form, submit a valid chartfield string for billing, sign the resulting rental agreement, and provide the contact info of a representative that will be onsite and responsible for the full duration of the event. Student organizations will have 30 days from receipt of the final invoice to pay with a check out of their organization's funds, and the representativeunit or department is responsible for anything past due or not covered by the student organization. A member of the representative unit or department is required to be on-site and is responsible for the full duration of the event, including setup and cleanup of the spaces.
  • Are you reserving on behalf of a registered student organization?*
  • Image field 38

  • Event Details

  • Are any of the following invited to this event?*
  • Are any of the following true? Select all that apply.

  • Fee Schedule

    If the above unit chooses to sponsor events where more than 50% of the attendees are not undergraduates at UNC-Chapel Hill and/or where the event is not in large part related to the undergraduate instructional mission of the University as determined by the director, then the fee schedule shall apply.
  • Will more than 50% of the attendees be undergraduates and/or does the event support the undergraduate instructional mission of the university?*
  • Image field 47

  • Event Date/Date Range

    To check room availability, please email gmevents@unc.edu. Requests must be submitted a minimum of 30 days before the event to be considered. Events will be booked on a first-come basis. Rooms booked for multiple day events will be charged the room fee for each day of the reservation, plus any days the rooms are taken offline for rental delivery/pickup or other event maintenance.
  • Is this a recurring or multi-day event?*
  • Preferred event date/date range:*
  • Alternate event date/date range (if preferred is not available):
  • Image field 58

  • Event Timing/Access

    Graham Memorial may accommodate events outside normal operating hours based on approval. Events scheduled outside normal operating hours will require on-site security provided by UNC Dept of Public Safety. Delivery, setup, cleaning/breakdown, and pick-up of event-related services and equipment must all occur within the Client's blocked rental timeframe. Weekend events, early morning events, and/or large events may require the Client pays for one or more additional rental days for setup, breakdown, and cleaning. All event details must be finalized in writing to the Graham Memorial Events Manager 10 business days before the event date. Changes requested within 5 business days of the event may not be accommodated and are at the discretion of the Graham Memorial Events Manager.

  • Academic Year Operating Hours:

    Monday - Thursday 7:30 AM - 9 PM
    Friday 7:30 AM - 4:30 PM
    Saturday & Sunday closed

    Summer Operating Hours:

    Monday - Friday 8 AM - 4:30 PM
    Saturday & Sunday closed

     

  • Staff & Vendor arrival/Setup begins:*
  • Guests arrive/Event begins:*
  • Guests depart/Event ends:*
  • Staff & Vendor exit/Cleanup over:*
  • Image field 69

  • Event Spaces

    When selecting your classroom or event space, please make sure your anticipated number of attendees will fit comfortably.
  • Classroom & Fee Capacity Fixed Layout
    GM 035 ($75) 30 Hollow square
    GM 038 ($75) 26 Auditorium
    GM 210 ($50) 24 Hollow square/windows
    GM 212 ($50) 18 Hollow square/windows
    GM 213 ($50) 25 Hollow square/windows

     

    Event Space & Fee Capacity Layout
    GM 011 ($75) 16 Conference table
    GM 039 ($350) 30 Hollow square (by special permission)
      72 Served dinner
      100 Row seating (by special permission)
    GM Lounge ($400) 150 Reception (with furniture)
      185 Served dinner
      225 Reception (no furniture)
    GM Terrace ($200) 300 13 Cafe tables, 56 chairs
        Terrace is discounted $100 with rental of the GM Lounge

     

    Other Event Spaces    
    GM Kitchen For use by licensed, bonded caterers only Free with rental of GM 011, 039, or the Lounge
    GM Front Porch By special permission only  

     

  • Room(s) requested:*
  • Requests:*
  • Image field 84

  • GM Lounge Setup

    The Graham Memorial Events Manager will provide a room layout for approval on the Outlook calendar reservation and housekeeping will set the Lounge accordingly when using facility tables and chairs. Facility staff do not coordinate rentals, nor do they perform setup/breakdown of rental equipment.
  • Lounge fireplaces on?*
  • Lounge technology requests:*

  • GM 011 Setup

    The Grauer Living Room is rented as-is, and special setup requests may be limited.
  • GM 011 fireplace on?*

  • GM 039 Setup

    GM 039 is used for seminars Mon-Thu using a round table layout. Events following seminars Mon-Thu will need to adopt the same layout. Alternate layouts may be available for Friday and weekend events by special permission. The Graham Memorial Events Manager will provide a room layout for approval on the Outlook calendar reservation and housekeeping will set GM 039 accordingly when using facility tables and chairs. Facility staff do not coordinate rentals, nor do they perform setup/breakdown of rental equipment.
  • GM 039 Room Layout:*
  • GM 039 technology requests:*

  • Facility Technology

    ITS Classroom Hotline provides hands-on training for faculty, staff, and students using the technology in the Graham Memorial general purpose classrooms and GM 039. Should you wish to schedule a live demo prior to your event, please contact ITS directly at hotline.unc.edu, hotline@unc.edu, or (919) 962-6702. Technical support is provided Mon-Fri from 7:30 AM - 5 PM. Limited support is provided Mon-Fri from 5 PM - 9 PM via the wall phones in each classroom and GM 039. ITS Classroom Hotline does NOT provide additional A/V equipment. The technology in Graham Memorial uses HDMI cables to connect to built-in technology. If your technology (specifically Macs) does not support HDMI cables, you will need to provide your own adaptor. The Graham Memorial staff are not responsible for training prior to or providing technical support or equipment during an event.
  • Image field 100

  • Outside Vendors

    Your full itinerary and list of vendors requiring building access is due 10 business days before the event. The Client is responsible for meeting all outside vendors for load-in and load-out. Facility staff are not responsible for checking in rentals.
  • What outside vendors will need building access? Please check all that apply.*
  • Image field 105

  • Food & Beverage

    A 10% fee is assessed on any food and drink served in Graham Memorial.
  • Will there be food/drink at your event?*
  • Food arrival time:*
  • Will you require use of the catering kitchen?*
  • What kind of alcohol will be served?*
  • Who will serve the alcohol?*
  • Will any guests be under age 21?*
  • Image field 117

  • Payment/Billing

    A method of payment is required for liability and billing purposes. Departments/organizations using Graham Memorial assume all liability associated with their event and agree to reimburse Honors Carolina for any/all damages and penalties associated with the event.
  • What is your preferred method of payment? Note: We do NOT accept credit/debit cards or other electronic forms of payment, such as Venmo, Zelle, or Apple Pay.*

  • Note: Submission of this form does not constitute a confirmed reservation. If you have provided enough info, the Graham Memorial Events Manager will reach out within 3 business days with a rental agreement for you to sign. Otherwise, we'll reach out with follow-up questions. Thank you!

  • Should be Empty: