GSG Conference Travel Award Application (Professional Students)

GSG Conference Travel Award Application
The GSG Conference Travel Award is provided to financially assist graduate students in presenting their research at an academic conference.

This form is ONLY for graduate students in the MD program (College of Medicine) and in the PharmD program (James L. Winkle College of Pharmacy). ONLY USE THIS FORM IF YOU ARE UNABLE TO APPLY VIA GRADTRACKER. Students in other programs should apply via GradTracker

Also, award is only for students who are PRESENTING at an academic conference, up to $500 can be requested per fiscal year. If you have any questions, please reach out to GSG Treasurer (gsg-treasurer@mail.uc.edu).
Please read ALL instructions carefully*

*Failure to follow instructions will likely result in delay of award reimbursement or even be denial
Criteria and Instructions:
View criteria and instructions on the Graduate Student Conference Travel Award webpages: GSG Graduate College.

Award is subject to the availability of funds.

To help ensure funding opportunities remain available throughout the academic year, several updates have been made to the Graduate Student Conference Travel Award for Fiscal Year 2027.

The following changes apply to applications for conferences taking place between July 1, 2026, and June 30, 2027, based on the conference start date:
- Presenter award are capped at $500 per student
- Award funding is available for presenters only.
- Applications will continue to be reviewed on a first-come, first-served basis. Monthly allocations are intended to help maintain funding opportunities for students presenting throughout the academic year, including the spring and early summer terms.
- Applicants must secure a recommendation for approval from a Graduate Student Association (GSA) officer using the required PDF form.
  - for COM MDs, this would be Health Science GSA
  - for Pharmacy PharmDs, this would be Pharmacy GSA
  - In the event that a GSA officer is unavailable, students should contact the GSG Treasurer at gsg-treasurer@mail.uc.edu.
  - GSA/GSG Recommendation for Approval Form (PDF). (To view this document, you will need Adobe Acrobat Reader, a free download.)
Other forms to upload include the Student Travel Authorization (required for all in-person conferences) and budget template. These forms are available on the award website under the Application process section.

NOTE: It is the applicant's responsibility to collect required signatures, your application cannot be processed until you receive all signatures.
- All details must be the same as registered with University of Cincinnati.
  
  NOTE: Middle Name/Initial is important to find your Direct Deposit information registered with UC. If Middle name is left blank and someone else gets reimbursed instead of you, it is not GSG's or UC's responsibility to get it back to you.
- Full Name
  
  First NameMiddle Name (Type NA if you haven't registered one with UC's direct deposit)Last Name
- UC Email
  (6+2)@mail.uc.edu
- M Number
  Include the M, M numbers are 9 characters
- Confirm UC ID (M Number)
  Include the M, M numbers are 9 characters
- Phone Number
  Please enter a valid U.S. phone number.Format: (000) 000-0000.
- College
- Enrolled Program
- Enrolled Degree
- If Other, Please Specify
- Affiliated Graduate Student Association (GSA)
  If your GSA isn't listed or you aren't sure which GSA you are affiliated with, contact gsg-treasurer@mail.uc.edu. NOTE: You need to be a member of your GSA, as well as of GSG on GetInvolvedUC (campuslink.uc.edu).
- Graduate Program Coordinator
  This is a read-only field, it is not editable
- Graduate Program Director
  This is a read-only field, it is not editable
- Graduate College Director
  This is a read-only field, it is not editable
- Primary Advisor Name
  
  First NameLast Name
- Primary Advisor Email
  (6+2)@ucmail.uc.edu. Do NOT use (first.last)@uc.edu, cchmc.org or personal emails.
- Modality of Conference
- Conference Name
- Conference Website
- Conference Start Date
  
  MonthDayYear
  2 digit month, 2 digit day, 4 digit yearDate
- Conference End Date
  
  MonthDayYear
  2 digit month, 2 digit day, 4 digit yearDate
- Error!
- Note: For virtual conferences without a specified physical location, enter “Virtual” in the City and State fields and select “Other” for Country.
  
  Otherwise, enter the conference’s host city, state, and country.
- Location of Conference
  
  Street Address
  
  Street Address Line 2
  
  CityState
  
  Zip CodeCountry
- Amount Requested (up to $500 per fiscal year)
- Presentation Type
- Presentation Title
- Presentation Description (160 word limit)
  
  0/160
- Explain how this conference will impact your professional and academic success (150 word limit)
  
  0/150
- Evidence of Presentation Acceptance (PDF upload)
  
  Cancelof
- Budget: Download and enter your budget details into the budget template. Budget Template - Presenting (https://gradapps.uc.edu/GradTracker/GraduateStudentConferenceTravelAward/BudgetTemplatePresenting)
  
  Cancelof
- Travel Authorization: Download the Student Travel Authorization Form, complete the form including all required signatures, then upload the signed pdf file.*Travel Authorization Form (https://grad.uc.edu/content/dam/refresh/af-62/af- policies/student_travauth_individual%20(4).pdf) NOTE - If conference is virtual, submit the form blank
  
  Cancelof
- Download the GSA/GSG Approval Form, complete the form including all required signatures, then upload the signed pdf file. (https://www.grad.uc.edu/content/dam/refresh/grad-62/docs/awards/GSA- GSG-Recommendation-for-Conference-Travel-Award.pdf)
  
  Cancelof
- Applicants must secure a recommendation for approval from a Graduate Student Association (GSA) officer using the required PDF form. In the event that a GSA officer is unavailable, students should contact the GSG Treasurer at gsg-treasurer@mail.uc.edu.
- Final Steps. A PDF of your application will be emailed to you automatically after you submit
- Applicant Signature
  Type your full legal name. By typing your name, you certify that all the information above and included with this application is correct to the best of your knowledge.
- Date of Submission
  
  MonthDayYear
  2 digit month, 2 digit day, 4 digit yearDate
  Hour MinutesAM/PM Option
Should be Empty:

GSG Conference Travel Award Application

Please read ALL instructions carefully*

All details must be the same as registered with University of Cincinnati.