LPVBF 2027 Exhibitor Application

Event Date: Saturday, March 13, 2027 Location: Exposition Park - South Lawn Public Event Hours: 10:00 a.m.-6:00 p.m. Required Setup/Load-in Time: To be provided upon acceptance Application Deadline: February 12, 2027 The Book Fair is an outdoor, rain-or-shine event. Applicants must be at least 18 years old or have an authorized adult representative.

Submitting this application does not require payment and does not guarantee acceptance. If your application is approved, you will receive an acceptance notice with your participation fee, payment instructions, and a deadline to confirm participation. Approved participants may pay by Zelle (online), money order by mail, or cashier's check by mail. The Zelle recipient and mailing address will be included in your acceptance notice.

What Your Participation Package Includes One 8-foot table Two chairs One floor-length linen One 10' x 10' canopy with sidewalls Exhibitor identification sign Electricity, additional furnishings, and specialty equipment are not included and may incur additional fees.

1. Acceptance & Placement: Exhibitor participation is by application and approval. LPVBF reserves the right to accept or decline an application and to determine exhibitor placement. Submission of an application does not guarantee acceptance or a particular location. 2. Approved Products & Materials: Exhibitors may display, distribute, promote, or sell only the products, services, literature, merchandise, and other materials approved as part of their application. Any additional or substantially different items require advance approval from LPVBF. Prohibited, unlawful, counterfeit, or unrelated merchandise may not be displayed or sold. 3. Displays: Exhibitors are responsible for safely installing and securing all merchandise, equipment, signage, and display materials within their assigned space. Displays may not obstruct walkways, neighboring participants, emergency access, or extend beyond the assigned footprint. Oversized displays, structures, specialized equipment, or unusual installation requirements must receive advance approval. 4. Setup, Event Hours & Breakdown: Accepted exhibitors must be completely set up before the Book Fair opens and maintain their exhibitor space throughout the designated event hours. Early breakdown or departure is not permitted without prior authorization. 5. Sales, Permits & Taxes: Exhibitors are responsible for conducting their own sales, collecting and reporting applicable sales taxes, maintaining any required seller's permit or business documentation, and complying with applicable laws. Unless otherwise stated in writing, exhibitors retain the proceeds from their individual sales. 6. Property, Liability & Insurance: Commercial General Liability insurance is required for all participants, with Leimert Park Village Book Fair, Inc. named as an additional insured. The Certificate of Liability Insurance must be submitted before the participant may enter the venue, set up, or participate in the Book Fair. Insurance requirements will be provided with complete instructions. 7. Photography & Publicity: Exhibitors grant LPVBF and its authorized representatives permission to photograph, film, record, or otherwise capture the exhibitor, its representatives, products, display, and participation during the Book Fair. LPVBF may use these images and recordings for legitimate promotional, publicity, archival, and event-related purposes. 8. Cancellation & Refund Policy: The Book Fair takes place rain or shine. Once an application has been accepted and payment has been processed, all fees are final and nonrefundable. No refunds will be issued if an exhibitor cancels, fails to attend, arrives late, or leaves the event early. 9. Event & Venue Requirements: Exhibitors agree to comply with all LPVBF and Exposition Park rules, safety requirements, operational procedures, and event policies. Failure to comply may result in removal from the event without a refund.

Exhibitor agrees to indemnify, defend, and hold harmless the Leimert Park Village Book Fair, Inc., venue host Exposition Park, its event sponsors, representatives, employees, agents, and other entities as required by the event venue from claims, liabilities, damages, costs, or expenses arising from the Exhibitor's participation in the event, subject to the final requirements established for the 2027 Book Fair. Commercial General Liability insurance naming Leimert Park Village Book Fair, Inc. as an additional insured is required before the exhibitor may enter the venue or set up.

I certify that the information provided in this application is accurate and complete. I understand that submission of this application does not guarantee acceptance into the 20th Anniversary Leimert Park Village Book Fair. If accepted, I agree to comply with LPVBF's final Terms & Conditions, event rules, venue requirements, payment deadlines, and operational requirements.

Note: Electrical service and additional equipment are not included and must be requested and approved in advance; additional fees may apply.