Thank you for submitting your application to BCSC’s Community Outreach Program! This is a web-based application, which you will fill out and submit online.

This is a five-part application, asking you to input information and answer some questions in detail. In general, the more explanation and detail you can give, the better.

You WILL be able to save your progress as you complete your application, as long as you make a JotForm account. Otherwise, we strongly encourage you to save your answers to Section 2 “Narrative,” in a Word doc. Then, copy and paste your answers to this form when you are ready to submit your application.

*** You MUST have a second signature. Please plan to ask your organization's leader/supervisor to sign the application when you are ready.

*** Incomplete applications will not be considered.

*** Please email grants@bavariacsc.com if you have any additional questions.

 

 

Application Instructions

Complete this application in its entirety. At the end, press “Submit.”

You will receive a confirmation page. If you don’t, please contact grants@bavariacsc.com. After receipt of your application, you will receive an email from grants@bavariacsc.com confirming that we have your application.

If you do not wish to make a JotForm account (which will allow you to save your progress), we strongly recommend you have a Word document with your answers to Section 2 “Narrative” saved.

 

PLEASE READ THE FOLLOWING GUIDELINES. FAILURE TO COMPLY MAY RESULT IN THE REJECTION OF YOUR APPLICATION.

 

Guidelines, Rules, and Reminders

• Avoid the use of acronyms throughout the application; please spell out all words including the organization names.
• All applications must have two people listed: the person requesting the grant and the supervisor/leader or commander.
• Grant requests must be made in US dollars. Requests made in Euro will be converted to US dollars using the app XE Currency at the time of the committee meeting, and that dollar amount will be used.
• Be timely and detailed with your application. Primary consideration will be given to on-time applications that include cost information associated with the funding request, i.e. vendor quotes, invoice information, number of persons benefiting, price per person/item, etc. Incomplete applications, unsubstantiated funding requests, or requests received after the posted deadline may not be considered.
• The BCSC does not award grants for the following:
  • for scholarships granted by other organizations, as we provide our own scholarship program.
  • to organizations with the intent of redistributing the money as cash, cash awards, cash gifts or the like to a third party or individual(s).
  • to purchase supplies or equipment for fundraising activities.
  • to pay for school curriculum requested by individual teachers, (however, purchases initiated by grade-levels are eligible for consideration). 
  • stipends for speakers, salaries, and other organizational personnel type expenses. 
  • to purchase alcohol, tobacco, firearms, pharmaceuticals, narcotics, and fireworks.
• SFRGs can only apply for a total of $1,000.00 per BCSC Board year (1 June – 31 May).
• Requests for ball funding are limited to $5,000.00 per ball per BCSC Board year (1 June- 31 May).
• Grant applicants are required to provide at least 10 volunteer hours per calendar year to BCSC in the form of volunteer hours at the annual Crown Jewel Bazaar, at either Grafenwoehr or Vilseck Thrift Shops, or at other volunteer opportunities presented by BCSC.
• All grant awards are subject to approval based upon availability of funds and committee vote.  We value the contributions of those who actively support our mission. Therefore, please note that grant applications from organizations with members who volunteer with BCSC will receive priority consideration. Your involvement and dedication greatly enhance our community efforts and are deeply appreciated.
• The Community Outreach Committee has up to 30 days from the deadline to meet & review applications. The slate of approved grants then must be voted on by the general BCSC membership before notification to organizations occurs.
• Grant recipients are required to submit an AAR and receipts within 45 days of their event, using a web-based form provided on BCSC’s web site.
• For complete eligibility criteria or additional information, please view “COMMUNITY OUTREACH” under the “COMMUNITY” label at www.BavariaCSC.com. 

PLEASE INDICATE BASIC INFORMATION ABOUT YOUR REQUEST.

PLEASE INDICATE BACKGROUND INFORMATION ABOUT YOUR ORGANIZATION.

5. Military Unit or FRGs, please complete the following:

6. DODEA School Organizations, please complete the following: Principal is required to sign off.

7. Private or Community Organizations, please complete the following:

8. Please upload proof of at least 10 volunteer hours completed during the current calendar year in service to BCSC.

Please include the specific event or activity and the total amount of volunteer hours completed. You may also submit a memorandum or certified list of members from your organization with hours logged in VMIS from volunteering at BCSC fundraisers, Thrift Stores, or other BCSC events.

Volunteer hours that have already been submitted or redeemed toward a previous BCSC grant may not be reused for another grant application. 

If your organization has not yet completed the volunteer requirement of 10 hours in service to BCSC, please upload your volunteer sign-up or commitment with BCSC, or your organization's plan to complete these hours by the end of the calendar year.

BCSC grant recipients that fail to complete the volunteer requirement by the end of the calendar year (31 Dec 2026) will be ineligible for BCSC Grant Cycles in the following year (2027). 

BCSC Board members volunteer hours can only be used for one grant application per cycle. 

PLEASE ANSWER QUESTIONS CAREFULLY, IN COMPLETE SENTENCES, WITH AS MUCH DETAIL AS POSSIBLE.

We strongly recommend you have a Word document with your answers to Section 2 “Narrative” saved if you do not intend to make a JotForm account to save your application.

9. IN THE SPACE BELOW, please describe the purpose of this grant request and explain, in detail, how the funds will be used.

Be sure to include the following information:

1) What need you are serving;

2) What your objectives or goals are;

3) Who the grant will serve;

4) An estimated number of attendees for events or the number of individuals this grant will impact;

5) What your definition of a successful project will be.

10. Please provide documentation to itemize the amount requested and include detailed pricing information. For example: vendor quotes, invoices, price per person/item, copies of prior receipts for similar events, etc.

Documents must be translated into English if not already done so.

Invoices or estimates that contain ineligible expenses will not be considered. Please refer to STANDARD OPERATING PROCEDURES for a complete list of items that BCSC DOES NOT FUND. 

 

By signing below, I am certifying that the above information is true and accurate to the best of my knowledge. I certify that that I have read and reviewed the BCSC's Grant Application Instructions. 

I further certify that my organization is eligible to request funding and receive grant money.