Before you complete your application, please read the following questions to confirm your eligibility;

The Fearless Women's Forest Gathering is a huge collaboration between many women. It takes around 100 women to bring this life changing event together. These women need to be connected and unified to lay the foundations for a safe space for the attendees. We achieve this by bringing the collaborators together through zoom meetings 1 week before the event and holding an intention setting ceremony 2 hours before the festival commences.

If you cannot commit to the following due to family or work commitments, please do not apply. We will be happy to receive your application in future years when you are able to commit to the following;

Being a collaborator in previous years does not guarantee acceptance at the Fearless Women’s Forest Gathering 2026. We wish we could say YES to everyone, but due to limited space at the site, only a select number of stallholders will be able to attend.

Preference will be given to stalls with unique and hand made creations.

Stall Holders - Compulsory Times For Trading

• Friday April 30th: 2:00pm – 6:00pm 
• Saturday May 1st: 9:00am – 6:00pm 
• Sunday May 2nd: 9:00am – 12:00pm

 

Fees and Inclusions

• 3 X 3m stall = $260 for the duration of the festival. This includes camping and festival entry for 1 person. 
• 6 X 3m stall = $385 for the duration of the festival. This includes camping and festival entry for 1 person. 

If you plan to self-cater, please bring your own refrigeration (e.g. esky with ice) and cooking equipment. There are no cooking facilities at the venue.

Market stalls are part of the main festival village which means that stall holders cannot set up a tent to sleep in behind their stall or keep their vehicle next to their stall. 

Optional Add-ons:

• Festival entry for an extra person (assistant): $260
• Catering Package: $90 (6 meals from Friday dinner to Sunday lunch)
• Crew Bell Tent Upgrade: $100 per person (You’ll be placed in a shared bell tent with other crew members. Each person will have a quality foam mattress. BYO bedding).
• Caravan/Trailer/Bus pass (Total length between 7m and 10m): $50
• Caravan/Trailer/Big Rig Bus Pass (Total length over 10m): $80

Note: No venue cooking facilities are available. If self-catering, you must bring your own refrigeration or esky/ice and cooking equipment.

Key Dates

• Applications close Tuesday December 15th , 2026.
• Offers and invoices sent to successful applicants by Sunday January 10th, 2027.
• Final date for acceptance of offers and payment of invoice is Sunday January 31st.

APPLICANTS WHO HAVE NOT PAID THEIR INVOICE BY JANUARY 31st, 2027 WILL FORFEIT THEIR APPLICATION.

IN THE UNFORTUNATE EVENT THAT YOU NEED TO CANCEL YOUR PARTICIPATION, REFUNDS WILL BE ISSUED (MINUS A 30% ADMIN FEE) IF CANCELLATION IS MORE THAN 4 WEEKS FROM THE EVENT. 

CANCELLATIONS WITHIN 4 WEEKS OF THE EVENT ARE NON-REFUNDABLE.

Photo consent: By uploading this photo, you consent to it being used in Fearless promotional materials and to reasonable digital or AI-assisted editing to create consistency across our promotional posters. Please see the Media Consent section of the Terms & Conditions for full details.

STALL HOLDERS – TERMS AND CONDITIONS

Insurance

All stall holders must hold current Public Liability Insurance and Professional Indemnity Insurance.

 

Stall Setup & Operation

All sites are unpowered.

You CANNOT camp behind your stall.

You CANNOT leave your vehicle near your stall. 

An area closest to the market stalls will be reserved for stall holders to camp.

The event is held outdoors in a bush, so floor mats are recommended.

All stalls must be adequately secured with weights, sand bags or star pickets (recommended).

 

Operating Hours & Attendance

Bump-in: All stall holders must arrive and set up before 10:00am on Friday April 30th OR after 3pm on Thursday April 29th.

Market stalls must be open and attended during the following times:

• Friday April 30th: 2:00pm – 6:00pm 
• Saturday May 1st: 9:00am – 6:00pm 
• Sunday May 2nd: 9:00am – 1:00pm
  
  

Stall Size & Layout

Stall sites are 3m x 3m or 6m x 3m unless otherwise approved.

Stallholders must accurately request the full space required, including marquee footprint, display items, and apparatus.

Tables, chairs, and marquees must be supplied by the stallholder.

 

Stall Presentation

Prices must be clearly displayed on all items for sale.

Stalls must remain clean, tidy, and free of hazards—especially tripping hazards.

All displays and equipment must be stable and securely fastened to prevent injury.

Stalls must be confined to the allocated space. No encroachment into walkways or neighbouring stalls.

 

Conduct & Compliance

Stallholders must not interfere with or disrupt other stallholders, attendees, or the event experience.

Approval is non-transferable. No sub-leasing, sharing, or reassignment of stall spaces is permitted.

Only genuine, legal, and appropriate goods may be sold.

The erection and safety of any stall equipment is the sole responsibility of the stallholder.

Any damage caused by a stallholder must be repaired at their expense.

TERMS & CONDITIONS – GENERAL
By submitting this application, I agree that, if accepted, my participation in the Fearless Women’s Forest Gathering 2027 (“Fearless”) is subject to these Terms & Conditions.

Event Requirements
I will arrive before 10:00am Friday 30 April 2027 and remain onsite until the closing ceremony concludes at approximately 3:00pm Sunday 2 May 2027. I may arrive from 3:00pm Thursday 29 April.

I agree to reasonably assist with promoting Fearless, including sharing and tagging official event content.

Fearless is an 18+ women-only event, inclusive of people who identify as female.

Acceptance applies only to the successful applicant and cannot be transferred without approval.

The organisers may refuse entry or require a person to leave where reasonably necessary for safety, wellbeing, breach of these Terms & Conditions, or the proper operation of the event.

Code of Conduct
Fearless is alcohol-free, illicit drug-free and psychedelic plant medicine-free.

Anyone under the influence of these substances, or behaving in an unsafe, disruptive, discriminatory, disrespectful or inappropriate manner, may be required to leave.

I will respect all participants, facilitators, stallholders, therapists, staff and volunteers and will not engage in harassment, bullying, discrimination, intimidation, exclusion, gossip or verbal, emotional, sexual or physical misconduct.

In line with our core value of embracing diversity and inclusivity, the Fearless Women’s Forest Gathering is an event where ALL women are welcome — this includes women and people who identify as female. Anyone who cannot respect this and causes disruption will be asked to leave.

Risk Warning & Acknowledgement
I understand that Fearless takes place on a rural property and includes recreational, physical, creative and wellbeing activities. Risks may include uneven ground, weather, wildlife, fire, water, physical activity and participation in workshops.

I voluntarily participate and accept the inherent and reasonably foreseeable risks associated with the event and its activities.

To the maximum extent permitted by law, I release the organisers, Harmony Retreat Meelon, its owners, staff and volunteers from liability arising from my participation in recreational activities, including where permitted under the Civil Liability Act 2002 (WA) and Competition and Consumer Act 2010 (Cth).

Nothing in these Terms excludes liability that cannot lawfully be excluded, including applicable rights under the Australian Consumer Law.

Health & Emergencies
I am responsible for determining whether I am physically and emotionally able to participate safely and will disclose relevant health, accessibility or safety information reasonably required by the organisers.

In an emergency, I authorise the organisers to seek or arrange medical assistance if reasonably necessary. I am responsible for ambulance, medical and associated costs incurred on my behalf.

Cancellation & Refunds
If I cancel more than 4 weeks before the event, I will receive a refund less a 30% administration fee.

Cancellations within 4 weeks, no-shows and early departures are non-refundable.

If the organisers cancel the event, refunds will be provided in accordance with applicable law.

If cancellation or postponement results from circumstances outside the organisers’ reasonable control, including extreme weather, government restrictions, natural disaster, emergency or similar events, the organisers may postpone the event or provide refunds or credits, less reasonable unrecoverable costs where permitted by law.

Nothing in this policy excludes any rights or remedies available under the Australian Consumer Law.

Media Consent
I consent to being photographed, filmed and recorded during Fearless by authorised photographers, videographers and event personnel.

I give the organisers permission to edit and use this material, including my image, likeness and voice, for Fearless and Harmony Retreat Meelon promotional, advertising, social media, website, print and documentary purposes.

I waive any right to inspect or approve the final material before publication.

Promotional Image & AI Editing Consent
I give permission for any photograph or image I provide with my application to be used to promote Fearless and Harmony Retreat Meelon.

I understand that my image may be cropped, resized, enhanced, have its background changed or removed, or be reasonably digitally altered, including using artificial intelligence (AI), to create consistency in promotional materials.

AI or digital editing will not intentionally be used to materially misrepresent my appearance or identity.

I confirm that I have permission from any photographer or copyright holder for the image to be used for these purposes.

Final Acknowledgement
By submitting this application, I confirm that I have read, understood and agree to these Terms & Conditions.