• WAMOA Vendor Rental Order Form

    2026

  • WAMOA Conference – Exhibitor Information
    Yakima Convention Center
    October 8, 2026

     

    Bear Event Services is pleased to be your official contractor for the WAMOA Conference. We are available to assist you with any decorating, freight, and labor needs you may have and to help make your participation in this event a success.

     

    Booth Information:
    All items on this list are provided by show management at no additional charge to the exhibitor.

    • 8’ high back drape, 3’ high side drape on two sides, one 8’ skirted table, two chairs
    • Waste basket
    • Booth ID sign
    • Electrical service (500 watt/110 volts)
    • Booth size: 10 wide x 8' deep (standard booth); 8' wide x 8' deep ("A" booths)
    • Show color(s): Black & White
    • The Yakima Convention Center is a carpeted facility

     

    Vendor Schedule:
    Vendor load in:           
    October 8, Thursday, 7:30 AM - Noon

    Show Hours:  
    Thursday, 10/08/26, Noon - 4 PM

    Vendor load out:
    Thursday, 10/08/26, 4 PM

    • All orders must be pre-paid in advance. Payment in full is required for all services PRIOR to delivery.
    • No credits or substitutions of items provided in the booth package are available. If you require a different table size or skirt color other than the one provided by show management, you must rent the item.
    • No refunds will be issued for cancellation of rental items after installation.

     

    Contacts:

    WAMOA Show Management:
    Direct questions regarding, vendor participation, show policies, etc. to
    Katie Granado 509-202-7843
    office@wamoa.org

     

    Exhibitor Services:
    Direct questions regarding furniture rentals, freight handling, etc. to
    Bear Event Services 509-834-7868
    info@beareventservices.com

  • Material Handling Information

    WAMOA Conference
    October 8, 2026

    MATERIAL HANDLING TERMS

    • Shipment will be accepted and delivered to your booth space on the day set-up begins.
    • Upon show close, re-created freight will be removed from your booth and placed with a common carrier* for outbound shipping.
    • All freight handled by Bear Event Services representatives is subject to a material handling service charge.
    • All freight and shipping charges incurred are the sole responsibility of the exhibitor and are not included in the material handling service charge.
    • All material handling service charge fees must be received prior to acceptance of any shipments by Bear Event Services.
    • Material handling service charge for all advance shipments are billed at $.45 per pound with a 200 pound minimum charge ($90.00).

    SHIPMENTS WILL BE ACCEPTED STARTING:
    October 1, 2026

     

    Address all shipments to:
    Bear Event Services-WAMOA
    c/o Yakima Convention Center
    [Your Company Name & Booth Number]
    10 N 8th Street
    Yakima, WA 98901

     

    Return freight pickups should use the address above, and be scheduled for
    Friday, October 9, 2026 from 10 am - 3 PM

    *All freight handled by Bear Event Services must be re-created in the booth and outbound shipping arrangements must be made by the exhibitor, to include BOL if applicable, and scheduling a package pick up with the shipper. 

     

  • My Products

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                Tables

                Your booth package includes one 8' skirted table. Additional tables are available for rental below:

                $25.00$25.00
                Table Size Quantity Price
                Cocktail table with white linen $25.00$25.00
                4' bare table $25.00$25.00
                4' skirted table $45.00$45.00
                4' bare COUNTER height table $45.00$45.00
                4' skirted COUNTER height table $65.00$65.00
                6' bare table $35.00$35.00
                6' skirted table $55.00$55.00
                6' bare COUNTER height table $55.00$55.00
                6' skirted COUNTER height table $75.00$75.00
                8' bare table $45.00$45.00
                8' skirted table $65.00$65.00
                8' bare COUNTER height table $65.00$65.00
                8' skirted Counter height table $85.00$85.00

                Item subtotal:$0.00$0.00
                  
                Seating

                Your booth package includes two chairs. Additional seating may be rented below:

                $20.00$20.00
                Seating Options Quantity Price
                Bar stool $20.00$20.00
                Basic folding chair $10.00$10.00
                Padded side chair $15.00$15.00

                Item subtotal:$0.00$0.00
                  
                Other Items

                Other items available for show rental:

                $40.00$40.00
                Quantity Price
                Easel $40.00$40.00
                Skirting only (per 13' section) $20.00$20.00
                3' masking drape (per linear foot $3.00$3.00
                8' masking drape (per linear foot) $6.00$6.00
                32" TV monitor $150.00$150.00

                Item subtotal:$0.00$0.00
                  
                Labor

                Labor services for setting up/tearing down booth, available in one hour increments:

                $50.00$50.00
                Quantity Price
                Regular Labor (M-F 8-5, excludes holidays) per hour $50.00$50.00
                OT Labor (holidays, weekends & outside 8-5 M-F) per hour $75.00$75.00

                Item subtotal:$0.00$0.00
                  
                Freight Handling - 200 lbs. or less

                Minimum freight handling charge is $90 (1-200 lbs.) Use this item for freight handling of 200 lbs. or less. If more than 200 lbs., please use the Freight Handling 201 lbs. or greater item below. PLEASE DO NOT USE BOTH FREIGHT OPTIONS.

                $90.00$90.00
                  
                Freight Handling - 201 lbs. or greater

                Enter your TOTAL freight weight here if your shipment is OVER 200 lbs. Charge is .45 per pound.

                $0.45$0.45
                shipment weight Quantity Price
                More than 200 lbs. (Enter total shipmentweight) $0.45$0.45

                Item subtotal:$0.00$0.00
                  
                Subtotal
                $0.00$0.00
                Tax
                $0.00$0.00
                Total
                $0.00$0.00

                Credit Card
              • Format: (000) 000-0000.
              • Freight/Material Handling Details (if applicable):
              • Should be Empty: