• 2027 Food Vendor Application

    Thank you for applying to be a Food Vendor for the 2027 King William Fair! Please refer to the Food Vendor Policies & Procedures and the Booth Map posted on our website. You will only be required to pay the nonrefundable application fee at this time ($25). However, if approved, you will receive an invoice via email with instructions to pay the additional booth/electricity/insurance fees as applicable.

  • Vendor Information

  • Format: (000) 000-0000.
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  • Please list your legal name and address that you would like the check made payable to.

    Note: To ensure timely payment, the name AND address must exactly match the name that the check will be made out to (e.g., your legal name or business/LLC, such as ‘Matt Smith’ or ‘Dairy Delights LLC’).

  • How many years of experience do you have serving large crowds at events?*
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  • Can you set up on Friday evening (day before the event on 4/24 between 5pm-9pm)?*
  • Will you be cooking, heating or warming your food on site?*
  • How do you plan to keep food cold? Note: freezers or refrigerators are not allowed without prior approval from KWF.*
  • Please select your heating source*

  • Booth Sizes and Fees

    Note: Additional wristbands will be available at a discounted rate if you need more than what is provided per booth size.
  • Select Booth Size*
  • Premium Booth: Yes, I want a corner booth or premium location (indicated with * on map). Note: additional costs associated with this selection.*
  • Please select the number of booths you are interested in. Note: This cannot be guaranteed.*
  • If applicable, would you like to request a booth where you were located last year (or previous years)? Note: This cannot be guaranteed.

  • Electricity

    · Electricity is available in limited locations and only if Vendor paid for it in advance of Fair Day.

    · Electricity is $200 for a maximum of 4 appliances.

    · Only 110V electrical lines will be available. We will not be able to provide 220V electrical lines for safety reasons.

    · Generators of any size, freezers, or refrigerators are not allowed without prior approval from KWF.

  • Please Select One Option:*
  • If electricity is not available do you have alternatives available(such as cooler, generator, etc)?

  • Insurance

    Liability insurance listing the King William Association and The Fiesta Commission as additional named insureds is required, and a copy must be on file one week prior to Fair Day. You may purchase one-day “user policy” coverage through the King William Fair and The Fiesta Commission if you do not have coverage (deadline to purchase coverage is February 19, 2027).

    Separate insurance must be purchased for each booth. 

     

  • $ TBA - One Day "User Policy" Insurance - for each booth*

  • Parking


    Due to construction and increased parking fees from local businesses, we no longr offer free parking permits. You have the option of pre-purchasing parking spaces (one vehicle per vendor) and invoicing interested vendors once confirmed. The cost is $30.

    ***If you have a trailer you will need to purchase a 2nd spot***

  • Would you like to pre-purchase parking?*

  • Please Note

    Certificates of Insurance MUST list the following as additional insured:

    King William Association
    122 Madison Street
    San Antonio, TX 78204

    Fiesta San Antonio Commission, Inc. and
    Fiesta Commission Charitable Corporation
    110 Broadway #350
    San Antonio, TX 78205

  • Menu Plans

    List up to 5 food items in order of preference with #1 being the highest. We will approve items to ensure a variety of foods at the Fair. Please note: Food vendors are permitted to sell food items only. Beverages (including water, soda, lemonade, etc.) will not be accepted. Specialty drinks such as coffee or snow cones may be considered on a very limited basis.

    Vendors must display prices and menu items with signage that is easy to read and prominently displayed. Menu item prices must be $20 and under. 

  • Click links below to review our Policies and Procedures & Waiver.                                                 

    2027 Food Vendor Policies and Procedures 

    2027 Food Vendor Waiver

  • Application Fee

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      Application Fee

      Non-refundable fee to process Food Vendor Application

      $25.00$25.00
        
      Total
      $0.00$0.00

      Credit Card

    • Important Dates:

      1. Deadline for application is January 14, 2027.
      2. Contracts will be emailed to you on February 4, 2027.
      3. Proof of insurance identifying the King William Association and the Fiesta San Antonio Commissions as additional named insureds is due by February 18, 2027. You may email the Certificate of Insurance to tom@ourkwa.org or mail it to King William Fair, Attention: Eloise Johnson, 122 Madison Street, San Antonio, TX 78204.
      4. Payment is due February 18, 2027. Instructions will be sent to pay online with your contract. Checks can be made out to "King William Fair" and delivered to King William Fair, 122 Madison Street, San Antonio, TX 78204.
      5. Deadline to withdraw and receive a full refund is March 23, 2027.
      6. There is a MANDATORY meeting for all food vendors on April 6, 2027, at 5:30 pm. location TBD.

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