• 2027 Special Exhibitor Application

    Thank you for applying to be a Special Exhibitor for the 2027 King William Fair! This application is for service providers, groups sponsoring specific activities, activity vendors, and others who may not fit into our other categories. You will only be required to pay the nonrefundable application fee at this time ($25). However, if approved, you will receive an invoice via email with instructions to pay the additional booth/electricity/insurance fees as applicable. Please complete the application and click submit. If you have any questions, email us at will@ourkwa.org.

  • Exhibitor Information

  • Format: (000) 000-0000.

  • Exhibition Site Information

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  • Will you set-up Friday evening 4/23 between 4pm-9pm?

  • Insurance

    Liability insurance listing the King William Association and The Fiesta Commission as additional named insureds is required, and a copy must be on file one week prior to Fair Day. You may purchase one-day “user policy” coverage through the King William Fair and The Fiesta Commission if you do not have coverage (deadline to purchase coverage is February 18, 2027).

    Separate insurance must be purchased for each booth. 

  • You MUST provide the King William Fair with proof of insurance. Certificates of Insurance MUST list the following as additional insured:

    King William Association
    122 Madison Street
    San Antonio, TX 78204

    Fiesta San Antonio Commission, Inc. and
    Fiesta Commission Charitable Corporation
    110 Broadway #350
    San Antonio, TX 78205

  • $ TBA - One Day "User Policy" Insurance - for each booth

  • Parking

    Due to construction and increased parking fees from local businesses, we no longr offer free parking permits. You have the option of pre-purchasing parking spaces (one vehicle per vendor) and invoicing interested vendors once confirmed. The cost is $30.


    ***If you have a trailer you will need to purchase a 2nd spot***

  • Please Select an Option Below:*

  • Electricity
    · Electricity is available in limited locations and only if Vendor paid for it in advance of Fair Day.

    · Electricity is $200 for a maximum of 4 appliances. If Vendor has 5 – 8 appliances, Vendor will need to purchase an additional electrical connection at $200.

    · Only 110V electrical lines will be available. We will not be able to provide 220V electrical lines for safety reasons.

    · Generators of any size, freezers, or refrigerators are not allowed without prior approval from KWF.

  • Please Select One Option:*

  • Please click on the links below to review our Policies & Procedures and Waiver.

    2027 Special Exhibitor Policies and Procedures

    2027 Special Exhibitor Waiver

  • Fees

    Exhibitors will be sent an invoice via email. Deadline for payment is February 18, 2027.

    •        $350 discounted rate for nonprofits (10x10 booth). Must provide 501C3 designation. 

    •        $600 for-profit businesses and organizations (10 x 10 booth)

    •        For larger booths and/or trucks or trailers, cost will be determined on a case-by-case basis

  • Application Fee

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      Application Fee

      Non-refundable fee to process Application

      $25.00$25.00
        
      Total
      $0.00$0.00

      Credit Card

    • Important Dates

      1. Deadline for application is January 14, 2027.
      2. Contracts will be emailed to you by February 4, 2027.
      3. Proof of insurance identifying the King William Association and the Fiesta Commissions as additional named insureds is due by February 18, 2027. You may email the Certificate of Insurance to angela@ourkwa.org or mail it to King William Fair / Special Exhibitors, 122 Madison Street, San Antonio, TX 78204.
      4. Payment is due February 18, 2027. Instructions will be sent to pay online with your contract. Checks can be made out to "King William Fair" and delivered to King William Fair, 122 Madison Street, San Antonio, TX 78204.
      5. Special Exhibitor Packets will be ready for pick up no later than March 23, 2027.

    • Thank you for submitting your form, we will contact you if we have any questions.

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