Student Travel Agreement & Expectations

USC Upstate Gospel Choir Travel Agreement & Expectations.

Representing USC Upstate
While traveling, students are representatives of:

The University of South Carolina Upstate
The USC Upstate Gospel Choir
Their families
Their fellow choir members
The communities we serve
Students are expected to conduct themselves with integrity, professionalism, respect, and maturity at all times. Your behavior reflects not only on yourself but also on the reputation of the entire choir and the University.

Student Full Name

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Phone Number

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Emergency Contact Number & Relationship

Describe any allergic reactions or any other medical conditions like seizures, epilepsy or anything that should be communicated before travel.

General Expectations As a participant, I agree to:Follow all instructions given by the Director, university personnel, chaperones, and designated trip leaders.Demonstrate respect toward fellow students, faculty, hotel staff, restaurant employees, transportation personnel, venue staff, and members of the public.Remain with the group unless permission has been granted by the Director or designated chaperone.Attend all scheduled rehearsals, meetings, performances, meals, devotionals, and activities unless excused.Arrive on time for all scheduled departures and activities.Communicate honestly and promptly if a problem or emergency arises.Help create a positive, welcoming, and encouraging atmosphere for everyone traveling.

Safety Expectations: Student safety is our highest priority.For everyone's protection, participants agree to:Never leave the hotel, venue, airport, campus, restaurant, or any designated location without permission from the Director or a designated chaperone.Never leave the group without notifying a leader.Never use Uber, Lyft, taxis, rideshare services, rental vehicles, or any other unauthorized transportation without prior approval.Never invite individuals who are not part of the official travel group into hotel rooms or restricted areas.Immediately notify a staff member if separated from the group.Follow all emergency procedures and instructions without delay.

Curfew & Hotel Expectations Curfew is established to ensure adequate rest, accountability, and safety.Students agree to:Be inside their assigned hotel room by the designated curfew time.Remain in their assigned room after curfew unless there is an emergency.Respect roommates' need for sleep and quiet.Keep hotel rooms reasonably clean and organized.Respect hotel property and avoid any damage.Observe hotel quiet hours.

Room Assignments Room assignments are determined by choir leadership.Participants agree to: Sleep only in their assigned room.Never enter or sleep in a room assigned to members of the opposite sex.Never change room assignments without approval.Respect roommates' privacy and personal belongings.Share restroom and shower facilities courteously.Plan ahead and avoid unnecessary delays that inconvenience roommates.

Alcohol, Drugs & Prohibited Conduct to ensure the safety of every participant and maintain the integrity of the Gospel Choir:Students shall not possess, consume, distribute, or be under the influence of alcohol during choir travel, regardless of age, unless specifically authorized by the University for an official function.The possession or use of illegal drugs, controlled substances without a valid prescription, vaping where prohibited, or any unlawful conduct is strictly prohibited.Weapons, fireworks, hazardous materials, and other prohibited items are not permitted.Any violation may result in immediate disciplinary action.

Professional Conduct Students are expected to:Dress appropriately for scheduled activities.Maintain respectful language and behavior.Refrain from bullying, harassment, hazing, intimidation, or disruptive conduct.Resolve disagreements respectfully.Demonstrate hospitality toward fellow travelers.Support the mission and values of the choir.

Health & WellnessStudents are responsible for communicating health-related concerns.Please notify the Director or designated leader immediately if you experience:IllnessInjuryAllergic reactionMedication concernsMental health concerns affecting participationAny emergency requiring assistanceStudents should travel with all required medications and inform leadership of any significant medical conditions or allergies before departure.

Technology & Social Media Students should use technology responsibly.Please:Respect the privacy of fellow students.Avoid posting content that is inappropriate or damaging to the reputation of the University or the Gospel Choir.Obtain permission before posting photos or videos of individuals when appropriate.Remain present during scheduled activities rather than becoming distracted by social media.

Accountability & Consequences Participation in USC Upstate Gospel Choir travel is a privilege.Students are expected to comply with this agreement, the USC Upstate Gospel Choir Handbook, and all applicable University policies throughout the trip.Failure to meet these expectations may result in disciplinary action appropriate to the circumstances, including but not limited to:Verbal or written warning.Corrective meeting with choir leadership.Loss of privileges during the trip.Additional responsibilities or restrictions.Removal from rehearsals, performances, or scheduled activities.Parent or emergency contact notification, when appropriate.Early dismissal from the trip at the student's expense when permitted by University policy.Suspension from future Gospel Choir travel opportunities.Removal from leadership opportunities or special assignments within the choir.Referral to the appropriate University office for review under the USC Upstate Student Code of Conduct or other applicable University policies.Students should understand that misconduct occurring off campus—including hotels, restaurants, airports, performance venues, conference centers, buses, or any location associated with University-sponsored travel—may still be subject to University review and disciplinary procedures.Serious misconduct that threatens the safety, well-being, or reputation of the University or Gospel Choir may require immediate intervention and may result in removal from the trip and referral through the University's student conduct process.

Student AcknowledgmentI acknowledge that I have read and understand the USC Upstate Gospel Choir Travel Agreement & Expectations. I understand that participation in choir travel is a privilege and that I am responsible for following these expectations throughout the duration of the trip.I understand that failure to comply with these expectations may result in disciplinary action by

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