• 2026-2027 Conference Services Application

    Please complete one application per camp or conference session. All Outside Organizations will be required to submit a Sponsorship Form. Sponsorship forms may be found on our website.

  • General Contact Information

  • Contracting Representative

    Please provide contact information for the person with authority to sign contracts.

  • Conference/Camp Organizer

    Please provide contact information for the person who will be the Primary Contact for planning and onsite communications.
  • Format: (000) 000-0000.

  • General Conference/Camp Information

  • Please provide age range of attendees*

  • 2025 - 2026 Youth Athletic Camp or Event

  • 2025 Summer Camp and Conference

  • Participants

  • Will you have commuters (Attendees leaving at the end of each day)?*

  • Residential Housing

  • The University requires a minimum of one adult for each 12 youth if all youth are 12 years of age or older.  If your participants include any children 10 - 11 years of age the required ration of adults to children for your conference/camp is one adult for each 10 youth. Adults are responsible for supervising minors at all times while on campus for their own safety.  NO youth under the age of 10 will be allowed to stay in residence halls.  THIS POLICY IS STRICTLY ENFORCED.

  • Please select genders represented in adult population.*
  • Please select genders represented in youth population.*
  • Please select REQUESTED residential commons (dorms).  **This is a request and we will make every effort to accommodate when possible, however we are unable to guarantee residential commons assigned.
  • Please select linen service requested*

  • Dedman Center for Lifetime Sports

    **Additional rules and charges will apply, limited availability, and group's access will be for entire duration of the conference.  Any group composed either entirely or partially of participants under 18 years of age are not permitted to have group general access to the recreation center.  Such groups must request specified times/dates/venues for use only as part of an organized, structured, and supervised group activity within the Dedman Center.  All participants under 18 must be accompanied by an adult at all times with a minimum of 1 adult to 10 minors.  Minors are not allowed in weight room/cardio areas.
  • Would you like to offer recreational access to Dedman Center for Lifetime Sports for your adult participants? Access is billed to the final bill at a rate of $27 per person/per week. Minimum billed 1 week. Additional weeks are $27. If name is provided on access list, it will be billed regardless of actual usage.*

  • Facilities

  • Please select all the facility types you need.*
  • Please select all facilities within Dedman Center for Lifetime Sports that you would like to request. **Limited availability and additional rules and costs apply.*

  • Campus Dining Inside Dining Hall

  • Will attendees be eating any meals in the dining hall?*
  • On date listed above meal service will begin at which meal?*
  • On date listed above meal service will end at which meal?*

  • Catering Requests (Banquets, Receptions, Ballrooms, Coffee Breaks, Etc.)

  • SMU Catering is the exclusive caterer for Events in Moody Coliseum, Miller Event Center, McFarlin Memorial Auditorium and the Martha Proctor Mack Grand Ballroom. No other catering companies are allowed in those Facilities. Click here for SMU Catering's menu.

    SMU is launching a year-long pilot program expanding catering options through an approved vendor list for campus events. An approved vendor list may be found here. 

    Casual Catering, consisting of boxed lunches, and/or grab-n-go setups are allowed with prior notification and from a pre-approved vendor list. This does not include served buffets. Examples would include but are not limited to sandwiches, pizza, and meal trays that are not heated via sterno. Sterno (or any other brand of jellied, denatured alcohol burned directly in a can) is not allowed on campus unless serviced by SMU Catering. Click here for Approved Casual Catering.

  • Will you be requesting catering for any special function, meal or break?*

  • Parking

  • Is Parking requested? **Parking permits requested by guarantee due date have a cost of $13 per day per vehicle with a maximum charge of $65 per vehicle.*
  • Will you need parking for a bus/large vehicle? Please note SMU may not be able to support bus parking on campus. Buses will be billed for 2 permits.*
  • Does your camp need short-term drop off parking for parents dropping off and picking up participants?*
  • Should be Empty: