2026 Club Award Nominations

Club Award Nominations

2026 Guild Club Awards
Nomination Deadline

Nominations close at 11:59pm, Sunday 4 October 2026

About the Club Awards

The Curtin Student Guild Club Awards recognise clubs that have made an outstanding contribution to campus life through leadership, engagement, innovation, and community impact.

CATEGORIES & PRIZES
- The Peoples Choice - $300
- Celebrates a club that has made a significant positive impact on the Curtin community, as recognised through nominations from students, staff, and fellow clubs.
- Beyond the Club - $350
  Recognises a club that has engaged with or helped run a project, event or initiative that benefits the community beyond its member base.
- Best Club Event - $350
  Celebrates a standout event that was well-planned, engaging, inclusive, and aligned with club objectives.
- Best New Club - $350
  Recognises a newly registered club that has shown strong planning, governance, and impact in its first year.
- Most Improved Club - $350
  Awarded to a club that has shown measurable growth and improvement in key areas from the previous year.
- Club of the Year - $600
  Recognises a club that has engaged with or helped run a project, event or initiative that benefits the community beyond its member base.
The runner-up for each category receive additional club function pack points for the following year.

ELIGIBILITY

To be eligible, clubs must:
- Be registered with the Curtin Student Guild this year.
- Demonstrate positive conduct throughout the year (i.e. respectful interactions, both online and in person, with Guild and University staff, members, students, community, etc.).
- Represent the Guild and Curtin University professionally.
- Have no substantiated complaints, compliance breaches or allegation of misconduct made against them this year.
- Meet the individual award criteria requirements for each award category that you are applying for (detailed in the drop down below).
- Address the award criteria by answering the questions directly in the nomination form.
Tips for a Strong Nomination

Clubs should:
1. Answer the questions in this form directly (not in a separate document). Judges will score nominations based on the information provided in each form question.
2. Read the help text below each form question. These are included to help you address the award criteria.
3. Stick to the word limits. Its about quality, not quantity.
4. Supporting documents may be uploaded as EVIDENCE ONLY and should complement, not replace, your form answers.
  - Examples include photographs, videos, testimonials, social media analytics, graphs & year-on-year statistics, meeting minutes, reports, media coverage or external recognition, event evaluations, budgets, and promotional materials.
  - Any uploaded document should align with the information provided in the form and should not contain substantial additional written content that exceeds the word limits.
  - Clubs will be assessed on the quality of their achievements, evidence, and impact, not the design of supporting documents.
5. Testimonials or references. We encourage clubs to invite members, staff, sponsors, and other stakeholders to submit feedback through the People's Choice Award nomination form directly. Any People's Choice nominations received will also be considered as supporting evidence during the judging of these major awards.
6. Stay Focused, Organised and Prepare Early: Keep your responses clear, concise, and relevant to the question being asked. Read the nomination form questions early and start drafting your responses, the form saves your progress so make the most of that feature and don't submit until its ready (but before the deadline).
7. Check Your Links and Attachments: If you submit links as supporting evidence, ensure they are accessible to "Anyone with the link" and that all attachments are included before submitting your nomination. Be sure not to overload the links, don't make judges guess what they're looking at.
- The judging panel will be looking for clubs who address the award criteria within the nomination form questions (not in a separate document).
  
  Refer to the Nomination Tips and form question help text for guidance as you go. The help text in each form question are designed to help your address this award criteria.
  
  Club of the Year
  - Nomination MUST be submitted by a current club committee member.
  - Club demonstrates successful use of Tidy HQ, social media, and other forms of marketing and communications. Please provide evidence or references to support your nomination.
  - Club provides examples of successful events run, meeting the aims and objectives of the society.
  - Club demonstrates general improvements and progress of the club from the previous year (if applicable).
  - Club has followed all Guild rules, regulations, and processes. Clubs who have been subject to Club Escalation Policy action are ineligible for an award.
  - Club demonstrates good governance procedures, committee organisation, and succession planning.
  - Club demonstrates how it has collected and responded to member feedback.
  - Club demonstrates sound financial management, committee succession planning, and participation in relevant Guild training opportunities.
  - Club has promoted or participated in Guild initiatives.
  - Club actively promotes membership to their club.
  - Club demonstrates forward thinking and innovation with new events or developing new ways to run reoccuring events to meet the needs of the club members.
  - Provide any additional testimonials or references to support your nomination.
  Beyond the Club
  - Nomination MUST be submitted by a current club committee member.
  - The nominated project, event or initiative must demonstrate a positive impact beyond the club's membership base
  - The project, event, or initiative aligns with the club's aims and objectives.
  - Club provides evidence of community engagement and participation.
  - Club demonstrates measurable outcomes, benefits, or achievements resulting from the initiative.
  - Provide any additional testimonials, references, photographs, or other supporting evidence to demonstrate impact.
  Best Club Event
  - Nomination MUST be submitted by a current club committee member.
  - Event was held between 1 October 2025 and 1 October 2026.
  - Club demonstrates the event was successful by providing a post event evaluation or similar recap that includes:
    
    Overview / Summary of event.
    
    Goals: What was the aim of the event? Did you meet expectations? How did you measure the success of the event?
    
    Highlights: What worked well? What were the highlights of the event?
    
    Challenges: What were the challenges and how did you manage them?Were there any incidents reported?
    
    Attendance: How many people attended? What were the audience demographics and influencing factors?
    
    Feedback: Was there any feedback received from attendees, vendors or other stakeholders such as Guild, Curtin, Safer Communities, local residences, venue staff etc?
    
    Opportunities: Will you consider running the event again? Are there any opportunities that present themselves that you can make the most of to implement for a future event?
    
    Marketing & Promotion: Please provide evidence of how you marketed the event across multiple channels (email, social media, postering, etc.)
    
    Provide photographs and / or videos from the event planning and delivery.
  Best New Club
  - Nomination MUST be submitted by a current club committee member.
  - Club must have registered as a new club with the Guild in Semester 2 last year or Semester 1 this year.
  - Club has held at least two events. Please provide evidence of these events including a post event evaluation to summarise.
  - Club demonstrates good governance and committee organisation practices. Please provide examples of processes and meeting minutes.
  - Club has provided evidence of succession and handover planning.
  - Club has developed a strong Tidy HQ and social media profiles.
  Most Improved Club
  - Nomination MUST be submitted by a current club committee member.
  - Club must have been registered with the Guild for at least 24 consecutive months at the time of nomination
  - The Guild staff may also nominate clubs for this award.
  - Club must have demonstrated measurable improvements in the club’s key performance indicators (KPIs) from last year to this year. Please provide evidence. KPIs that will be looked at include:
    
    membership numbers,
    
    number of events (including online), initiatives, and/or programs run.
    
    attendance / engagement figures for events / programs / online initiatives,
    
    engagement with Guild-facilitated opportunities;
    
    meetings and/or events,
    
    digital engagement and social media statistics.

Contact Details
Club Name
Please avoid acronyms
Central Club Email Address
This should be your club's main central email address (not your personal email address) Example: contact@clubname.com
Your Name

First Name (preferred name)Last Name
Student ID Number
Your Role in the Club
President, Treasurer etc.
Your Email Address
This may be your personal club mail address (example: President@clubname.com), or Curtin student address.
Mobile Number
Please enter a valid phone number.Format: 0400 000 000.

Award Type
Which award(s) are you nominating your club for? (We encourage you to select all that you are eligible for)
Year First Registered - When did your club first become registered with the Guild?
If you're not sure, that's ok.
Eligibility (Most Improved Club) - Has your club been registered with the Guild for at least 24 consecutive months?

Other
Important Note

Please ensure your responses in each form question clearly explain how your club has improved compared to the previous year.

Wherever possible, include evidence and statistics. Judges will not look for evidence outside of your application.

Marketing, Communications & Membership
Communications & Platforms - What channels of communications or marketing platforms has your club used to engage members and promote activities?

List the communication channels and marketing platforms your club used throughout the year to engage members and promote events, activities, and initiatives. Examples may include Instagram, Facebook, TikTok, LinkedIn, email, TidyHQ, posters, O-Day, Clubs Carnival, faculty communications, club collaborations, websites, or group chats. Include any channels that were particularly successful.0/200
Marketing Strategy - What marketing strategies have your club used to engage members and achieve the clubs goals?

Describe the marketing and communication strategies your club used to engage members and achieve its goals. Include the platforms used, any innovative approaches, how you promoted events or initiatives, and evidence of success such as membership growth, event attendance, engagement statistics, or member feedback. e.g. using trending Instagram reel formats, collaborative posts with other clubs. 0/250
Membership Goals - What were the membership goals for this year and has your club met them?

Describe the membership goals your club established at the beginning of the year and evaluate your progress against those goals. Examples may include increasing membership numbers, improving member retention, attracting new student cohorts, re-engaging inactive members, or increasing participation in events and initiatives. Provide evidence of outcomes and explain any factors that influenced the results.0/200
Testimonials & References
Testimonials and references can help demonstrate your club's impact and strengthen your nomination.

Testimonials or references should be provided by:
- Club members who are not current committee members, and/or
- Other stakeholders, such as Curtin staff, faculty members, sponsors, contractors, venue partners, community organisations, industry representatives, or collaborators.
To be considered, testimonials should include:
- The name of the individual providing the testimonial.
- Their role, organisation, or relationship to the club.
- Their comments or feedback regarding the club, event, project, or initiative.
Supporting evidence may include:
- Written testimonials or reference letters.
- Quotes from members or stakeholders.
- Screenshots or copies of emails, messages, survey responses, or social media comments.
- Links to publicly available reviews, posts, or feedback.
People's Choice Award
We encourage clubs to invite members, staff, sponsors, and other stakeholders to submit feedback through the People's Choice Award nomination form directly. Any People's Choice nominations received will also be considered as supporting evidence during the judging of Major Award nominations.

Please note: Current committee members may not provide testimonials or references on behalf of their own club.
Upload supporting evidence

All nomination questions must be answered within this form and within the applicable word limits. Judges will score nominations based on the information provided in the form responses. Supporting documents may be uploaded as EVIDENCE ONLY and should complement, not replace, your answers. Any uploaded image, video, PDF, photo, poster or document should align with the information provided in the form and should not contain substantial additional written content that exceeds the word limits.
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Governance & Committee Organisation
Training - What Club Training have your committee completed this year? Select all that apply

Other
Club Objectives - Describe how your club met its stated objectives this year.

Refer to your club’s official purpose as listed on your TidyHQ website under the Governance menu. In your response, please include: Key activities, initiatives, or events that aligned with your club’s purpose. Any measurable outcomes or milestones achieved. Challenges faced and how they were addressed. Reflections on how your club stayed true to its mission or evolved it over time.0/300
Member Feedback - How did your club collect & Implement feedback from its members

Describe how your club collected feedback from members throughout the year and how that feedback was implemented. Examples may include surveys, event evaluations, social media polls, suggestion forms, committee consultations, or informal feedback at events. Include specific examples of feedback received and any resulting improvements to events, communications, services, or club operations.0/200
Financial Management - Provide a summary of how your club manages its finances.

In your response, please include: Sponsorships or funding sources (e.g., Guild grants, external sponsors). Efficient use of resources (e.g., cost-saving measures, reuse of materials). Financial planning, including: Annual budgets, event-specific budgets. Record keeping and compliance, such as: Clear and balanced budgets, handling of receipts and invoices, reimbursement protocols and use of financial tracking tools (e.g., spreadsheets, Guild provided MYOB platform features)0/250
Governance & Compliance - How has your club demonstrated good governance & compliance this year?

In your response, please include: How governance is implemented in day-to-day operations. How your club conducts meetings (e.g., frequency, format, documentation). Decision-making processes (e.g., voting, consensus, delegation). How your club ensures compliance with its constitution and Guild requirements. Accurate record keeping, including meeting minutes, financial records, and member registers. Compliance with Guild policies and relevant government regulations. Outline use of tools or platforms (e.g., TidyHQ, shared drives, calendars) to support governance. Reflections on the effectiveness of your governance practices and any improvements made. Adhering to Guild policies atc.0/300
Handover & Succession - What has the club done to improve the experience for next year's committee, and how have you prepared?

In your response, please include: Your club’s key goals for next year (e.g., growth, engagement, partnerships, events). Succession planning strategies (e.g., mentoring new leaders, stronger handover processes). Governance improvements that will support these goals (e.g., clearer roles, better documentation, meeting structures).Evidence of strategic planning, such as: Initial goal-setting documents (i.e. SWOT), meeting minutes that reflect planning discussions, budget plans or financial forecasts. And finally, how these plans will ensure continuity, sustainability, and alignment with your club’s purpose0/250
Innovation & Improvement - What new initiatives, improvements, or innovations has your club introduced this year, and what impact have they had compared to previous years?

Describe any new ideas, initiatives, programs, event formats, technologies, processes, partnerships, or governance improvements introduced this year. Explain why these changes were implemented and how they improved member engagement, event delivery, club operations, governance, partnerships, or achievement of club objectives. Where applicable, provide a comparison to previous years and include measurable outcomes or evidence of success.0/250
Upload supporting evidence

All nomination questions must be answered within this form and within the applicable word limits. Judges will score nominations based on the information provided in the form responses. Supporting documents may be uploaded as EVIDENCE ONLY and should complement, not replace, your answers. Any uploaded image, video, PDF, photo, poster or document should align with the information provided in the form and should not contain substantial additional written content that exceeds the word limits.
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Club Activity & Events

These questions are required for all award categories and help the selection panel understand your club's events, activities, engagement, and overall impact throughout the year.
Best Club Event Applicants: If you are nominating your club for the Best Club Event Award, additional questions relating to your nominated event will appear later in the form.

You are welcome to review those questions now to help prepare your responses. However, please ensure you complete this section, as it is required for all award categories.
Events Overview - Provide a summary of the events your club held this year.

In your response, please include: A brief overview of each event (name, date, purpose). How each event aligned with your club’s stated objectives. How the events met the needs and interests of your members. Examples of innovation or creativity in planning, delivery, or format. Any feedback, attendance numbers, or outcomes that demonstrate success.0/300
Event Resources - What resources has your club used to assist with running its events?

In your response, please outline all resources that supported your club’s event planning and delivery, including: People: Volunteers, Guild staff, faculty, external partners. Tools & platforms: Online programs (e.g., Canva, Eventbrite, Discord), templates, scheduling tools. Training & support: Workshops, Guild guides/manuals, induction sessions. Funding & logistics: Sponsorships, venue support, equipment loans. Where you found or heard about these resources (e.g., Guild website, staff recommendation, other clubs). This helps demonstrate your club’s ability to seek support, collaborate, and use resources effectively.0/150
Collaborations & Partnerships - What events, programs, initiatives, or partnerships has your club collaborated on or contributed to this year that involved other clubs, organisations, or stakeholders?

Describe any events, programs, or initiatives your club collaborated on or contributed to throughout the year. Examples may include O-Day, Clubs Carnival, joint events with other clubs, faculty activities, industry networking events, community outreach initiatives, workshops, conferences, or volunteering opportunities. Include your club's role, the objective of the collaboration, and any measurable outcomes or benefits achieved. Include participation in Guild initiatives, campaigns, meetings, or events where applicable. Where possible, provide measurable results or examples of impact.0/250
Upload supporting evidence

All nomination questions must be answered within this form and within the applicable word limits. Judges will score nominations based on the information provided in the form responses. Supporting documents may be uploaded as EVIDENCE ONLY and should complement, not replace, your answers. Any uploaded image, video, PDF, photo, poster or document should align with the information provided in the form and should not contain substantial additional written content that exceeds the word limits.
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Best Club Event

These questions focus on the specific event your club is nominating for the Best Club Event award.
Name of Event
Event Overview - Provide an overview of the event.

Include the date, location, purpose, and format (e.g., workshop, social, panel, competition).0/200
Event Outcomes - How did the event meet its proposed goals?

Include details such as attendance, engagement, industry involvement, and any statistics or feedback from attendees, stakeholders, or committee members.0/250
Objectives Alignment - How did the event align with your club’s formal objectives?

Refer to your club’s purpose as listed on your TidyHQ website under the Governance menu.0/150
Accessibility - How was the event inclusive and accessible for all students?

Include measures such as physical access, sensory-friendly options, language inclusivity, and any other efforts to ensure broad participation.0/150
Budget & Partnerships - Provide a summary of the event budget and any partnerships or discounts negotiated.

Include details on sponsorships, efficient use of resources, and financial planning (e.g., budget breakdowns, funding sources)..0/200
Event Resources - What resources supported your event planning and delivery?

Include volunteers, staff support, online tools, templates, training, or manuals. Please also mention where you found or heard about these resources.0/150
Challenges & Lessons - What challenges were encountered during the planning or delivery of this event, and how were they managed?

Describe any challenges faced during the planning or delivery of the event and how your club responded to them. Examples may include low registrations, venue changes, budget constraints, volunteer shortages, weather impacts, supplier issues, risk management concerns, or unexpected incidents. Explain the actions taken to address these challenges, any lessons learned, and how these learnings may be applied to future events.0/200
Marketing & Promotion - How was this event promoted and what evidence demonstrates the success of those efforts?

Describe the marketing and promotional activities used to promote the event. Examples may include social media campaigns, email marketing, TidyHQ event promotions, posters, digital screens, club collaborations, faculty communications, paid advertising, or word-of-mouth promotion. Provide evidence of effectiveness where possible, such as attendance figures, ticket sales, registration numbers, social media reach and engagement, website traffic, promotional partnerships, or feedback received from attendees.0/200
Upload supporting evidence

All nomination questions must be answered within this form and within the applicable word limits. Judges will score nominations based on the information provided in the form responses. Supporting documents may be uploaded as EVIDENCE ONLY and should complement, not replace, your answers. Any uploaded image, video, PDF, photo, poster or document should align with the information provided in the form and should not contain substantial additional written content that exceeds the word limits.
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Beyond the Club

This section is only required for clubs nominating for the Beyond the Club Award.
Project Overview - Provide an overview of the project, event, or initiative your club delivered that benefited the community beyond your membership base, including who was involved and how you engaged the wider community.

Describe the project, event, or initiative, including its purpose, target audience, and who benefited from it. Explain who was involved, such as schools, charities, community groups, industry partners, Curtin stakeholders, or members of the public, and how your club engaged them. Examples may include mentoring students, volunteering activities, community outreach programs, fundraising initiatives, awareness campaigns, workshops, or partnerships with external organisations.0/250
Objectives Alignment - How did this project, event, or initiative align with your club's aims, objectives, or purpose?

0/150
Outcomes & Impact - What outcomes or impact did this project, event, or initiative achieve?

Provide evidence of the results and impact of the initiative. Examples may include the number of people reached or supported, funds raised, volunteer hours contributed, resources donated, partnerships formed, community feedback received, media coverage, or ongoing benefits resulting from the initiative.0/250
Upload supporting evidence

All nomination questions must be answered within this form and within the applicable word limits. Judges will score nominations based on the information provided in the form responses. Supporting documents may be uploaded as EVIDENCE ONLY and should complement, not replace, your answers. Any uploaded image, video, PDF, photo, poster or document should align with the information provided in the form and should not contain substantial additional written content that exceeds the word limits.
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Summary & Declaration
Summary & Why Us? What makes your club stand out? Why do you believe your club deserves this award?

Final Words0/250
Should be Empty:

Club Award Nominations

Nomination Deadline

About the Club Awards

CATEGORIES & PRIZES

ELIGIBILITY

Tips for a Strong Nomination

Contact Details

Award Type

Marketing, Communications & Membership

Testimonials & References

Governance & Committee Organisation

Club Activity & Events

Best Club Event

Beyond the Club

Summary & Declaration