Referral Relationship Only
The Host understands that Youth and Family Services of Haddam-Killingworth operates the Job Bank solely to facilitate introductions and information sharing. Youth and Family Services of Haddam-Killingworth is not the Host’s employee, agent, partner, joint venturer, staffing provider, insurer, or guarantor and does not recruit, select, hire, employ, jointly employ, supervise, direct, control, train, schedule, compensate, discipline, or terminate the Youth. The Host independently decides whether to interview or engage any Youth and assumes all legal responsibility arising from that decision and relationship.
No Reliance or Endorsement
The Host will independently verify the Youth’s identity, age, qualifications, references, certifications, availability, and suitability. The Host will not represent that Youth and Family Services of Haddam-Killingworth endorses, certifies, guarantees, or supervises the Host, Youth, workplace, or opportunity. The Host acknowledges that Youth and Family Services of Haddam-Killingworth does not warrant the accuracy or completeness of information provided by a Youth or Parent.
Legal Compliance
The Host shall comply with all applicable federal, state, and local laws, regulations, permits, and orders, including those governing employment classification, child labor, prohibited and hazardous occupations, working papers or certificates, hours and scheduling, wages and overtime, payroll and tax withholding, workers’ compensation, unemployment insurance, workplace safety, nondiscrimination, harassment, disability accommodation, privacy, mandated reporting, and volunteer service. Calling an arrangement “volunteer,” “internship,” “stipend,” “independent contractor,” or “odd job” does not determine its legal status.
Age-Appropriate Duties
Before any activity begins, the Host shall verify that every duty, location, time, tool, vehicle, machine, substance, animal, and condition is lawful and appropriate for the Youth’s age and status. The Host shall not assign unlisted duties or permit the Youth to use prohibited or hazardous equipment. Without limiting applicable law, the Host must obtain the Parent’s specific written approval before materially changing duties, location, schedule, supervision, transportation, or compensation.
Safe Workplace and Supervision
The Host shall provide a reasonably safe location, competent and age-appropriate supervision, required training, personal protective equipment, safe tools and equipment, reasonable access to water and restroom facilities, emergency procedures, and a means for the Youth to contact the Parent. The Host shall identify the responsible supervising adult and shall not leave the Youth in the care or control of an unauthorized person. The Host shall promptly stop work or service when a safety concern arises.
Safeguarding and Conduct
The Host shall maintain professional boundaries and shall not engage in or tolerate abuse, grooming, exploitation, corporal punishment, hazing, retaliation, discrimination, harassment, sexual conduct, inappropriate communications, unlawful substance use, or other misconduct. The Host shall immediately report suspected abuse, exploitation, serious injury, missing youth, threats, or criminal conduct to the appropriate emergency or governmental authority and then notify the Parent and Youth and Family Services of Haddam-Killingworth as soon as safely possible.
Compensation and Records
For paid work, the Host shall provide the Youth and Parent a written statement of duties, rate and method of pay, pay schedule, hours, deductions, and responsible payor before work begins. The Host shall maintain accurate time, payroll, and legally required employment records and pay all amounts when due. For volunteer service, the Host shall document the charitable or civic purpose and ensure the arrangement is legally permissible as volunteer service.
Insurance
Before receiving a referral and throughout participation, the Host shall maintain insurance appropriate to its operations and the opportunity, including workers’ compensation when required by law and commercial general liability, automobile, professional, abuse-and-molestation, homeowners, or other coverage as reasonably applicable. Upon request, the Host shall provide certificates or other satisfactory evidence of coverage. Youth and Family Services of Haddam-Killingworth's receipt or review of insurance information does not certify the adequacy of coverage and does not create a duty to monitor it.
Host Indemnification
To the fullest extent permitted by law, the Host shall defend, indemnify, and hold harmless Youth and Family Services of Haddam-Killingworth and its current and former directors, officers, employees, volunteers, agents, representatives, donors, and participating municipalities (collectively, “ Youth and Family Services of Haddam-Killingworth Parties”) from third-party claims, demands, investigations, proceedings, judgments, damages, fines, penalties, losses, costs, and reasonable attorneys’ fees arising from or related to:
· the Host’s interview, selection, engagement, employment, supervision, direction, transportation, payment, or treatment of a Youth;
· the Host’s workplace, premises, vehicles, animals, tools, equipment, products, services, personnel, customers, or invitees;
· breach of this agreement or the Host’s representations;
· the Host’s violation of law;
· bodily injury, death, property damage, wage claims, tax claims, discrimination, harassment, abuse, exploitation, privacy violations, or other misconduct caused by the Host or a person for whom the Host is legally responsible; or
· any allegation that the Host misclassified a Youth or failed to satisfy an employer’s or volunteer host’s duties.
The Host has no obligation to indemnify a Youth and Family Services of Haddam-Killingworth Party to the extent a final judgment determines that the loss was caused by the Youth and Family Services of Haddam-Killingworth Party’s own negligence, reckless or intentional misconduct, or knowing violation of law. The Host may not settle a claim in a manner that admits wrongdoing by or imposes an obligation on a Youth and Family Services of Haddam-Killingworth Party without that party’s written consent, not to be unreasonably withheld.
Incident Reporting and Cooperation
The Host shall immediately obtain emergency assistance when needed and promptly notify the Parent and Youth and Family Services of Haddam-Killingworth of any injury, threat, suspected abuse, police contact, safety incident, wage dispute, or material complaint involving a Youth. The Host shall preserve relevant evidence and records and cooperate in good faith with lawful investigations. Notification to Youth and Family Services of Haddam-Killingworth does not transfer responsibility for the incident to Youth and Family Services of Haddam-Killingworth.
Information Protection
The Host shall use Youth and Parent information only to evaluate or administer the specific opportunity, protect it with reasonable safeguards, limit access to persons with a legitimate need, and securely delete or return it when no longer needed, subject to legal retention requirements. The Host shall not publish, sell, broadly distribute, or use the Youth’s image or personal information for marketing without the Parent’s separate written consent.
No Assignment; No Substitution
The Host may not transfer a referral, send the Youth to another person or location, or substitute another supervisor without the Parent’s prior written approval. The Host remains responsible for all persons acting on its behalf.
Suspension and Termination
Youth and Family Services of Haddam-Killingworth may deny, suspend, or terminate the Host’s participation immediately for safety, legal, insurance, safeguarding, reputational, operational, or program-integrity concerns. Termination does not limit any duty, liability, or remedy arising from prior conduct.
Governing Law; Severability; Survival
Connecticut law governs this agreement. Invalid or unenforceable language shall be severed or narrowed to the minimum extent permitted, and the remainder shall continue in effect. Sections concerning legal compliance, payment, insurance, indemnification, incident reporting, information protection, and prior conduct survive termination.
Authority and Entire Agreement
The signer represents that the signer has authority to bind the Host. This agreement, any incorporated policies, and any written opportunity description constitute the entire agreement between the Host and Youth and Family Services of Haddam-Killingworth concerning Job Bank participation and may be modified only in a writing signed by both.