Applications close December 15, 2026

Before you complete your application, please read the following questions to confirm your eligibility;

The Fearless Women's Forest Gathering is a huge collaboration between many women. It takes around 100 women to bring this life changing event together. These women need to be connected and unified to lay the foundations for a safe space for the attendees. We achieve this by bringing the collaborators together through zoom meetings 1 week before the event and holding an intention setting ceremony 2 hours before the festival commences.

If you cannot commit to the following due to family or work commitments, please do not apply. We will be happy to receive your application in future years when you are able to commit to the following;

HOW DOES IT WORK?

Successful applicants will receive a heavily discounted catered camping ticket ($220 instead of $615). This will include catered meals from Friday dinner through to Sunday lunch. You will need to provide your own camping equipment.

Shared bell tent upgrades are available for crew members for an additional $100 per person. Each crew member will have a quality foam mattress in a shared canvas bell tent. BYO bedding and blankets.

Crew members bringing a caravan, big rig or camper trailer MUST purchase a caravan pass. This is due to limited camping spaces which directly impacts guest capacity.

Depending on what you will be offering, the exchange for this will be one of the following;

• 2 X 60-minute presentations/workshops/classes 
• 2 X 90-minute presentations/workshops/classes 
• Arts/crafts workshops will run for 1 X 3-hour block over the weekend. Creations should take approximately 1 hour and participants should be able to start their creation at any time through out the 3 hours.
• Fearless Women's Showcase - Facilitate a 60-90 minute class (such as dance, song, theatre) where you teach the women a routine that will be performed on the Saturday evening.
• 1 X 3 hour workshop (suitable for workshops that are a 'deep dive'). 

Arts/craft workshops will have a budget of $250 to work with. Successful applicants will be required to provide receipts for purchases prior to reimbursement.

Being a successful applicant in prior years does not guarantee acceptance to be a facilitator or presenter at the Fearless Women’s Forest Gathering 2027. Due to time constraints, only a set number of applicants will be selected and we want to keep the content fresh so that participants are experiencing different things from year to year. If you are unsuccessful and still want to be involved, please reach out as there are other opportunities to be involved.

WHAT'S IN IT FOR ME?

• Promote your services, workshops or offerings. (Previous facilitators have informed us that their business grew after faciliating at Fearless).
• Receive a $395 discount for a 3 hour contribution over the weekend.
• Collaborate and network with a huge team of like minded, inspiring women.
• The opportunity to shine your light and change the lives of 400 women.
• Be included in the Fearless Women's Forest Gathering marketing campaign on Facebook, instagram and our mailing list.
• You will be featured in the 68 page full colour booklet (including contact details) that each participant and crew member receives on arrival.

FEES

The fee is $220 for a catered camping ticket. 

ADD ONS

• $ 100 - Stay in a shared bell tent with other crew members. Each crew member will have a quality foam mattress. BYO bedding and blankets.
• $50 - Caravan/Trailer/Bus pass (Total length between 7m and 10m)
• $80 - Caravan/Trailer/Big Rig Bus Pass (Total length over 10m)

KEY DATES

• Applications close December 15th , 2026.
• Offers and invoices sent to successful applicants by January 10th, 2027
• Final date for acceptance of offers and payment of invoice is January 31st.

APPLICANTS WHO HAVE NOT PAID THEIR INVOICE BY JANUARY 31st, 2027 WILL FORFEIT THEIR APPLICATION.

IN THE UNFORTUNATE EVENT THAT YOU NEED TO CANCEL YOUR PARTICIPATION, REFUNDS WILL BE ISSUED (MINUS A 30% ADMIN FEE) IF CANCELLATION IS MORE THAN 4 WEEKS FROM THE EVENT. 

CANCELLATIONS WITHIN 4 WEEKS OF THE EVENT ARE NON-REFUNDABLE.

 

TERMS & CONDITIONS

Fearless Women’s Forest Gathering 2027 – Facilitators & Presenters

By submitting this application, I acknowledge and agree to the following terms and conditions, which are legally binding:

Event Requirements

If accepted, I must arrive before 10:00am on Friday, April 30 2027, and remain onsite until after the closing ceremony concludes at 3:00pm on Sunday, May 2, 2027.

If accepted, I agree to actively promote the Fearless Women’s Forest Gathering as part of the shared marketing campaign. This includes sharing official posts, tagging the event on my social media platforms, and helping build awareness in the lead-up to the gathering.

This is a women-only event open to those who identify as female and are 18 years and over.

Only one ticket is valid per successful applicant.

The Event Organisers reserve the right to refuse entry or remove any person from the event at their sole discretion.

Code of Conduct

The Fearless Women’s Forest Gathering is an alcohol-free, illicit drug-free, and psychedelic plant medicine-free event. 

Any person found to be under the influence of such substances or engaging in disruptive, disrespectful, or unsafe behaviour will be asked to leave immediately.

In line with our core value of embracing diversity and inclusivity, the Fearless Women’s Forest Gathering is an event where ALL women are welcome — this includes women and people who identify as female. Anyone who cannot respect this and causes disruption will be asked to leave.

If accepted, I understand I am representing Fearless Women’s Forest Gathering, Harmony Retreat, and Harmony Gatherings Incorporated. I will treat all participants, fellow facilitators, event staff, and volunteers with respect, kindness, and professionalism. I agree not to engage in gossip, bullying, harassment, exclusion, or any form of verbal, emotional, or physical misconduct.

 

Risk Warning & Acknowledgement

I understand that Fearless takes place on a rural property and includes recreational, physical, creative and wellbeing activities. Risks may include uneven ground, weather, wildlife, fire, water, physical activity and participation in workshops.

I voluntarily participate and accept the inherent and reasonably foreseeable risks associated with the event and its activities.

To the maximum extent permitted by law, I release the organisers, Harmony Retreat Meelon, its owners, staff and volunteers from liability arising from my participation in recreational activities, including where permitted under the Civil Liability Act 2002 (WA) and Competition and Consumer Act 2010 (Cth).

Nothing in these Terms excludes liability that cannot lawfully be excluded, including applicable rights under the Australian Consumer Law.

Health & Emergencies

I am responsible for determining whether I am physically and emotionally able to participate safely and will disclose relevant health, accessibility or safety information reasonably required by the organisers.

In an emergency, I authorise the organisers to seek or arrange medical assistance if reasonably necessary. I am responsible for ambulance, medical and associated costs incurred on my behalf.

Cancellation & Refunds

If I cancel more than 4 weeks before the event, I will receive a refund less a 30% administration fee.

Cancellations within 4 weeks, no-shows and early departures are non-refundable.

If the organisers cancel the event, refunds will be provided in accordance with applicable law.

If cancellation or postponement results from circumstances outside the organisers’ reasonable control, including extreme weather, government restrictions, natural disaster, emergency or similar events, the organisers may postpone the event or provide refunds or credits, less reasonable unrecoverable costs where permitted by law.

Nothing in this policy excludes any rights or remedies available under the Australian Consumer Law.

Media Consent

I consent to being photographed, filmed and recorded during Fearless by authorised photographers, videographers and event personnel.

I give the organisers permission to edit and use this material, including my image, likeness and voice, for Fearless and Harmony Retreat Meelon promotional, advertising, social media, website, print and documentary purposes.

I waive any right to inspect or approve the final material before publication.

Promotional Image & AI Editing Consent

I give permission for any photograph or image I provide with my application to be used to promote Fearless and Harmony Retreat Meelon.

I understand that my image may be cropped, resized, enhanced, have its background changed or removed, or be reasonably digitally altered, including using artificial intelligence (AI), to create consistency in promotional materials.

AI or digital editing will not intentionally be used to materially misrepresent my appearance or identity.

I confirm that I have permission from any photographer or copyright holder for the image to be used for these purposes.

Final Acknowledgement

By submitting this application, I confirm that I have read, understood and agree to these Terms & Conditions.