Applications close December 15, 2026

Successful applicants notified by January 10, 2027

Before you complete your application, please read the following questions to confirm your eligibility;

Fearless brings together around 400 women for three incredible days, made possible through the collaboration of more than 100 women; facilitators, artists, entertainers, therapists, stallholders, crew and volunteers. Our intention is to create a community for the whole weekend, with every collaborator an important part of its tapestry.

All collaborators are required to attend a Zoom meeting one week prior and an in-person intention-setting ceremony two hours before the gathering begins. We also ask that you be present for the entire three-day gathering. If you can’t commit to the full weekend due to family or work commitments, please do not apply. 

HOW DOES IT WORK?

Successful applicants will receive a complimentary catered camping ticket to the Fearless Women’s Forest Gathering (valued at $615) in exchange for performing one 50-minute set. This will include catered meals from Friday dinner through to Sunday lunch.

Shared bell tent upgrades are available for crew members for $100 per person. Each crew member will have a quality foam mattress in a shared canvas bell tent. BYO bedding and blankets.

Crew members bringing a caravan, big rig or camper trailer MUST purchase a caravan pass. This is due to limited camping spaces which directly impacts guest capacity.

As a grassroots, community-driven event, our budget is limited. Artists are invited to nominate an optional fee toward their performance.

Please note that each year we receive many more incredible applications than we can accommodate in the program. While we would love to include everyone, selections are made with care to ensure a balanced and inspiring lineup.

 

 

TERMS & CONDITIONS

Fearless Women’s Forest Gathering 2027 – Artists & Entertainers

By submitting this application, I acknowledge and agree to the following terms and conditions, which are legally binding:

Event Requirements

If accepted, I must arrive before 10:00am on Friday, April 30 2027, and remain onsite until after the closing ceremony concludes at 3:00pm on Sunday, May 2, 2027.

If accepted, I agree to actively promote the Fearless Women’s Forest Gathering as part of the shared marketing campaign. This includes sharing official posts, tagging the event on my social media platforms, and helping build awareness in the lead-up to the gathering.

This is a women-only event open to those who identify as female and are 18 years and over.

Only one ticket is valid per successful applicant.

The Event Organisers reserve the right to refuse entry or remove any person from the event at their sole discretion.

Code of Conduct

The Fearless Women’s Forest Gathering is an alcohol-free, illicit drug-free, and psychedelic plant medicine-free event. 

Any person found to be under the influence of such substances or engaging in disruptive, disrespectful, or unsafe behaviour will be asked to leave immediately.

In line with our core value of embracing diversity and inclusivity, the Fearless Women’s Forest Gathering is an event where ALL women are welcome — this includes women and people who identify as female. Anyone who cannot respect this and causes disruption will be asked to leave.

If accepted, I understand I am representing Fearless Women’s Forest Gathering, Harmony Retreat, and Harmony Gatherings Incorporated. I will treat all participants, fellow facilitators, event staff, and volunteers with respect, kindness, and professionalism. I agree not to engage in gossip, bullying, harassment, exclusion, or any form of verbal, emotional, or physical misconduct.

 

Risk Acknowledgement & Waiver of Liability

I understand that Fearless takes place on a rural property and includes recreational, physical, creative and wellbeing activities. Risks may include uneven ground, weather, wildlife, fire, water, physical activity and participation in workshops.

I voluntarily participate and accept the inherent and reasonably foreseeable risks associated with the event and its activities.

To the maximum extent permitted by law, I release the organisers, Harmony Retreat Meelon, its owners, staff and volunteers from liability arising from my participation in recreational activities, including where permitted under the Civil Liability Act 2002 (WA) and Competition and Consumer Act 2010 (Cth).

Nothing in these Terms excludes liability that cannot lawfully be excluded, including applicable rights under the Australian Consumer Law.

Health & Emergency Medical Consent

I am responsible for determining whether I am physically and emotionally able to participate safely and will disclose relevant health, accessibility or safety information reasonably required by the organisers.

In an emergency, I authorise the organisers to seek or arrange medical assistance if reasonably necessary. I am responsible for ambulance, medical and associated costs incurred on my behalf.

Cancellation & Refund Policy

If I cancel more than 4 weeks before the event, I will receive a refund less a 30% administration fee.

Cancellations within 4 weeks, no-shows and early departures are non-refundable.

If the organisers cancel the event, refunds will be provided in accordance with applicable law.

If cancellation or postponement results from circumstances outside the organisers’ reasonable control, including extreme weather, government restrictions, natural disaster, emergency or similar events, the organisers may postpone the event or provide refunds or credits, less reasonable unrecoverable costs where permitted by law.

Nothing in this policy excludes any rights or remedies available under the Australian Consumer Law.

 

Media Consent

I consent to being photographed, filmed and recorded during Fearless by authorised photographers, videographers and event personnel.

I give the organisers permission to edit and use this material, including my image, likeness and voice, for Fearless and Harmony Retreat Meelon promotional, advertising, social media, website, print and documentary purposes.

I waive any right to inspect or approve the final material before publication.

Promotional Image & AI Editing Consent

I give permission for any photograph or image I provide with my application to be used to promote Fearless and Harmony Retreat Meelon.

I understand that my image may be cropped, resized, enhanced, have its background changed or removed, or be reasonably digitally altered, including using artificial intelligence (AI), to create consistency in promotional materials.

AI or digital editing will not intentionally be used to materially misrepresent my appearance or identity.

I confirm that I have permission from any photographer or copyright holder for the image to be used for these purposes.

Final Acknowledgement

By submitting this application, I confirm that I have read, understood and agree to these Terms & Conditions.