• St. Simons Presbyterian Church Application For Use Of Facilities

  • ROOMS & FEES

    All room requests are contingent upon availability.
  • Image field 58
  • Day of Week Needed:
  • Frequency of Usage
  • Starting Date:
     - -
  • Starting Time:
  • Ending Date:
     - -
  • Ending Time:

  • Available tables and chairs:

  • Responsible Party:

    Must be over 21 years old and present during the entire event
  • Format: (000) 000-0000.
  • Member of SSPC?

  • Procedures & Guidelines

    Please carefully read the information below. Once you have finished, please sign and date to acknowledge that you have read, understand, and agree to the terms.
  • A. SSPC Organizations

    1. Purpose – Ministry activity or business meetings that are part of the church organization.
    2. Approval – Needed only for scheduling requirements by the Building Coordinator or Church Administrator Assistant.
    3. Keys Issued only to staff and officers – The person authorized to hold the event/meeting is responsible for the security of the space and coordinating attendees entering and exiting the building.
    4. Custodial Service – Included. Please fill out the Setup Request form if needed.
    5. Fees – None.
  • B. SSPC Members

    1. Purpose – For family-oriented activities such as showers, birthday parties, receptions, etc.
    2. Approval – Must be approved by the Building Coordinator, and/or Session (as necessary).
    3. Facilities Application – Must be completed.
    4. Keys Issued only to staff and officers – The person authorized to hold the event/meeting is responsible for the security of the space and coordinating attendees entering and exiting the building.
    5. Custodial Service – None. Members are expected to set up, clean up, take out trash, and restore area to normal room arrangement. A custodial and damage deposit equal to the room usage fee is required and must be paid in advance. The deposit will be refunded after church staff inspection approves the cleaning as acceptable, the room has been restored to normal arrangement, and no damage has been assessed. Responsible party will be billed for any additional damages or custodial services not covered by the deposit.
    6. Fees – See Facilities Room Fees & Request Form (attached) for room fees and required deposits.
  • C. Non-SSPC Organizations and Individuals

    1. Purpose - For not-for-profit groups seeking to build up the lives and the relationships within our community. Attach a statement of the organization's mission/purpose with completed application.
    2. Approval - Must be approved by the Session. Proof of insurance must be submitted to Church Administrator Assistant prior to event.
    3. Facilities Available - See attached list.

  • 4. Facilities Request - Must be submitted 30 days prior to the event.

    5. Custodial Service - None. Users must set up, clean up, take out trash, and restore area to normal room arrangement. A custodial and damage deposit equal to the room usage fee is required and must be paid in advance. The deposit will be refunded after church staff inspection approves the cleaning as acceptable, the room has been restored to normal arrangement, and no damage has been assessed. Responsible party will be billed for any additional damages or custodial services not covered by the deposit.

    6. The kitchen may not be used for food preparation by non-SSPC groups.

    7. Fees – See Facilities Room Fees & Request Form (Above) for room fees and required deposits.

  • GUIDELINES

    1. Application forms for the use of church facilities are available in the church office and on the church website.
    2. A copy of your current liability insurance certificate is required.
    3. A St. Simons Presbyterian Church function or activity has first priority, even over already scheduled outside functions or activities.
    4. Applications are processed by the church staff in accordance with the policies and procedures contained within these guidelines.
    5. Your reservation is not confirmed until the application is approved by the Building Coordinator, and/or Session (as necessary).
    6. Payment is required prior to the activity for which the reservation is made.
    7. Regular users must renew applications by September 1 of each year.
    8. All religious study materials to be used, sold or distributed by groups or individuals must be submitted to the church for approval.
    9. Users shall refrain from language in radio, television, or other media announcements of meetings that might suggest that SSPC endorses the sponsor's activity.
    10. All breakages and damage should be reported to the church office as soon as possible.
    11. The responsible party agrees not to let another group or individual enter the building.
    12. The entire campus is alcohol, tobacco, firearm, and illegal drug free.
    13. The church facility is unavailable to for-profit activities or events.
    14. For weddings refer to the Wedding Policy available on church website.
    15. The kitchen may not be used for food preparation by non-SSPC groups.
    16. Failure to comply with the above procedures will result in the immediate denial of future use.
    17. The church has the right to revoke use at any time.

  • Custodial & Damage Deposit

  • In addition to the room usage fee, a custodial & damage deposit equal to the room usage fee is required and must be paid in advance. The deposit will be refunded after church staff inspection approves the cleaning as acceptable, the room has been restored to normal arrangement, and no damage has been assessed. Responsible party will be billed for any additional damages or custodial services not covered by the deposit.

  • Parking Monitor

  • If attendance is expected to be 100 or more, a parking monitor fee of $125 must also be paid in advance. Parking monitors will be arranged by church staff.
  • I have read and agree to the Procedures, Guidelines and Fees form and I/we hereby release and hold harmless St. Simons Presbyterian Church from any bodily injury which I/we might sustain or property damage as a result of my/our use of said property. I also understand that, while every effort will be made to try and honor this reservation, a scheduled church function might cause my reservation to be moved to another room, postponed, or cancelled. I certify that this is a not-for-profit event.
  • Date Signed:*
     - -
    2 digit month, 2 digit day, 4 digit year
  •  
  • Should be Empty: