Online Book Fair Registration & Participation Agreement

How the online book fair works

Gather Books & Lovely Things (Organizer) builds a custom online book fair ordering page (school shop) for your school (Participant). Families and supporters order directly from the shop during the fair window. Gather processes all payments and bundles every order into one delivery to the school, which hands the orders to students. There is no fee to take part, and products are sold at regular retail price. What the school earns: 15% of net product sales (total sales minus refunds, returns and cancellations, excluding taxes) as Gather Bookshop store credit, issued as a gift card within 4 weeks of order delivery. Where an order requires shipping, half of the shipping cost is deducted from the schools earnings. Credit can be used online at gatherbookshop.com or in store; special orders are accommodated where possible.

Key dates

Milestone	Fall/Winter 2026	Spring/Summer 2027
Registration deadline	Friday October 2, 2026	Friday April 2, 2027
Online shop opens	Saturday October 3, 2026	Saturday April 3, 2027
Online shop closes (final orders, 11:59 pm PT)	Friday November 6, 2026	Friday May 7, 2027
Orders delivered to school	Week of November 30, 2026	Week of May 31, 2027
Store credit issued to school	within 4 weeks of order delivery	within 4 weeks of order delivery

Orders can’t be added or changed after the school shop closes. Gather will send the shop link, promotional graphics and a wish-list flyer at least three weeks before the school shop closes. Delivery dates may shift by a few days due to courier or supplier delays; Gather will keep your contact informed.

Promotion & use of your school's name and logo

Both parties will make reasonable efforts to promote the fundraiser through their own channels. You grant Gather permission to use your school’s name and logo on the school shop page, flyers, emails, social media and Gather’s list of participating schools, for this fair and future fair promotion. You can withdraw this permission at any time by written notice; Gather will stop new uses within 10 business days.

Responsibilities & liability

• The school names a key contact, shares the school shop link with its community, receives the delivery, and hands orders to students within 5 school days. Once delivered to the school, orders are in the school’s care until handed to students; Gather is not responsible for items lost or damaged at the school after delivery (though order discrepancies will be reviewed when reported within 7 days of delivery).
• Gather builds and hosts the school shop and handles payment, customer service, order accuracy and delivery. Purchases are transactions between Gather and each customer under gatherbookshop.com’s terms and privacy policy; the school is not a party to those sales and collects no payment or customer data.
• Limits. Neither party is liable to the other for indirect or consequential loss, and Gather’s total liability under this agreement is limited to the store credit earned by the school. Each party is responsible for its own conduct and will act professionally and in a way that does not harm the reputation of the other party or the fair.

Cancellation, law & agreement. Either party may cancel by written notice up to the time the school shop is opened; after this, Gather will fulfil orders received. This agreement is governed by the laws of British Columbia, Canada, is the entire agreement between the parties on this subject, and may be signed electronically with the same effect as a handwritten signature.