HOMECOMING 2026: TAILGATING POLICIES AND PROCEDURES

HOMECOMING 2026: TAILGATING POLICIES AND PROCEDURES

Form and fees are due no later than Friday, October 30, 2026 at 3:00 PM. Please initial each section below to indicate that you have read, understand, and agree to comply with the policies and procedures outlined herein.

Tailgating Participation and VIP R.S.V.P: Organizations interested in participating in the tailgate must submit the attached Tailgating Policies and Procedures Application. Each approved organization will be assigned a designated tailgating space within the VIP section, clearly marked with the organization's name, that may accommodate up to two vehicles. Any additional vehicles must be parked in the general parking lots located on the south end of campus. A $25 tailgating parking fee is required for each participating organization and may be paid online in advance or upon arrival at the main gate. Organizations with active alumni chapters that wish to reserve a designated tailgating space in the VIP section may do so by submitting a separate Tailgating Policies and Procedures Application no later than Friday, October 23, 2026. Space assignments will be made based on availability, and applications received after the deadline may not be accommodated.

Tailgating Setup: The campus will be open to visitors at 9:00 AM for tailgate setup. No more than two vehicles may remain in the assigned tailgating space. Extra vehicles must be moved to general parking prior to 11:00 AM. Equipment or guests arriving after 11 am must walk to enter the tailgate areas. Individuals and/or organizations violating this policy may be subject to fines and may be prohibited fromparticipating in future tailgating events. To retain a reserved space, organizations must check in before 11:00 a.m. on the day of the event. Any organization that has not checked in by that time will forfeit the reservation, and the space may be reassigned.

Parking: The registered organization will receive two VIP Parking Passes for vehicles participating in tailgating. Additional parking may be purchased for $25 per vehicle in the general parking area. Only ADA and registered tailgaters will have access to the areas north of McKenzie Way via the Avenue of the Roses.

Tent Policies: If you plan to set up a tent, you must provide your own unless arrangements have been made in advance to rent a tent from Paul Quinn College. Only open-air shade tents without side panels are permitted. Vendors are responsible for supplying appropriate ground stakes and/or weights to ensure their tents are properly secured throughout the event.

Safety, Alcohol, Vendors, Food, Thrid-Party Enterainment, and Liability Guidelines:

Current Paul Quinn College students are prohibited from consuming alcohol on campus under any circumstances and at any time. Students found in violation of this policy may be subject to disciplinary action, up to and including expulsion. Both individuals serving alcohol and those consuming it are responsible for understanding and adhering to these laws.

Please be reminded that serving alcohol to anyone under the age of 21, as well as the possession or consumption of alcohol by individuals under 21, is prohibited by law. All guests are expected to exercise good judgment and engage in responsible behavior while participating in tailgating activities. Individuals who fail to do so may lose vendor/tailgating privileges, be asked to leave campus, and/or face action from law enforcement authorities. Additionally, the sale of food is not permitted.

For the safety and well-being of our campus community andguests, EMTs and security personnel will be present throughout the event. Ifyou require security assistance or medical support, please contact the mainsecurity booth at (214) 379-5599. In the event of an emergency, please call 911immediately.

Alcohol Policy: I acknowledge and understand that the Greek Organizations and Alumni are prohibited from selling, serving, or distributing any alcoholic beverages on the premises.

Vendors or VIP Organizations: No vendor/organization is permitted to sell PQC paraphernalia without prior approval from the college. (College-endorsed merchandise will be available for purchase at the PQC Retail Tent.)

Food Preparation Policy: Only propane and charcoal grills are permitted for food preparation. All cooking activities must be conducted in accordance with applicable safety guidelines. Before leaving the tailgating area, all VIP participants are responsible for ensuring that all hot coals are completely extinguished with water and properly disposed of. Please note that the sale of food is strictly prohibited at all tailgating locations.

Third-Party Entertainment: All third-party entertainment and event amenities, including but not limited to artists, performers, DJs, party or game buses, inflatable attractions, recreational vehicles (RVs), trailers, and similar equipment or activities, must receive prior approval from Paul Quinn College before being brought onto campus or incorporated into tailgating activities. Unauthorized entertainment or equipment may be denied access or required to be removed from the event site.

Photography and Videography Notice: By participating in Homecoming activities, vendors acknowledge that photographs and video recordings may be taken during the event and may be used by Paul Quinn College for marketing, promotional, educational, and archival purposes without compensation

Release of Liability: By attending this Homecoming event, you acknowledge and accept the inherent risks associated with participation, including the possibility of loss, theft, or damage to personal property. Participants and guests attend at their own risk. To maintain a safe and enjoyable environment for all attendees, Paul Quinn College reserves the right to revoke parking privileges, visitor access, or event participation, and may deny entry to, or remove, any individual who violates event policies, engages in unlawful conduct, displays disruptive behavior, or fails to comply with security procedures. For the safety of all guests, all vehicles, bags, and personal belongings brought onto campus are subject to search. Additionally, metal detectors will be utilized at all Homecoming events. By entering campus and attending Homecoming activities, attendees consent to these security measures. This acknowledgment and agreement apply to the individual signing below as well as all guests accompanying them during the event.

Host Name(s)

Date

Phone Number

Please enter a valid phone number.Format: (000) 000-0000.

Email

example@example.com

Name of Organization

Please provide details about your tailgating plan below, including your usage of tents, inflatables, grills, etc.

Cleaning and Site Maintenance Fee: A non-refundable $100 cleaning fee is included with your registration to help offset the costs of post-event cleanup and venue sanitation. While this fee supports overall event maintenance, each tailgating group is responsible for keeping its area clean by properly extinguishing all coals, removing personal belongings, and disposing of trash in designated receptacles before departing campus. Working together helps ensure a safe, clean, and enjoyable experience for all attendees.

Will your organization have an RV during Tailgate

Paul Quinn College RV Policies and Guidelines

***Strictly Enforced***

Paul Quinn College is not responsible for, and assumes no liability for, any accidents, damages, losses, or theft involving RVs, personal property, equipment, or other materials brought onto campus.

All Tailgate Application with RV requests must be submitted by Friday, October 23, 2026.

Commercial Use Prohibited: RVs may not be used for commercial purposes. A non-refundable RV registration fee of $250.00 is required for each RV participating in Homecoming Tailgating activities.

Paul Quinn will not provide electricity or water to RVs approved for campus access.

Arrival and Departure Requirements: All RVs must be parked in their assigned location no later than 10:00 AM on the day of Tailgate. RVs must remain in their designated spaces and may not depart until Tailgating activities have concluded and the parking lot has been cleared. RVs will not be allowed to stay overnight.

Approved RV Vehicles Only: Only RVs recognized as recreational vehicles by the Texas Department of Transportation (TXDOT) are permitted. Transportation Services reserves the right to remove any vehicle deemed unsuitable for the designated RV area. The non-refundable $250.00 fee applies exclusively to RVs and may not be transferred to or used for other vehicle types. Each organization will receive VIP parking passes for up to two vehicles. Unauthorized vehicles, such as ATVs, golf carts, motorcycles, and other unauthorized motorized vehicles, are not permitted. Only approved RVs may occupy designated RV spaces.

Guest Conduct: The individual(s) responsible for the RV are also responsible for the behavior and conduct of all guests associated with their group.

Driving Safely: Please exercise caution when entering and exiting parking areas. Moving vehicles and heavy pedestrian traffic can create hazardous conditions, and everyone is encouraged to remain alert and mindful of safety.

Speed Limit: A maximum speed of 10 MPH must be observed throughout all parking and tailgating areas.

Waste Disposal Requirements: Proper disposal of trash and waste is always required. Dumping water, sewage, or any other waste from RVs while on campus is strictly prohibited. Failure to properly dispose of trash may result in a fine ranging from $100 to $250.

Access Routes Must Remain Clear: Pathways, sidewalks, drive lanes, and roadways must always remain unobstructed.

Student Access Restriction: Paul Quinn students are not permitted to enter RVs at any time.

RV Placement Requirements: For the safety of all students and guests, all RVs must be parked on the west side of the Tailgating Parking Lot (See Map). Due to their size, RVs may obstruct parking and traffic flow; therefore, placement in the designated west-side area is mandatory. Organizational tents must be set up adjacent to their assigned RV.

Grass Areas Protected: RVs are not permitted on any grass or landscaped areas of campus.

Compliance: Failure to comply with these guidelines may result in loss of tailgating privileges, removal from the premises, assessment of fines, or other actions deemed necessary by the College. We appreciate your cooperation in helping maintain a safe, enjoyable, and welcoming tailgate experience for all attendees.

Individuals must be current, dues-paying alumni and have an established history of giving to the College. Those who do not meet both requirements will not be eligible to bring an RV onto campus.

Compliance and Enforcement

Individuals and organizations that violate event policies, engage in unlawful activity, display disruptive behavior, or fail to comply with security measures may be denied entry, removed from campus, assessed fines, and/or lose future tailgating privileges. Paul Quinn College reserves the right to revoke parking permits, visitor access, and event participation at its discretion. The College is not responsible for lost, stolen, or damaged property.

Printed First and Last Name

Signature

Date

My Products

Tailgate Cleaning Fee

$100.00 Quantity

RV Deposit

$250.00 Quantity
Item subtotal:

Total

Payment Methods

Debit or Credit Card

ACH Bank Transfer

My Products*

My Products