Preservation Training Programme Application ENG

Preservation Training Programme Application

Please answer all applicable questions and provide details where requested.
Institution Details
Institution Name
Institution Type
Institution Address

Street Address

Street Address Line 2
CityState / ProvincePostal / Zip Code
Telephone
Please enter a valid phone number.Format: (000) 000-0000.
Email Address
example@example.com
Website
Head of Institution
Contact Person
Contact Telephone
Please enter a valid phone number.Format: (000) 000-0000.
Contact Email
example@example.com
Organization Description
Organization name
Organization type
Describe the organization
Year established
Geographic scope
Primary mission or role
Approximate number of staff
Approximate number of volunteers
Key collections or holdings
Cooperation
Do you currently cooperate with any other institutions or organizations?
Types of cooperation

Other
Describe the cooperation or partnership arrangements
Has this cooperation been formalized in a written agreement?
If yes, provide a brief summary of the agreement
What future cooperation or partnerships are planned?
Preservation Planning
Does your institution have a preservation policy?

Other
If yes, please summarize the preservation policy
Does your institution have a written preservation plan?

Other
If yes, please describe the preservation plan
Are preservation priorities identified for the collection?

Other
If yes, please list the preservation priorities
Are there strategies in place for preventive conservation?

Other
Please describe the preventive conservation strategies
Are there strategies in place for disaster preparedness and response?

Other
Please describe the disaster preparedness and response strategies
Collection Formats and Quantities
Formats held in the collection

Other
Other formats held in the collection
Number of books
Number of manuscripts
Number of photographs
Number of maps
Number of audio recordings
Number of video recordings
Number of films
Number of digital files
Number of objects
Quantity unit used
Additional details on formats and quantities
Notes on collection composition
Collection Problems
What types of collection problems are present?

Other
Describe the collection problems in detail
Which materials are affected?

Other
Is the damage ongoing or stable?
How severe is the condition issue?
What are the main risks or threats to the collection?

Other
What caused or contributes to these problems?
Are any preventive measures already in place?
If yes or partly, please describe the preventive measures and any urgent actions needed
Content and Publication
What is the content of the collection?
What is the main subject or theme of the collection?
What languages are represented in the collection?
How many items have been published?
Have any items been published?
If yes, please describe the publication(s).
Is the collection publicly accessible?
Please describe how the collection is accessed or disseminated.
What publicity or outreach has been done for the collection?
Please provide any other relevant information about content, publication, access, or dissemination.
Collection Status
Arrangement status

Other
Cataloging status

Other
Inventory status

Other
Condition assessment status

Other
Finding aids available

Other
Classification system used

Other
Records stored in database

Other
Digitization status

Other
Additional notes on collection status
Environment and Facilities
Are the materials stored in a dedicated storage area?
Which environmental controls are available in the storage area?

Other
Average temperature in the storage area (°C)
Average relative humidity in the storage area (%)
Is the storage area protected from direct sunlight?
Is the storage area protected from pests and insects?
What storage furniture and equipment are used?

Other
Is there a fire detection and suppression system in place?
Is the storage area secure from unauthorized access?
What physical conditions or risks affect the storage area?

Other
Describe the current environment and facilities in the storage area.
Are there any plans to improve the storage environment or facilities?
Staff Skills and Training
Do you have staff dedicated to preservation or collection care?

Other
Number of staff involved in preservation or collection care
Which preservation skills are represented among your staff?

Other
What prior training have staff received?

Other
Please list the titles, providers, and dates of any relevant training attended by staff
Has any staff member received formal training in preservation or conservation?
How often do staff receive refresher or update training?
Do staff have access to written guidelines or procedures for collection care?
Please describe any skills gaps or training needs among staff
Please provide any additional information about staff skills and training
Reasons for Training
Why is this training needed?
What are the key problems to be addressed?
How will this training help your institution?
What specific challenges are you currently facing?
What benefits do you expect from the training?
Please provide any additional justification for this training request.
Training Needs
Specific training needs
Training topics

Other
Priority level
Desired training outcomes
Preferred training format

Other
Additional comments on training needs
Community Benefit and Participants
What community benefit is expected from the training?
Who are the target participants?

Other
How many participants are expected?
What is the eligibility criterion for participants?
Please specify any additional selection criteria.
What selection factors will be considered?

Other
Will participants be selected from one institution or multiple institutions?
Describe any community outreach or dissemination expected after the training.
Facilities and Support
Facilities available
Equipment available
Technical support available
Accommodation available
Transport available
Meals available
Support required
Final Declaration
Declaration

Other
Signature
Name

First NameMiddle NameLast Name
Title / Position
Date

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
Place
Confirmation

Other
Additional comments
Witness name
Witness signature
Should be Empty:

Preservation Training Programme Application

Institution Details

Organization Description

Cooperation

Preservation Planning

Collection Formats and Quantities

Collection Problems

Content and Publication

Collection Status

Environment and Facilities

Staff Skills and Training

Reasons for Training

Training Needs

Community Benefit and Participants

Facilities and Support

Final Declaration