FDHW27 Compulsory Space Only Submission

1

This form collates all compulsory H&S information and documentation required from Space Only contractors or Self Build exhibitors.

Submission of this information must be made by Friday 29th January 2027.

2

Under the Construction Design & Management (CDM) Regulations 2015 all Space Only exhibition stands will be classed as CDM “mini-sites” (please see summary of your responsibilities under CDM). This means that a Construction Phase Plan will need to be submitted which includes the below listed documents.

The Construction Phase Plan, to be submitted to Johanna Shirley, is made up of the 6 following elements:

1) Contractor Health & Safety Declaration

2) Method Statement

3) Risk Assessment

4) Stand Plans

5) Better Stands

6) Welfare Arrangement

3

Which of the Food, Drink & Hospitality Week shows does this submission relate to?* This field is required.

International Food & Drink Event (IFE)

IFE Manufacturing

Hotel, Restaurant & Catering (HRC)

The Pub Show

Hospitality Tech 360 (HT 360)

Speciality Fine Food Fair (SFFF)

4

Please enter your company name (if you are a self-build, please enter the exhibiting name)* This field is required.

5

Please enter the stand's exhibiting name* This field is required.

6

Please enter the stand number* This field is required.

7

Please enter your full name* This field is required.

8

Please enter your email address* This field is required.

9

Please enter your telephone number* This field is required.

Country code (e.g. +44)

Phone number

10

Our principle Health & Safety Representative for the stand is* This field is required.

11

Our principle Health & Safety Representative's mobile number is* This field is required.

12

Our principle Health & Safety Representative's mobile number is* This field is required.

Country code (e.g. +44)

Phone number

13

Under CDM please confirm your role for this Space Only Stand BuildFor more information on your roles and responsibilities as a self-build exhibitor, visit https://www.cdm4events.org.uk/exhibitors. For more information on your CDM roles and responsibilities as a space only stand contractor, visit https://www.cdm4events.org.uk/contractors

14

Please provide the company name, email address and telephone number of your principal Contractor

15

Please provide the company name, email address and telephone number of your principal Designer

16

Please confirm if any work is being subcontracted to other contractors* This field is required.

YESNO

17

Please provide the company name and services to be provided by these contractors.

18

I can confirm we are only subcontracting those listed in this form. Those that will be working onsite for this stand will be briefed thoroughly on the approved build designs and working practices and will be provided with sufficient information, materials and equipment to do this. * This field is required.

19

Our Company has a written Health & Safety Policy* This field is required.You do not need to submit this now, but a copy must be available and provided if requested

Yes

No

20

How many employees does your company have?* This field is required.

4 or less

5 or more

21

As you have less than 5 employees within your company, a written Health & Safety policy isn't required, however we recommend that you have one regardless. For guidance on preparing a Health & Safety policy, please visit http://www.hse.gov.uk/simple-health-safety/policy/index.htm

22

As you have 5 or more employees within your company, a written Health & Safety policy is required. For guidance on preparing a Health & Safety policy, please visit http://www.hse.gov.uk/simple-health-safety/policy/index.htm

23

Build-up & Breakdown e-Badge

To obtain access during Build-up & Breakdown, ALL staff working onsite will need to register to have an e-badge. Within the form you will be required to read the Site Rules & Locations Plan and acknowledge the entry policy.

Build-up & Breakdown e-badges are valid for the build-up and breakdown periods only. If you have an Exhibitor Badge, you do not require a Build-up & Breakdown e-Badge

Click here to acquire a build-up & breakdown e-badges. Please circulate as required.

24

Do you plan on building over 4m high or a double-decker structure?* This field is required.

YESNO

25

Do you plan on building a rigged structure?* This field is required.

YESNO

26

Is it a simple lighting rig with lightweight banners or a complex rig with cladding?* This field is required.

Simple lighting rig with lightweight banners

Complex rig with cladding

Other

27

Please upload your structural calculations* This field is required.If you don't have a Structural Calculations form, please download and complete one.

Drag and drop files here

Select files to upload

Max. file size: 10.6MB

28

It is compulsory that all Contractors/Self-Build Exhibitors complete a Method Statement.

Please click here for a template (if you have your own Method Statement this can be submitted instead).

29

Please Upload your Method Statement* This field is required.If you don't have a Method Statement, please download and complete the template from the previous page.

Drag and drop files here

Select files to upload

Max. file size: 10.6MB

30

ALL Self-Build Space Only exhibitors and Contractors must complete a RISK ASSESSMENT. Exhibitors must have a copy of it available on their stands for inspection by the venue, the HSE or the Local Authority should they wish to see it.

Please click here for a template. This Risk Assessment must cover the activities of all the contractor's company staff, including temporary staff, during the Build-up and Breakdown of the exhibition. If you are a Self-Build exhibitor, then this must also cover your stand activities during the Open Period.

For guidance, please see How to Complete a Risk Assessment.

31

Please Upload your Risk Assessment* This field is required.If you don't have an Exhibitor Risk Assessment form, please download and complete one from the previous page.

Drag and drop files here

Select files to upload

Max. file size: 10.6MB

32

What competency checks do you have?Independently audited accreditation, such as ESSA Accredited or another SSIP registered scheme, can help demonstrate competence.

33

Please upload your competency accreditation here.

Drag and drop files here

Select files to upload

Max. file size: 10.6MB

34

Please upload your stand plans* This field is required.

Drag and drop files here

Select files to upload

Max. file size: 10.6MB

35

1. Is your stand a complex stand i.e. over 4m in height or double decker stand or a complex rig? (click here to view complex details)* This field is required.

YESNO

36

Please provide a description of your complex stand* This field is required.

37

Please upload structural drawings or rigging drawings. Rigging drawings must show layout of rig within stand, overall height details and weight per drop.

Drag and drop files here

Select files to upload

Max. file size: 10.6MB

38

Please upload structural calculations.

Drag and drop files here

Select files to upload

Max. file size: 10.6MB

39

Please note: Subject to information and drawings submitted, a venue appointed structural engineer may need to be employed to check your stand.

Click here for the pricelist and confirmation form

40

Please confirm who should be invoiced, should a cost occur.PLEASE INCLUDE: Persons name Company Name Invoicing address PO Number (if required)

41

Does any part of your stand include the use of chipboard?* This field is required.

YESNO

42

Please tell us what the chipboard will be used for* This field is required.

43

What is Sustainable Stands?

Sustainable Stands is our programme aiming to ensure that all core elements of exhibitor stands are reusable. Help us to reduce the environmental impact of Food, Drink & Hospitality Week by committing to the Sustainable Stands framework and show that your company values being part of sustainable and socially responsible events.

CLICK HERE TO DOWNLOAD OUR SUSTAINABLE STANDS CHECKLIST

What’s in it for me?

A higher quality, more attractive & sustainable stand
Opportunity to promote the sustainable credentials of your brand
Smoother, more efficient build up and breakdown periods
Lower work hours and reduced construction costs
Reduce or eradicate your waste bill

What do I need to do?

Fill out and submit the table on the next page, indicating which categories your stand meets
Ensure the stand reaches at least a bronze level, meaning the stand structure and walls, platform or raised flooring, furniture, equipment and lighting are all reused
Ensure that the submitted stand design clearly communicates how your you or your contractor will meet the Sustainable Stands guidelines

44

Please CLICK HERE to download the Sustainable Stands table* This field is required.

Drag and drop files here

Select files to upload

Max. file size: 10.6MB

45

Due to regulations at Excel, stands must either take their waste away for re-use or order a euro bin to dispose of their waste onsite. Failure to do so will result in a fine.* This field is required.

I require a euro bin(s) for cardboard

I require a euro bin(s) for plastic

I require a euro bin(s) for mixed waste

I will take my waste away

46

To order your bin(s), please visit the Excel London Webshop.

47

Has the organiser/ client made you aware of the following:* This field is required.Please see all necessary documents Site Rules & Welfare Facilities Exhibition Timetable Stand Build Rules and Regulations Emergency Procedures

Site Rules & Welfare Facilities

Exhibition Build and Dismantle Timetable

Stand Build Rules and Regulations

Emergency Procedures

48

Please confirm that you have communicated the Site Rules with all staff who will be working onsite.* This field is required.

I confirm

49

I understand that ticking this box constitutes a legal signature confirming that I acknowledge and agree to the information in this form:* This field is required.