Market policy and Vendor Agreement

Please read fully & carefully, date and provide your signature
Market information:
The market will run Friday, November 6th, 2026 from 4p.m. to 8 p.m. 
A $75 vendor fee will be due upon confirmation of acceptance into the market. *Only one vendor per space allowed with a requested maximum of 2 people at one vendor space.*
The market will be managed by the Market Managers, Jessica and/or Nathan Rogers in affiliation with the Stirling-Rawdon BIA. The Market Managers and/or the Stirling-Rawdon BIA reserves the right to make changes to this policy at any time.
Market Manager(s) will be on-site throughout the market. Any concerns or questions should be directed to the Market Manager.

Market in the Village Stirling Vendor Policies:
All vendors and requests are subject to approval, the Market Manager has the right to control the nature and number of vendors and the type of product for sale.

All vendor fees are non-refundable and vendor cancellation will forefit any and all fees paid.

Vendor spaces will be assigned by the Market Manager. Any shifts or changes of vendor space location must be approved by the Market Manger.

Vendors are responsible for their own setup and takedown. Vendors are required to supply their own table/display and cash box/payment capabilities. No Wi-Fi available. The market plans to provide tents for all vendors but if needed some vendors may need to bring their own.

Vendors MUST have their own insurance to cover product liability. Proof of insurance may be requested at any time by the market manager. This insurance can be added to their home policy or they can carry a separate business policy. If you have a Farm or Business policy this coverage is likely already built into your policy. If you are unsure I recommend checking with your insurer. There are alternate options such as Duuo, Exhibitor, and PAL, that offer reasonable, flexible, per market policies.
Vendors agree to accept full responsibility for any loss, damage or accident occurring during the market as a result of negligence or willful default on the part of the vendor.

Vendors must remain for the entire time. 

Each vendor is expected to keep his or her area clean and remove all property at the end of the day. The market is striving to become zero-waste, and we greatly appreciate your support and contribution to these efforts. Vendors are encouraged to offer reusable, compostable or recyclable packaging.

Vendors must follow safe food handling regulations as set forth by the Hastings and Prince Edward (HPE) Counties Health Unit.

Any vendors selling processed food product(s) (ie. jams, canning, baking, prepared vegetables or cooked foods) are required to fill out HPE Public Health's "Food Vendor Notificaiton form" which can  be found here:
https://southeastph.ca/organizations-and-professionals/business-owners-operators-and-vendors/special-event-vendor-information/farmers-market-vendor-application/
Information to assit you in filling out the form will be provided if necessary.

100% of the product MUST be made/grown locally at each vendor table (preferably by you). If product does not comply with this guideline, it is at the discretion of the Market Manager if a vendor may attend/sell their product.

Representatives from the Market have the right to visit any vendor’s place of business and/or farm, where all required documentation must be supplied and market protocol be met. Visitation will be mutually arranged between the acting Market Manager and the vendor.

All vendors are expected to work cooperatively together.

The following will NOT be tolerated and any violations could lead to permanent expulsion from the market:
- Abusive language, discourtesy or rudeness towards a vendor, volunteer participant or customer. 
- Verbal, physical or visual harassment of another vendor, volunteer or customer. 
- Actual or threatened violence toward any individual. 
- Bullying or taking unfair advantage in any way of another individual. 
- Conduct endangering the safety, health or well-being of others. 
- Possession or use of alcoholic beverages, illegal drugs, or smoking at any location where vendors are set up. *Other than vendors licensed and permitted to sell and sample alcoholic beverages.
- Bringing dangerous, illegal or unauthorized materials such as explosives, firearms, weapons or other similar items.

It is the intention of the market to be open rain or shine, however, if the threat of inclement weather is significant the Market Manager has the authority to make any of the following adjustments:
- In the case of a severe weather warning, the manager has the authority to cancel the market.
- In the instance of high winds, the market manager has the authority to allow vendors to forego the use of awnings and set up from their vehicles. This decision will be made by the Market Manager by noon on market day and/or as soon as possible, and will be communicated to vendors upon arrival at the market.
- In the instance of deteriorating weather during a market day, the Market Manager has the authority to shorten the market day and will communicate this action to all vendors at the market.

It is the vendor’s responsibility for compliance with all applicable laws, by-laws, ordinances, regulations, requirements, codes and standards, including those with respect to fire, safety, health and environmental matters and shall ensure that all equipment, materials and goods used by the Vendor so comply. Violation may result in forfeit of deposit and removal from the market.

All vendors agree to comply with any Public Health regulations at the time of market.

Consent to Photograph /Videotape / Interview Individuals
I hereby agree and give my permission for Market in the Village and/or partners to record, film, photograph, audiotape or videotape myself (hereinafter collectively referred to as “Works”) and to display, publish or distribute these Works for the purpose of publishing, posting on the Market in the Village website and posting on social media sites. I hereby waive any right to approve the use of these Works now or in the future, whether the use is known to me or unknown, and I waive any right to any royalties related to the use of these Works. I understand that the Works may appear in electronic form on the internet or in other publications outside of the Market in the Village’s control. I agree that I will not hold the Market in the Village responsible for any harm that may arise from such unauthorized reproduction.