Committee Duties Summary
All Committees will report to the
Imperial DOD/DFD
Registration Committee
Purpose: Provide an organized and efficient registration process for all attendees.
Luncheon/Banquet Committee
Purpose: Coordinate all meal functions during the conference.
Souvenir Journal Committee
Purpose: Collect greetings and congratulatory messages.
Coordinate journal design and layout. Produce the official conference souvenir journal.
Entertainment Committee
Purpose: Plan enjoyable social activities for conference attendees.
Public Affairs Committee
Purpose: Promote the conference and manage public communications.
Education/Workshops Committee
Purpose: This committee will provide training during Leadership Conference, Desert Conference/Gala Day (if needed), and provide assistance to Temples and Courts when needed.
Hospitality Committee
Purpose: Provide a welcoming and comfortable experience for all conference attendees.
HBCU Committee
Purpose: This committee will develop ways that the Desert can support the Imperial HBCU initiative. Constituent Temples and Courts will submit their HBCU activities to the Committee Chair.
Convention Committee
Purpose: This committee will be responsible for ensuring the Conference/Gala Day is properly planned, financially controlled, professionally executed, and coordinated with Imperial DOD/DFD.
Fundraising Committee
Purpose: This committee will be responsible for developing ideas to raise funds for the Desert of Indiana.
Military/Veteran Affairs Committee
Purpose: This committee should identify/plan a way to recognize our military members.
Photography/Social Media Committee
Purpose: This committee will capture Desert Conference/Gala Day events and assist Temple and Courts when needed with Social Media issues. Present correct guidelines for flyers and posting on Social Media.
Disaster Relief Committee
Purpose: This committee will coordinate and administer the organization's response to members, families, and/or communities affected by natural disasters, severe weather, fires, extended utility outages, and other qualifying emergencies, consistent with the organization's governing documents and approved disaster-relief policies.
Health Initiatives/NCHI Committee
Purpose: This committee will develop ways that the Desert can support the Imperial HBCU initiative. Constituent Temples and Courts will submit their HBCU activities to the Committee Chair.
Overall Committee Expectations
Every Desert Committee Director/Directress should:
Attend all planning meetings.
Supervise committee members.
Develop a committee work plan and timeline.
Submit monthly progress reports.
Coordinate with other committee directors/directresses.
Operate within the approved budget, if applicable.
Maintain accurate meeting minutes, actions, and decisions.
Identify potential issues early and recommend solutions.
Submit a final written report within 5 days after the conference.
Assist in evaluating conference successes and opportunities for improvement.