• Event or Stall Booking Request Form

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    Who can book an Event or Stall?

    Only the following can book an event or stall in Re:Union Bar:

    • GCU Students' Association Network or Group.
    • Affiliated sports clubs or societies.
    • GCU students organising events for their coursework.
    • GCU Students' Association or GCU staff organising an event.

    How long will it take to confirm the booking?

    Please provide at least 5 working days notice for bookings. We try to process the bookings as quickly as possible but sometimes it might take a few days to confirm. If we email you to ask a question, the sooner you reply the quicker we can process the booking.

    You will receive a confirmation email when the booking has been accepted.

    What are Re:Union Bar Opening Times?

    The licensed bar is open from Monday to Friday - 12pm to 7pm and hot food is served from 12pm to 5pm each day.

    If your event requires the bar area to be open beyond 7pm or requires catering (food and drink) then you must provide at least 10 working days notice.


    What are the Terms and Conditions for a booking in Re:Union Bar?

    Download the Terms and Conditions for Bookings

  • Your Booking Request Form

  • Who are you?*
  • What would you like to do?*
  • Date*
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    2 digit day, 2 digit month, 4 digit year

  • Start and End Time

    Normally, events in Re:Union Bar do not begin until 4pm to allow students to use the space for eating and socialising during the day.

    Plus, if your event requires the bar area to be open beyond 7pm or requires catering (food and drink) then you must provide at least 10 working days notice.

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  • Is your event finishing after 7pm?*
  • What kind of stall do you want to run?*

  • The Students' Association provides a table and 2 chairs for your stall.

  • Bake Sale Rules

    Before you are allowed to have a Bake Sale within the Students' Association Building you must complete and upload a Risk Assessment and have a named individual who has a Food Hygiene Certificate and the certificate is uploaded below.

    A Food Hygiene Certificate can be obtained by completing an online course - there are a few providers to choose from and this is a LINK to one of them.

    Please note that each Club, Society or Group is limited to one bake sale per academic year.

    When you are running your Bake Sale stall you are strongly advised to use this Allergy Signage.

    Risk Assessment

    Download and complete the Bake Sale Risk Assessment and then upload it below. 

    Bake Sale Risk Assessment download

    If you need any help completing this risk asessment please email sport@GCUstudents.co.uk or societies@GCUstudents.o.uk

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  • What spaces can be booked in Re:Union Bar for an Event?

    Event organisers cannot book the entire bar area but will be able to select an area to use for your event. You can charge a fee for those attending the event within the areas you book but the rest of the bar area must be open and free for students to use. 

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  • Choose your space:*
  • Do you require to use the stage in Area 3?*
  • You are estimating a large number of people will be attending your event. Are you confident that this is an accurate number?*
  • Who will be attending?*

  • Event Risk Assessment

    Download and complete the Re:Union Event Risk Assessment and then upload it below. 

    Re:Union Event Risk Assessment download

    If you need any help completing this risk asessment please email sport@GCUstudents.co.uk or societies@GCUstudents.o.uk

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  • PA Sound System, Microphones, Playing Music & Projector

    There is a PA sound system in Re:Union Bar with two microphones and a cable to plug in your laptop to play music. There is also a computer and ceiling projector. This is a relatively simple set-up.

  • I would like to use the PA and Projector*
  • I will have a DJ Set? Please note that this is different to playing background music at your event.*
  • I will have a live performer?*
  • I am organising a quiz with music rounds? i.e. you are playing music and participants need to guess the song, artist etc. This is different to playing background music at the quiz.*

  • Showing a Film


  • External Speakers

    External Speakers are any individual or organisation who is not a student or member of staff from GCU or the Students' Association.

  • Are any External Speakers attending?*

  • Selling Tickets for your Event

    You can sell tickets for entry to your event but remember that the ticket would only be for entry into the area(s) you have booked.

    You can sell tickets in advance through the Students' Association website (with no transaction fees). Download our Guide on using our website Event and Ticketing Dashboard.

  • Do you plan to sell tickets?*

  • Event Catering (Food and Drink)

    External food or drink is not allowed to be brought into Re:Union Bar (exception of approved bake sales). 

    Alcohol
    Re:Union Bar is a fully licensed bar. The bar is open from 12pm-7pm.

    Food and Catering
    Please email the bar to arrange catering for your event. Email hospitality@baxterstorey.com for a quote, providing 10 days notice.

  • I would like to arrange food and catering for this event.*

  • Terms and Conditions Statement

    By clicking the SUBMIT button I accept the Room and Equipment Terms and Conditions.

    Privacy Notice

    By clicking the SUBMIT button I consent that Glasgow Caledonian University (GCU) Students’ Association can use the information collected on this form for the purposes of your booking and where relevant this information can be shared with Glasgow Caledonian University and Baxter Storey. This information is being collected on Jotform and will be stored securely and the information will be appropriately destroyed annually.

    Information on how we manage your personal information can be found on: www.GCUstudents.co.uk/privacy-policy.

     

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