SPECIAL NOTES:
Refundable Cleaning Deposit
A refundable deposit of $150.00 is due upon signing this agreement. The deposit will be returned after the property has been inspected and confirmed to be clean, undamaged, and left in the same condition as it was provided. Any necessary cleaning or repair costs may be deducted from the deposit before it is returned.
Fees
Fees are due at the time of booking and confirmation of acceptance.
USE OF FACILITIES POLICIES
1. Only pre-approved areas and equipment may be used.
2. No smoking allowed in the building or within 9 meters (30 feet) or any school building entrance, no alcohol is allowed on the premises.
3. Kitchen area may be used only for the purposes indicated (not as ‘meeting rooms’).
4. If children or youth are involved in the rental group event the authorized representative will ensure sufficient adult supervision is available at all times.
5. Ensure that you leave the building in the same condition in which it was found. Breakage or damage must be reported to the office promptly. SSCS reserves the right to assess costs for damage to the facilities or equipment and bill the user.
6. Keys will not be loaned to outside groups. A SSCS key holder will need to be contacted to gain access.
7. All groups using SSCS facilities will be required to agree with and sign the Statement of Faith of SSCS.
8. SSCS reserves the right to deny any person or body the use of their facilities should they be deemed to be in conflict with the vision, mission and Statement of Faith of SSCS.
9. SSCS is not responsible for any items lost or stolen by renting groups.
10. Please observe and follow all parking signs. Off street parking by the SSCS will be limited to the handicapped, short term unloading or emergency uses only.
11. At the end of use of each room ensure that all windows are closed and lights turned off as well as returning furnishings and other items in the room to their original locations.
12. In order to respect the privacy and rights of our neighbours, any loud music or inappropriate behaviour is prohibited.
13. Supply a Certificate of insurance where South Shore Christian School is named as Additional Insured. ( Suggested event insurance company https://duuo.ca/event-insurance/ )
UNSCHEDULED EVENTS/CANCELLATIONS:
Principals are to contact the Rental Office as soon as possible in those instances where a school has not scheduled an event, and for unforeseen circumstances require the use of a rented space. The Rental Office will notify the affected rental group of the cancellation and offer an alternative date as compensation. If no alternate date is agreeable, a credit will be issued which may be used against future rental charges. Refunds will not be provided for cancellations made by rental groups. Alternate (lieu) dates or credits will not be provided for rentals cancelled due to inclement weather or use of facilities
DISCLAIMER & WAIVER
South Shore Christian School and its board of directors, staff, volunteers, family members and representatives (collectively referred to as “SSCS”), are not responsible for any injury, loss or damage of any kind whatsoever sustained by any person or their property while participating in events or activities either organized by SSCS or an outside party.
In consideration of SSCS allowing the rental party and their guests to use the agreed upon facilities and/or equipment, the rental party or authorized agent agrees on behalf of all participants in the rental event.