• Reminders:

    • Ensure that you have all the important details and documents needed for each type of request. For your reference, check out the Finance Handbook.
    • After filling up the form, wait for the acknowledgement of your request via email.
    • This is a single request form; if you wish to have multiple requests, kindly fill-up a new form for each.

    Don't hesitate to message anyone from the Finance Department for any finance related questions.

    Always for a more inclusive society,
    ❤️🧡💛💚 The Finance Department

  • Type of Request*

  • Pre-Disbursement Approval Forms (PDAFs) are required for all purchases and reimbursements for tangible goods and manual printing services (e.g. merch, certificates, documents, etc.) amounting to PHP 15,000.00 or less.

    Make a copy and accomplish this PDAF template.

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  • Finance Request Type

  • Ensure you have the following Cash On Hand requirements ready:

    • Approved Pre-Disbursement Approval Form (for goods and printing services ≤ PHP 15,000.00)
    • Bank Account Details of Recipient

    Note: After making the necessary purchases, always file for Reimbursement afterwards. View the Finance Handbook for more details.

  • Ensure you have the following Reimbursement requirements ready:

    • Approved Pre-Disbursement Approval Form (for goods and printing services ≤ PHP 15,000.00)
    • Approved Project Proposal Form (PPF)
    • Accomplished Reimbursement Form
    • Accomplished Documentation Template
      • All receipts, invoices, financial statements
      • Proof of usage, activity, or procurement
      • List of recipients or participants
    • Bank Account Details of Recipient

    View the Finance Handbook for more details.

     

  • NOTE: Teams are highly discouraged from using Cash Advance.

    Ensure you have the following Cash Advance requirements ready:

    • Approved Pre-Disbursement Approval Form (for goods and printing services ≤ PHP 15,000.00)
    • Accomplished Cash Advance Letter
    • Bank Account Details of Recipient

    View the Finance Handbook for more details.

     

  • Ensure you have the following Delayed Bank Transfer requirements ready:

    • Approved Pre-Disbursement Approval Form (for goods and printing services ≤ PHP 15,000.00)
    • Approved Project Proposal Form (PPF)
    • Accomplished Documentation Template
      • All receipts, invoices, financial statements
      • Proof of usage, activity, or procurement
      • List of recipients or participants
    • Bank Account Details of Recipient
    • Additional Requirements for Non-Accredited Suppliers
      • Accomplished ADC Form
      • Scanned government ID
      • Proof of bank ownership

    View the list of Ateneo's Accredited Suppliers.
    View the Finance Handbook for more details.

     

  • Ensure you have the following Inter-Unit Charge requirements ready:

    • Approved Project Proposal Form (PPF)
    • Accomplished Budget Transfer Letter
    • Statement of Account or Memorandum of Agreement (if applicable)
    • Accomplished Documentation Template (if applicable)
      • All receipts, invoices, financial statements
      • Proof of usage, activity, or procurement
      • List of recipients or participants
    • DCB Account Number of Recipient

    View the Finance Handbook for more details.

     

  • Finance Request

  • FOLDER NAME: [DATE IN YYYYMMDD] - [PROJECT NAME] - [TYPE OF REQUEST] - [Short Description]
    Example: 20250629 - SPECTRUM - TYPE 1 - Printing of Materials

    Allow access to all as editors.

     

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  • Receiving Bank Account Details

  • Name of Bank*

  • FINAL REMINDERS

  • For TYPE 1: CASH ON HAND and TYPE 3: CASH ADVANCE requests, you will need to file a TYPE 2: REIMBURSEMENT request after the event.

    Please ensure that your requirements are complete and follow the designated file names and formats. Any deviations will result to delayed processing of requests.

    Please look out for updates regarding your request via email. You will receive emails when:

    • The Finance Department has acknowledged your request
    • The request has been filed to OSA.
    • The request has been approved by CAO.
    • Lastly, you may also check the progress of your request through the FinReq Tracker.

    Should you have any concerns regarding your request, do not hesitate to contact anyone from the Finance Department. Thank you for filling out the FinReq Form!

    💚 FIN DEPT

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