ESSD General Assembly Meeting 2026 - Registration & Proxy Form

1
About You* This field is required.Please fill in the following contact details
First Name
Surname
Please enter your email
2
Will you attend the General Assembly (GA) in Leiden, The Netherlands at 17:30 CEST, 22 October 2026?* This field is required.This meeting is only in person.
Yes, I will attend the GA in person as an ESSD Member
No, but I will give my right to vote to another ESSD Member ('proxy')
No
3
Choose a proxy holder to represent you at the GA* This field is required.Thank you for choosing to appoint someone to vote on your behalf! You can appoint ANY ESSD Member who is attending the AGM. Below, you find a list of ESSD Board members as options, as they will (a) attend the GA and (b) are bound to represent the best interest of the Society. Please note that according to the article 13.1 of ESSD AOAs; "A member can act as a proxy to a maximum of three other members". Please note that, in the case where your selected board member has more than 3 proxies, the ESSD secretariat will nominate another board member to vote on your behalf. (Scroll down for full list)
Please Select
Please Select
Rainer Dziewas - President
Julie Regan - Vice President
Andrea Hofmayer - Treasurer
Ivy Cheng - Secretary
Numan Demir - Board Member
Stephanie Duchac - Board Member
Stephanie Riera - Interim-Board Member
Nathalie Rommel - Board Member
Kelly Weir - Board Member
Renée Speyer - Board Member
Sreemathy Venkatraman - Board Member
Sarah Wallace - Interim-Board Member
OTHER (you will be asked to give the name next)
Scroll down for all options and select OTHER to write in your own proxy. Note that the proxy must be a current ESSD member.
4
Which ESSD Member will hold the official proxy, and vote on your behalf, during the ESSD GA?* This field is required.In the last question, you stated that you wanted to nominate an alternative proxy holder to represent you at the ESSD GA. Please submit the proxy holder details here. This proxy holder will vote on your behalf at the ESSD GA.
Full name of your nominated proxy holder
Email address of your nominated proxy holder
5
Points for the agenda, comments, or questions? (Optional)Please submit here any questions, comments, or additional points that you would like to be considered for the ESSD GA.
6
Terms and Conditions* This field is required.In line with EU Regulation 2016/679, Article 11 and Article 12, Novya provides the data subjects with the following information: The data controller is Novya. The purpose of this processing is to register attendees for the ESSD General Assembly to be held in Leiden, the Netherlands on 22 October 2026. In order to do so, we are collecting and processing administrative data (e.g. contact details) from members, participants and subscribers. The data will be stored for 3 months and will not be passed on to third parties without explicit consent. All data subjects have the right of access, the right to rectify the data and the right to recourse consent of data storage concerning him or her by contacting the person designated as being in charge of the processing operation.This data is being processed and used by Novya. The person designated as being in charge of the processing operation is Elisa Van Ruiten (info@essd.org). Only current members have the right to vote at the General Assembly.If you have any questions/objections regarding the above please email: info@essd.org
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