Vendor Registration Homecoming 2026 1

HOMECOMING 2026:VENDORS POLICIES AND PROCEDURES

Form and fees are due no later than Friday, October 30, 2026 at 3:00 PM. Please initial each section below to indicate that you have read, understand, and agree to comply with the policies and procedures outlined herein.

Vendor Name

Contact Name

Business Name

Street Address

Street Address Line 2

City

State

Zip Code

Phone Number

Format: (000) 000-0000.

Email Address

example@example.com

Description of product/service being

Booth Options

Additional Tables? ($25 / each)

I acknowledge that all fees and payments are final, and no refunds will be issued under any circumstances.

Please note that all vendors must check in by 11:00 a.m. Vendors who have not arrived and checked in by that time will forfeit their reserved space, which may be reassigned as needed. At 11:00 a.m., the vendor and tailgating areas will be closed to vehicle traffic. Equipment and individuals arriving after 11:00 a.m., must enter the area on foot and transport items to their designated vendor space.

Vendors are solely responsible for their property, equipment, products, staff, volunteers, and activities. Paul Quinn College assumes no responsibility or liability for any loss, theft, damage, injury, or accident occurring before, during, or after the event.

Vendor Tent Guidelines: If you plan to set up a tent, you must provide your own unless arrangements have been made in advance to rent a tent from Paul Quinn College. Only open-air shade tents without side panels are permitted. Vendors are responsible for supplying appropriate ground stakes and/or weights to ensure their tents are properly secured throughout the event.

Photography and Videography Notice: By participating in Homecoming activities, vendors acknowledge that photographs and video recordings may be taken during the event and may be used by Paul Quinn College for marketing, promotional, educational, and archival purposes without compensation

Safety, Alcohol, Vendors, Food, Thrid-Party Enterainment, and Liability Guidelines:

Current Paul Quinn College students are prohibited from consuming alcohol on campus under any circumstances and at any time. Students found in violation of this policy may be subject to disciplinary action, up to and including expulsion. Both individuals serving alcohol and those consuming it are responsible for understanding and adhering to these laws.

Please be reminded that serving alcohol to anyone under the age of 21, as well as the possession or consumption of alcohol by individuals under 21, is prohibited by law. All guests are expected to exercise good judgment and engage in responsible behavior while participating in tailgating activities. Individuals who fail to do so may lose vendor/tailgating privileges, be asked to leave campus, and/or face action from law enforcement authorities. Additionally, the sale of food is not permitted.

For the safety and well-being of our campus community andguests, EMTs and security personnel will be present throughout the event. Ifyou require security assistance or medical support, please contact the mainsecurity booth at (214) 379-5599. In the event of an emergency, please call 911immediately.

Alcohol Policy: I acknowledge and understand that Vendors, Greek Organizations and Alumni are prohibited from selling, serving, or distributing any alcoholic beverages on the premises.

Vendors or VIP Organizations: No vendor/organization is permitted to sell PQC paraphernalia without prior approval from the college. (College-endorsed merchandise will be available for purchase at the PQC Retail Tent.)

Release of Liability: By attending this Homecoming event, you acknowledge and accept the inherent risks associated with participation, including the possibility of loss, theft, or damage to personal property. Participants and guests attend at their own risk. To maintain a safe and enjoyable environment for all attendees, Paul Quinn College reserves the right to revoke parking privileges, visitor access, or event participation, and may deny entry to, or remove, any individual who violates event policies, engages in unlawful conduct, displays disruptive behavior, or fails to comply with security procedures. For the safety of all guests, all vehicles, bags, and personal belongings brought onto campus are subject to search. Additionally, metal detectors will be utilized at all Homecoming events. By entering campus and attending Homecoming activities, attendees consent to these security measures. This acknowledgment and agreement apply to the individual signing below as well as all guests accompanying them during the event.

Please provide details about your tailgating plan below, including your usage of tents, inflatables, grills, etc.

Compliance and Enforcement

Individuals and organizations that violate event policies, engage in unlawful activity, display disruptive behavior, or fail to comply with security measures may be denied entry, removed from campus, assessed fines, and/or lose future tailgating privileges. Paul Quinn College reserves the right to revoke parking permits, visitor access, and event participation at its discretion. The College is not responsible for lost, stolen, or damaged property.

Printed First and Last Name

Signature

Date

My Products

Vendor Registration Fee

$150.00

Additional Table Fee

$25.00

Total

Payment Methods

Debit or Credit Card

ACH Bank Transfer

Booth Selection

My Products*

My Products