The BCTLA is looking for a location in the Lower Mainland to host our next Conference. Please review the following information as it sets out the requirements of the host. If your school or Chapter is interested in hosting, please fill out this form. Forms are due by November 30.
If interested, here is the following information that outlines the division of responsibilities:
The BCTLA Executive Committee:
- decides the theme and title of the conference
- runs registration
- books the keynote speaker
- puts out the call for session proposals & schedules workshops
- orders catering
- advertises the conference
- pays for all costs associated with the conference
- provides some release time for teacher volunteers & free registration for host school’s TL
The host is asked to:
- identify a primary contact. This is often the TL at the host school.
- commit to pre-planning meetings leading up to the conference. These are often virtual and kept to a minimum.
- locate and book the conference site
- conference site is needed after school on the Thursday preceding the conference and all day on Friday and potentially Saturday (chapter councillor meeting)
- site needs to have a room large enough to host the keynote speaker (ie, seating for approx. 300)
- site also needs a large space for vendors such as a gym & a space for catering set-up
- connect BCTLA Conference Coordinators with district Indigenous Education representative
- recommend local vendors, off-site sessions, local catering, location for awards and social night, and local hotels
- ensure we have access to items such as:
- classroom keys
- elevator fobs
- tables & chairs
- map of the school
- theatre and gym
- sound system for keynote
- classroom TVs, or screens & projectors
- schedule a site visit for BCTLA conference team
- help with workshop room assignments
- on-site & back-up parking
- wifi (special code for attendees and presenters)
- IT contact
- PA system
- TVs in common areas
- moving carts and dollies
- kitchen (if possible)
If you have any questions about this form or the conference, please email bctla@bctf.ca.