• Winter Wonderland - Artist Submission Form

    This contract applies to the Berea Arts Council’s 2026 Exhibits. Each participating artist may submit up to two (2) original works for consideration. All work is subject to review, and the BAC Gallery reserves the right, at its sole discretion, to decline to display any submitted piece if it does not meet the exhibit’s standards for quality, presentation, safety, available space, or alignment with the theme and curatorial direction of the show.
  • Format: (000) 000-0000.

  • 1. Artist’s Responsibilities- All two-dimensional art must be framed and have a wire ready for hanging. Claw hooks, tabs, etc will no longer be accepted. Three-dimensional wall reliefs must have an appropriate sturdy wire for hanging. All free-standing art must be stable on its base. Artwork must be picked up in allotted time after exhibits.


    Any artwork not picked up by deadline without prior arrangement with BAC will become property of Berea Arts Council and will be dealt with at the discretion of the BAC. This may include being sold or donated.

  • 2. Transportation Responsibilities: Packing and shipping charges, insurance costs, other handling expenses and risk of loss or damage incurred in the delivery of Artworks from the Artist to BAC and their return is the responsibility of the Artist.

    3. Responsibility for Loss or Damage, Insurance Coverage: BAC is responsible for the safekeeping of all Artworks while they are in its custody. The Berea Arts Council is responsible to the extent that our Bailee’s coverage provides. (A printed copy of the policy is available upon request.)

    4. The Artist agrees to give ultimate control over the display or storage of the Artworks to BAC. This means that altering hanging devices if they are not suitable may be altered or denied from the show.

    5. The Artist gives permission to the Berea Arts Council (BAC) to sell works of art or craft covered by this agreement. BAC will offer the artworks for sale at the retail price specified on the contract or inventory sheet. BAC will receive a 40% commission on all items sold in the BAC galleries.

    6. Reproduction: The Artist reserves all rights to the reproduction of the Artworks except as noted in writing to the contrary. BAC may arrange to have the Artworks photographed for educational purposes, publicity or promotion, at its discretion. BAC will provide the Artist’s name and, if appropriate, the copyright, for each piece photographed.

  • Labels 

    Provide formatted label information for each of your artworks, please include your label information  for each accepted artwork in the following box. Please note, you will not be able to make your artwork title bold or italicized. 

    Please note the following guidelines for your labels:

    • the title of the piece should follow book title rules for capitalization (Chicago Style specifically)
    • only the year of production is needed
    • in the materials list only the first word should be capitalized
    • there is a space before and after the lowercase  x  in the measurements and measurements should be in inches.
    • Measurments should be only of the artwork, do not include any matting or frames in your dimensions.
      please use commas in your prices should they need it and do not include any decimal places


    The following is an example label:

    "Name of Your Piece"
    Artist's Name
    Artistic Medium
    12" by 16"
    2026
    $200

  • Photography Release

    During the contract period, the Berea Arts Council (BAC) may arrange for pictures of you and/or your work. Please sign this contract rider, stating that you either agree or do not agree to allow the BAC the free use of those photographs for the purpose of promoting the organization and its programs.

  • *

  • I, the undersigned Artist, state that I understand and agree to all the rules and regulations as outlined in the guidelines for this exhibit.

  • Date*
     - -
    2 digit month, 2 digit day, 4 digit year
  • Should be Empty: