IMPORTANT!!! PLEASE add stratfordinclusivem@gmail.com to your email contacts. Sometimes our new emails end up in junk mail because we use a Gmail address. Or check your junk mail regularly when waiting for acceptance. Seriously, please don't think this won't happen to you. It happens every event even sometimes when people have received emails from us before.
*Note- upon completion of this application, you will be sent a copy of your responses. If you do not receive this email, I didn't get your application. CHECK YOUR JUNK MAIL. If you do not see it, put in another application. It won't let you put in multiple from the same email.
-Acceptance letters will be sent only if you have been accepted with payment due within 48 hours. If payment is not received, we will be moving on to the next person in the same category. WE WILL NO LONGER CHASE FOR PAYMENT. This is extremely time consuming for us. Please pay within 48 hours or make arrangements to pay if you need a little longer.
-Please note that we limit similar categories to prevent overlap. This is a juried event. Acceptance is not guaranteed. If you do not receive an acceptance email, you have been placed on the wait list and we will contact you if a spot in your category opens up.
-This application is for handcrafted vendors, small businesses, charities, junior crafters and information groups. We are not accepting any MLM/direct sales type companies at this event.
Event - Stratford Sparkles Christmas Market
Location - 111 lakeshore dr. Stratford. Tom Patterson Theatre
Date: Saturday November 28th & Sunday November 29th- You must sign up for both days!
Time: Saturday 12-6, Sunday 10-4
Spot Size
***Tables are NOT included unless you purchase one- limited quantities available
***No setting up like a booth- you must fit behind your table
6 foot spot $225 plus HST - 6' x 2.5' can be used for your display, table or otherwise
8 foot spot $300 plus HST - 8' x 2.5' can be used for your display, table or otherwise
Wall spot $10 plus HST
Table $10 plus HST
NO electricity available at this venue.
-We are giving you the option to pay in full now or put down a $100 non refundable deposit and pay the remainder October 1st. If you chose deposit, we will send that invoice now and your remainder invoice for October 1st.
Important- NO trailers. One vehicle at the entrance for load in at a time. Spaces are LIMITED. This was a problem last year- vendors with a big truck and a trailer taking up 3 precious loading spots. If you need a trailer, this event isn't for you.
Setup time: 10:00am Saturday- load in is flat but you may need a trolley- spots by the door are very limited and it might be a bit of a hike- It's a fair hike inside this massive beautiful building. Your items must be left overnight. No loading out and loading back in. Sunday you can get in at 9 am for out 10am open.
Advertising- We will be putting a SUBSTANTIAL budget into paid Facebook and Instagram advertising as well as local radio to ensure this event is busy.
Cancellation- In the event that we have to cancel this event due to another lockdown, bad weather or other unforeseen circumstances, you will be refunded a fair amount- approx 50%. Advertising, insurance and venue rental is paid in advance and is not refundable. NO REFUNDS WILL BE GIVEN due to vendor cancellation after payment has been submitted. No exceptions.
Food Vendors - must provide a copy of their most recent health unit inspection and fill out forms for the health unit. Please don't apply if you don't work from an inspected kitchen. It is very easy to get inspected. Please reach out to the health unit and inquire.
Cosmetics vendors - must all provide proof of insurance and proof of cosmetic notification forms filed. This includes bath bombs, soaps, lip balms, bath salts, roller bottles, anything that goes on the skin, etc. If you don't know what a cosmetic notification form is, this event isn't for you. Please email required documentation to stratfordinclusivem@gmail.com You will not be accepted if you don't send these.
Candle vendors - must provide proof of liability insurance and proper labeling. Please email required documentation to sipandshopstratford@gmail.com You will not be accepted if you don't send these.
-If accepted, you will usually hear from us within a week to 10 days. (This will be longer when new markets have just been announced)
-This application is set to automatically email you a copy of your responses. If you do not receive this, your application didn't go through- apply again.
Thank you for applying!