Ministry Operations & Systems Checkup

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Your Name* This field is required.First and last name

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Email* This field is required.Your report will be sent here, along with occasional operational insights from Haalcon Studios. We never share your information, and you can unsubscribe securely at any time.

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Organization Name* This field is required.This appears on your report

5

Our most important priorities are clear enough that the team knows what deserves attention now and what can wait.* This field is required.

Consistently

Mostly

Sometimes / inconsistently

Rarely / not currently in place

I’m not sure

6

Important initiatives have a clear owner and can continue moving without the founder or senior leader personally keeping every detail on track.* This field is required.

Consistently

Mostly

Sometimes / inconsistently

Rarely / not currently in place

I’m not sure

7

Our leaders spend most of their time on work that truly requires their role rather than coordinating tasks, chasing information, or solving preventable operational problems.* This field is required.

Consistently

Mostly

Sometimes / inconsistently

Rarely / not currently in place

I’m not sure

8

Someone interested in a program can easily understand what happens from registration through participation and follow-up.* This field is required.

Consistently

Mostly

Sometimes / inconsistently

Rarely / not currently in place

I’m not sure

9

Participants can reliably find links, resources, meeting information, content, and access without searching old emails or asking staff.* This field is required.

Consistently

Mostly

Sometimes / inconsistently

Rarely / not currently in place

I’m not sure

10

Recurring programs, cohorts, memberships, or events follow a repeatable process rather than being largely rebuilt each time.* This field is required.

Consistently

Mostly

Sometimes / inconsistently

Rarely / not currently in place

I’m not sure

11

Recurring work has clear ownership, responsibilities, handoffs, and next steps.* This field is required.

Consistently

Mostly

Sometimes / inconsistently

Rarely / not currently in place

I’m not sure

12

We can quickly tell where major projects or initiatives stand without asking several people for updates.* This field is required.

Consistently

Mostly

Sometimes / inconsistently

Rarely / not currently in place

I’m not sure

13

Decisions and planning conversations reliably turn into assigned actions, deadlines, and follow-through.* This field is required.

Consistently

Mostly

Sometimes / inconsistently

Rarely / not currently in place

I’m not sure

14

Our website, email, registration pages, programs, and other touchpoints communicate consistently and make the next step clear.* This field is required.

Consistently

Mostly

Sometimes / inconsistently

Rarely / not currently in place

I’m not sure

15

We communicate based on people’s interests or stage of engagement rather than sending essentially the same information to everyone.* This field is required.

Consistently

Mostly

Sometimes / inconsistently

Rarely / not currently in place

I’m not sure

16

Important information has a predictable home rather than living primarily in old emails, scattered documents, or staff inboxes.* This field is required.

Consistently

Mostly

Sometimes / inconsistently

Rarely / not currently in place

I’m not sure

17

Each major platform has a clear purpose and we understand how it fits into the rest of our technology.* This field is required.

Consistently

Mostly

Sometimes / inconsistently

Rarely / not currently in place

I’m not sure

18

Information moves between systems without repeated copying, re-entry, spreadsheet exports, or duplicate records.* This field is required.

Consistently

Mostly

Sometimes / inconsistently

Rarely / not currently in place

I’m not sure

19

Our automations, integrations, accounts, and critical technology are understood well enough to troubleshoot or change safely.* This field is required.

Consistently

Mostly

Sometimes / inconsistently

Rarely / not currently in place

I’m not sure

20

Critical recurring processes are documented well enough that another capable person could follow them.* This field is required.

Consistently

Mostly

Sometimes / inconsistently

Rarely / not currently in place

I’m not sure

21

More than one person can access and understand the accounts, systems, files, and information needed to keep work running.* This field is required.

Consistently

Mostly

Sometimes / inconsistently

Rarely / not currently in place

I’m not sure

22

We understand how important systems and processes depend on one another and what could be affected if one changes or stops working.* This field is required.

Consistently

Mostly

Sometimes / inconsistently

Rarely / not currently in place

I’m not sure

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Leadership & Capacity

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Programs & Participant Experience Score

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Operations & Execution Score

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Communications & Audience Experience Score

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Systems, Technology & Automation Score

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Knowledge & Operational Continuity Score

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Total Raw Score

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Leadership Unknown Count

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Programs Unknown Count

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Operations Unknown Count

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Communications Unknown Count

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Systems Unknown Count

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Knowledge Unknown Count

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Total Unknown Count

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Overall Ministry Snapshot Result

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Overall Ministry Snapshot Result Summary

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Leadership & Capacity Result

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Leadership & Capacity Result Suggest

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Leadership & Capacity Result Start Here

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Programs & Participant Experience Result

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Programs & Participant Experience Result Suggest

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Programs & Participant Experience Result Start Here

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Operations & Execution Result

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Operations & Execution Result Suggest

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Operations & Execution Result Start Here

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Communications & Audience Experience

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Communications & Audience Experience Suggest

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Communications & Audience Experience Start Here

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Systems, Technology & Automation Result

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Systems, Technology & Automation Result Suggests

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Systems, Technology & Automation Result Start Here

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Knowledge & Operational Continuity

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Knowledge & Operational Continuity Suggests

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Knowledge & Operational Continuity Start Here

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Leadership Q1 Unknown

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Leadership Q2 Unknown

60

Leadership Q3 Unknown

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Programs Q1Unknown

62

Programs Q2 Unknown

63

Programs Q3 Unknown

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Operations Q1 Unknown

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Operations Q2 Unknown

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Operations Q3 Unknown

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Communications Q1 Unknown

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Communications Q2 Unknown

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Communications Q3 Unknown

70

Systems Q1 Unknown

71

Systems Q2 Unknown

72

Systems Q3 Unknown

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Knowledge Q1 Unknown

74

Knowledge Q2 Unknown

75

Knowledge Q3 Unknown