The 419 Vendor Vault Vendor Application

EMAIL:  thevendorvault419@gmail.com                        PHONE: 419-367-0941

 

2026 PAYMENT POLICY DEADLINES:

SHOWCASE DATES                   DUE DATES

NOVEMBER 15TH                      DUE NOVEMBER 1, 2026

NOVEMBER 29TH                     DUE NOVEMBER 15, 2026

DECEMBER 13TH                      DUE DECEMBER 1, 2026

DECEMBER 27TH                      DUE DECEMBER 15, 2026

 

2027 PAYMENT POLICY

Beginning January 2027, showcases are held the 1st and 3rd Sunday of each month. All vendor payments are due by the 15th of the
previous month. For example, January 3 and January 17, 2027 showcase fees are due by December 15, 2026

   IMPORTANT VENDOR REQUIREMENTS
• Application approval: Your vendor application must be approved by the organizer before payment will be accepted. Application submission does
not guarantee a space.
• Vendor category limit: No more than three vendors will be approved to sell the same products or services. Product categories and
approvals are determined by the organizer.
• Setup: Vendor setup is from 9:00 AM to 10:45 AM. All vendors must be completely set up and ready to sell by 10:45 AM.
• Breakdown / storage: All merchandise, displays, supplies, and personal belongings must be broken down and removed after each
showcase. No storage of items is permitted at Aria Banquet Hall.
• Space and equipment: Only the table and two chairs specified in the approved package are included. Additional electrical outlets incur
the stated fee.
• Payment: Approved vendors must submit payment by the applicable deadline to secure their showcase space. Payment instructions
will be provided following approval.
• Vendor responsibility: Vendors are responsible for their own merchandise, setup, staffing, sales transactions, and any licenses or
permits required for their products or services. Food trucks must meet applicable food-service requirements.

 VENDOR ACKNOWLEDGMENT
By signing, I certify that the information in this application is accurate. I understand that approval is required before payment is accepted;
space and product-category availability are limited; all payments are subject to the published deadlines; setup must be completed by
10:45 AM; and all merchandise and displays must be removed after each showcase.

 

 

 

Vendor Cancellation, Refund & Credit Policy

All vendor payments are non-refundable unless The Vendor Vault 419 cancels the scheduled showcase.

Vendor-Initiated Cancellations

14 or more calendar days before the showcase: Vendor receives a 100% credit toward a future showcase.
7–13 calendar days before the showcase: Vendor receives a 50% credit toward a future showcase.
Less than 7 calendar days before the showcase: No refund or credit will be issued.
Failure to attend (No-Show): All payments are forfeited.
All credits must be used within 60 days of the originally scheduled showcase and are subject to space availability and organizer approval. Credits have no cash value and are non-transferable.

Both-Sunday Package Cancellations

If a vendor attends the first showcase but cancels the second, the attended showcase will be charged at the standard one-Sunday rate. Any remaining balance eligible for credit will be calculated according to the cancellation timeframe above. No cash refunds will be issued.

Electrical Outlet Fees

Electrical outlet fees are subject to the same cancellation and credit terms as vendor space reservations.

Late Arrival & Setup Requirements

Vendor setup begins at 9:00 AM. All vendors must be fully set up and ready for business by 10:45 AM. Vendors who fail to meet this requirement may lose their reserved space without a refund or credit.

Organizer-Initiated Cancellations

If The 419 Vendor Vault cancels a showcase, vendors will have the option of receiving a full refund of the amount paid for the canceled showcase or applying the full amount toward a future showcase.