Autumn Ramble Vendor Registration Form

VENDOR FEE & REGISTRATION ACKNOWLEDGMENT Vendor Space Fee: $30 per vendor space. The vendor space fee is a flat $30 for all space sizes. You will be redirected after submitting this form to the payment page. Vendors will not be charged an additional space fee based solely on the size of their setup. Any separate fees or requirements, if applicable, must be communicated by event organizers in advance. 1. Vendor Fee Acknowledgment. I understand that the vendor space fee is $30 regardless of space size. 2. Registration Acknowledgment. I understand that submitting this form does not automatically guarantee acceptance as a vendor. My participation is subject to organizer approval, available space, and event requirement. 3. An e-mail will be sent to the e-mail you provided on this form with instructions on how to make payment once your registration is accepted. Participants are responsible for completing the required registration and paying the entry fee before participating in the car show.

VENDOR PARTICIPATION AGREEMENT & EVENT RULES By registering for Autumn Ramble, I agree to comply with the following rules and requirements: 1. Registration and Approval. All vendors must submit the required registration information and receive confirmation of acceptance from event organizers. Organizers reserve the right to approve or decline applications based on available space, event planning needs, product suitability, safety, and compliance with event requirements. 2. Vendor Space Fee. The vendor space fee is $30 for all space sizes. Vendors are responsible for paying the fee according to the payment instructions and deadline provided by event organizers. Registration is not considered complete until any required payment and approval conditions have been satisfied. You will be redirected after submitting this form to the payment page. 3. Setup and Breakdown. Vendors must follow the setup, arrival, and breakdown times provided by event organizers. Vendors are responsible for bringing their own tables, chairs, tents, displays, merchandise, supplies, and other equipment unless otherwise agreed upon in writing. Vendor displays must remain within the assigned area and must not block walkways, emergency exits, neighboring vendors, vehicle access, or other designated event spaces. Vendors may not begin packing up or leave before the authorized breakdown time without organizer approval, except when necessary for an emergency or immediate safety concern. 4. Tents, Displays, and Equipment. Vendors are responsible for properly securing their tents, canopies, tables, displays, merchandise, and equipment. Tent weights and other appropriate anchoring methods must be used when needed to prevent equipment from tipping, shifting, or becoming airborne. Stakes, tie-downs, electrical connections, generators, or other equipment that could affect the venue or create a safety concern require organizer approval where applicable. Vendors must immediately address any unsafe display or equipment condition. 5. Products and Merchandise. Vendors may sell or display only the products described in their registration or otherwise approved by event organizers. Vendors must accurately represent their products and must not sell counterfeit, stolen, illegal, prohibited, or unsafe merchandise. The sale or distribution of restricted products is prohibited unless expressly authorized by event organizers and permitted by applicable law. Vendors may not transfer, share, or sublease their assigned space to another business or individual without prior organizer approval. 6. Permits, Licenses, Taxes, and Legal Compliance. Each vendor is responsible for obtaining and maintaining any business licenses, permits, tax registrations, insurance, certifications, or other authorizations required for the vendor’s business and products. Vendors selling food, beverages, cosmetics, agricultural products, or other regulated goods must comply with all applicable laws and safety requirements. Event approval does not replace any required government permit, inspection, or license. 7. Electricity, Fire Safety, and Hazardous Materials. Vendors must obtain approval before using event electricity, generators, extension cords, cooking equipment, open flames, or other equipment that may present a safety concern. All equipment must be used safely and in accordance with applicable requirements. Vendors may not bring hazardous materials, improperly stored fuels, or other dangerous items onto the event property. 8. Vendor Conduct and Good Sportsmanship. All vendors must treat event organizers, volunteers, fellow vendors, customers, attendees, and members of the public with courtesy and respect. Harassment, threats, discriminatory behavior, aggressive sales tactics, disruptive conduct, or interference with another vendor’s business will not be tolerated. Vendors must follow reasonable instructions from event organizers and cooperate with requests relating to safety, event operations, and orderly participation. 9. Cleanliness and Waste Disposal. Vendors are responsible for keeping their spaces clean and orderly throughout the event. All trash, packaging, and business-related waste must be disposed of properly. Vendors must leave their assigned areas in reasonably clean condition and must not dump liquids, oils, chemicals, or other materials onto the ground or into drains. 10. Sales, Customer Transactions, and Business Responsibility. Each vendor is independently responsible for their merchandise, pricing, sales, customer service, payment processing, refunds, warranties, taxes, and compliance with applicable consumer protection laws. Autumn Ramble and its organizers do not guarantee customer traffic, sales, profits, or any particular financial outcome. 11. Security and Personal Property. Vendors are responsible for supervising and safeguarding their merchandise, cash, equipment, displays, vehicles, and personal belongings. Vendors should not leave valuable items unattended. Event organizers do not guarantee the security of vendor spaces or property. 12. Weather and Unforeseen Circumstances. Vendors understand that outdoor events may be affected by rain, wind, extreme temperatures, storms, or other conditions beyond the organizers’ control. Vendors are responsible for securing their equipment and merchandise and following instructions issued for weather or other safety concerns. Event organizers may delay, modify, relocate, suspend, or cancel event activities when reasonably necessary for safety or operational reasons. Any fee refund, credit, or other payment arrangement following cancellation or significant event changes will be handled according to the event’s announced policy and applicable law. 13. Photography and Promotional Use. I understand that photographs or videos may be taken during Autumn Ramble. I grant permission for photographs or video of me, my booth, and my displayed products, captured in connection with the event, to be used for event-related publicity, promotional materials, websites, and social media without compensation. This permission does not authorize misleading or defamatory use of my image or business. 14. Enforcement and Removal. Event organizers reserve the right to interpret and enforce these rules and to require a vendor to correct a violation, adjust a display, stop an unsafe activity, or leave the event when reasonably necessary because of safety concerns, serious misconduct, noncompliance, or disruption of event operations. Any removal, fee retention, or refund determination will be handled in accordance with applicable law and the event’s announced policies. ASSUMPTION OF RISK & LIABILITY WAIVER PLEASE READ CAREFULLY BEFORE SIGNING. 1. Acknowledgment and Assumption of Risk. I understand that participating in Autumn Ramble and setting up or operating a vendor booth involves certain risks. These may include, but are not limited to, slips and falls, uneven ground, weather conditions, wind, falling or shifting equipment, electrical hazards, fire, theft, damage to merchandise, interactions with attendees, and injury to myself or others. I voluntarily choose to participate in the event and assume the ordinary and reasonably foreseeable risks associated with my participation, including risks relating to my booth, displays, equipment, merchandise, and activities, to the extent permitted by applicable law. 2. Release of Liability and Claims. I release and discharge Autumn Ramble, its event organizers, sponsors, volunteers, staff, agents, representatives, and the owners and operators of the event venue (collectively, the “Released Parties”) from claims, demands, causes of action, damages, losses, costs, and expenses arising out of or relating to my participation in, attendance at, or setup for the event, including claims for personal injury, property damage, theft, or loss arising from ordinary negligence where such a release is legally enforceable. I agree not to bring or pursue a claim or lawsuit against a Released Party for matters covered by this waiver. 3. Vendor Property, Merchandise, and Equipment. I understand that I am responsible for my booth, merchandise, money, equipment, supplies, display materials, personal belongings, and any vehicle or trailer I bring to the event. I release the Released Parties from claims relating to loss of, theft of, or damage to my merchandise, equipment, personal belongings, or other property in connection with the event, including claims based on ordinary negligence where legally permitted. I understand that event organizers do not guarantee the security of my property and do not provide insurance coverage for my merchandise, equipment, or belongings. I am responsible for obtaining any insurance coverage I consider appropriate. 4. Responsibility for My Booth and Conduct. I am responsible for setting up, securing, maintaining, and dismantling my booth and equipment safely. I am also responsible, to the extent provided by applicable law, for injury or property damage caused by my negligence, unsafe equipment, improper setup, or violation of event rules. I agree to take reasonable precautions to protect attendees, neighboring vendors, event staff, and the public from hazards associated with my booth and business activities. 5. Indemnification for My Actions. To the extent permitted by applicable law, I agree to be responsible for and to indemnify and hold harmless the Released Parties from third-party claims, losses, damages, and reasonable expenses arising from my negligent, reckless, or intentional acts or omissions, my violation of applicable laws, or my material violation of this agreement. 6. Medical Emergencies. I understand that event organizers and volunteers may not have medical professionals or medical services available on site. If an emergency occurs, I authorize event personnel to contact emergency services when reasonably necessary. I remain responsible for my own medical expenses except where responsibility is imposed by applicable law. 7. Understanding and Voluntary Agreement. I confirm that I have read this agreement, understand its general purpose, and have had the opportunity to ask questions or seek independent legal advice before signing. I understand that this agreement includes an assumption of risk and release of certain legal claims and may limit my legal rights to the extent permitted by law. I am signing voluntarily and agree to comply with its terms. ACKNOWLEDGMENT & SIGNATURE By signing below, I acknowledge and agree that I have provided accurate information on this registration form. I understand that all vendor spaces cost $30 regardless of size. I have read and agree to the Vendor Participation Agreement and Event Rules. I have read and understand the Assumption of Risk & Liability Waiver. I understand that I am responsible for my booth, merchandise, equipment, permits, licenses, and applicable legal requirements. I agree to act professionally, treat others respectfully, follow event safety instructions, and comply with event rules. I understand that my registration is subject to organizer approval and available space. I understand that this agreement does not waive rights or liabilities that cannot legally be waived.