NEW PLAYER SIGN-IN, WAIVER & MEDICAL DECLARATION FORM

Please declare any pre-existing medical conditions, allergies, or injuries that may impact your safety or court participation.

If asthma or another severe respiratory condition is indicated, you must provide an up-to-date Asthma Management Plan to Coastal Dinks Pickleball.

If a severe allergy is indicated, you must provide an up-to-date Anaphylaxis Action Plan and carry any required auto-injectors (e.g., EpiPen).

Note: Players returning from a significant injury, such as a severe sprain or suspected concussion, must obtain and provide formal medical clearance from a physician or physiotherapist prior to resuming participation.

Communicable Illness Acknowledgment: I agree not to attend any sessions if I am exhibiting symptoms of an infectious illness or communicable disease.

Ongoing Duty of Medical Disclosure: I agree that this is an ongoing declaration. If my medical status changes, or I sustain a new injury outside of pickleball that may affect my safety on the court, I accept full responsibility for notifying Coastal Dinks Pickleball before participating in future sessions.
Medical "No Advice" Disclaimer: I acknowledge that Coastal Dinks Pickleball staff are not medical professionals. I am solely responsible for determining my physical fitness to participate and should seek professional medical advice if I am unsure.

Pregnancy Risk: If I have indicated that I am pregnant, I acknowledge that participating in a sport with a high risk of collisions, sudden directional shifts, and falls poses severe risks to my pregnancy. I confirm I have sought specific medical clearance to play and voluntarily assume all associated risks.

Governing Body Rules & Coaching Standards: I agree to adhere to the official rules of play, safety guidelines, and participant codes of conduct established by Pickleball Australia and the Pickleball Association of Queensland (PAQ). I acknowledge that all coaching, drills, and match play are conducted in alignment with United Pickleball Coaching and Certification (UPCC) instructional methodologies and safety standards. I agree to abide by any rules, directions, or instructions given to me by Coastal Dinks Pickleball coaches and staff during the course of the Activities. Coastal Dinks Pickleball reserves the right to immediately remove any participant who fails to follow staff directions.
Facility Compliance (Indoor & Outdoor): I agree to comply with all safety, entry, evacuation, and conditions of entry policies mandated by the administration and facility staff of any hired venue. I understand that this includes adherence to specific indoor and outdoor environmental procedures, such as moving to designated shelters during severe weather or adhering to hydration guidelines.
Skill Grading & Right of Admission: I agree that Coastal Dinks Pickleball reserves the right of admission and may refuse entry to any participant. To mitigate injury risks from skill mismatches, Coastal Dinks Pickleball retains the authority to group players by approximate skill level or DUPR rating and modify match play structures as necessary.
Footwear & Attire: I agree to wear enclosed, non-marking athletic shoes at all times to prevent slip hazards and protect indoor facility court surfaces.
Active Hazard Etiquette: I will immediately call "Ball on Court" to halt play if a stray ball enters any active court area. I understand I must avoid tracking backward for lobs to prevent trips, backward falls, and sudden concussions.
Grip Management: I agree to utilize a personal towel during hydration breaks to dry my hands and grips, preventing sweaty paddles from slipping and becoming dangerous flying projectiles.

Heat, Hydration & Self-Monitoring: Operating in Queensland involves exposure to high heat and humidity, both outdoors and within indoor facilities. I agree to bring adequate water, actively manage my own hydration, and strictly self-monitor for signs of heat exhaustion, dizziness, or fatigue.
Equipment Handling & Personal Paddle Standards: I will inspect borrowed equipment (e.g., Six Zero paddles) before use. I agree that I am financially responsible for the replacement cost of any borrowed equipment damaged due to my negligence, frustration, or intentional misuse. If using my own personal equipment, I confirm my paddle is free from dangerous structural defects (e.g., severe delamination, exposed cores, or sharp edge guards).
Damage to Facility Property: I agree to be held financially responsible for the repair or replacement costs of any facility property or infrastructure (e.g., walls, court surfaces, nets, fixtures) damaged as a direct result of my negligent, reckless, or intentional actions.
Safe Play & Anti-Bullying: I agree to abide by a safe, respectful, and sportsmanlike standard of play in accordance with Sport Integrity Australia frameworks. I understand that reckless ball-striking (such as aggressive "body bagging" against novice players), verbal abuse, harassment, intimidation, or intoxicated/disorderly conduct is strictly prohibited. Coastal Dinks Pickleball reserves the right to issue warnings, instantly remove participants, or permanently ban individuals breaching these safety standards without refund.

Alcohol and Drugs: Alcohol and illegal drugs are strictly prohibited on the courts. Coastal Dinks Pickleball reserves the right to immediately deny entry or remove any individual suspected of being under the influence. I warrant that I have not consumed any alcohol, illicit substance, or prescription/non-prescription medication that may impair my physical capacity, judgment, motor skills, or alertness before or during any session.
Cancellation & Refund Policy: I acknowledge the 24-hour cancellation policy. If I cancel my spot via the club’s designated online booking platform at least 24 hours prior to the session start time, a credit will automatically be applied to my account that I can reuse at any time. Session fees are non-refundable for late cancellations or player no-shows. Due to non-recoverable merchant processing fees, any cash or bank refunds issued are subject to the deduction of transaction surcharges, and Coastal Dinks Pickleball strongly encourages utilizing online platform credits for all cancellations. In the event of extreme weather or sudden facility closures, Coastal Dinks Pickleball will automatically issue a booking credit or provide alternative arrangements.

Youth Players & Strict No Non-Playing Minors Policy: Participants under 18 years of age are permitted to participate in designated coaching and court sessions only when formally registered and accompanied by a signed parent/guardian waiver. However, due to court congestion, flying balls, and venue safety standards, non-playing children and minors are strictly prohibited from attending as spectators, waiting on court fringes, or sitting on the sidelines. Participants must not bring non-playing children to the facility during sessions.

No Commercial Solicitation: I agree that Coastal Dinks Pickleball sessions are strictly for recreational play and coaching. I will not engage in unauthorized commercial solicitation, marketing, or the promotion of competing pickleball coaching services, events, or products during these sessions.
Mandatory Warm-Up & Late Arrivals: I acknowledge that participating in the structured dynamic warm-up is critical for injury prevention. If I arrive late and miss the coach-led warm-up, I assume all increased risks of muscle strain or injury and accept full responsibility for warming myself up safely before entering the court.

Tactile Coaching Consent: I understand that pickleball instruction may involve physical, tactile corrections by the coach to adjust my grip, stance, or swing mechanics. I consent to appropriate physical guidance during instructional drills.
Participant Photography: To respect the privacy of all players, recording or photographing others during play without their explicit permission is prohibited. 

Food & Beverage Policy: To protect all indoor and outdoor court surfaces and prevent sticky slip hazards, I agree that only water is permitted within the active court areas. No food, sports drinks, or other beverages are allowed inside the court boundaries.
Immediate Incident Reporting: I agree to immediately report any physical injury, medical event, or identified court hazard to Coastal Dinks Pickleball staff prior to leaving the venue. I understand that failure to promptly report an incident restricts Coastal Dinks Pickleball's ability to log the event for facility management and insurance purposes.
Music & Dynamic Environment: I understand that background music may be played during sessions. I agree to remain visually vigilant and project my voice loudly and clearly when making safety calls (such as "Ball on Court") to ensure I am heard by other players and coaches over the audio.
Right to Withdraw: I acknowledge that I am participating voluntarily. I retain the absolute right to withdraw from any drill, match, or session at any time if I feel unsafe, unwell, fatigued, or experience pain. It is my sole responsibility to remove myself from play and notify Coastal Dinks Pickleball immediately.

Assumption of Risk: I acknowledge that pickleball is a vigorous physical sport involving rapid directional shifts, paddle contact, and moving objects. I recognise the inherent risks, including slips, trips, falls, collisions with fixed structures, opponents, or doubles partners, eye or facial strikes, sprains, physical exertion to which I may not be accustomed, muscle strains, bone fractures, cardiac events, sudden concussions, repetitive strain or overuse injuries resulting from instructional drills, heat-related illnesses (including heat exhaustion or heat stroke), the unpredictable actions, negligence, or misconduct of other participants, and the aggravation, acceleration, or recurrence of any pre-existing disease or medical condition. I acknowledge Coastal Dinks Pickleball is not liable for the actions of other participants in the group activity. I acknowledge that participation in pickleball involves obvious risks and inherent risks (being risks of something occurring that cannot be avoided by the exercise of reasonable care and skill) as defined under Sections 13 and 16 of the Civil Liability Act 2003 (Qld). I voluntarily assume and accept all obvious, inherent, known, and unknown risks associated with the Activities, and I acknowledge that Coastal Dinks Pickleball has no proactive duty to warn me of obvious risks. I acknowledge that playing surfaces, lighting, ambient court temperatures, and environmental conditions may change without warning, and I accept the risks associated with these dynamic conditions. Participation in 'Activities' includes all sessions, drills, coaching, match play, and all ancillary activities, including coach briefings, inductions, moving between courts, entering and exiting facility grounds, and equipment handling before, during, and after play.

Release of Liability: To the maximum extent permitted by Australian Consumer Law, Queensland legislation, and all other relevant laws applying to sports coaching and recreational activities, I release Coastal Dinks Pickleball (ABN: 47854183236), its Trustee, directors, coaches, contractors, facility hosts (including but not limited to Queensland Department of Education / Nirimba State School, Meridan Community Centre, Baringa Sports Complex, Baringa State School and any other hired venues), and representatives from any claims, liabilities, or expenses arising from physical injury, mental injury, illness, property damage, or equipment-related claims resulting from my attendance, participation, or the professional instruction provided. I agree that the statutory guarantees under the Australian Consumer Law (ACL) regarding the supply of recreational services do not apply to me. I waive my right to sue Coastal Dinks Pickleball for failure to perform services with due care and skill, provided this exclusion does not apply to reckless conduct by Coastal Dinks Pickleball. Where Coastal Dinks Pickleball enters into this agreement via a corporate trustee, its liability is limited to the extent it is entitled to be indemnified out of the assets of the underlying trust. I expressly agree that the exclusion and release of liability extends to any:

(a) death;

(b) physical or mental injury (including the aggravation, acceleration, or recurrence of such an injury or pre-existing medical condition);

(c) the contraction, aggravation, or acceleration of a disease; and

(d) the coming into existence, aggravation, or recurrence of any other condition, circumstance, occurrence, activity, form of behaviour, course of conduct, or state of affairs that is or may be harmful or disadvantageous to me.

I unconditionally release, waive, discharge, and agree not to sue Coastal Dinks Pickleball, its officers, employees, coaches, agents, and facility hosts from any liability, claims, or demands arising out of personal injury, illness, death, or property damage, whether caused by the negligence, breach of contract, breach of statutory duty, or ordinary default of Coastal Dinks Pickleball, to the fullest extent permitted by law.

Indemnification: I agree to indemnify and hold harmless Coastal Dinks Pickleball and its representatives from any claims, lawsuits, or legal expenses arising directly from my participation. This includes indemnifying the provider against any claims brought by myself, my dependents, or my estate for personal injury, as well as any third-party claims arising from my own reckless actions, negligence, or intentional misconduct on the court.

Non-Playing Minors & Breach of Supervision Liability: I acknowledge that Coastal Dinks Pickleball operates an active sports environment and strictly prohibits non-playing minors from attending or remaining on the sidelines or court surrounds. Coastal Dinks Pickleball and its facility hosts accept no liability, duty of care, or supervision responsibility for any non-playing minor brought onto facility premises in breach of this policy. If I bring a non-playing minor to the facility, I assume sole and total responsibility for their safety and agree to indemnify and hold harmless Coastal Dinks Pickleball from any resulting injuries, incidents, or claims.

Loss of Personal Property: I acknowledge that Coastal Dinks Pickleball and its facility hosts are not liable for the loss, theft, or damage of personal property brought to the venue. I assume all responsibility for securing my personal belongings.

Third-Party Equipment Defect: I acknowledge that Coastal Dinks Pickleball is not the manufacturer of the supplied pickleball equipment. I release Coastal Dinks Pickleball from any strict product liability or claims arising from injuries caused by latent manufacturing defects or the sudden structural failure of third-party equipment.

Emergency Medical Treatment: If I require urgent care, I authorise Coastal Dinks Pickleball staff to coordinate necessary first aid or emergency medical services (including ambulance dispatch) at my sole expense. I acknowledge that any first aid administered by Coastal Dinks Pickleball staff is provided in good faith. I release Coastal Dinks Pickleball from liability for any outcomes resulting from emergency first aid or CPR administered prior to the arrival of professional medical services. I consent to any emergency evacuation, transport, first aid, or medical treatment deemed necessary by Coastal Dinks Pickleball staff, facility hosts, or emergency personnel at my sole expense.

Continuing Effect of Waiver: I agree that this Assumption of Risk and Release of Liability shall continuously apply to all future Coastal Dinks Pickleball coaching sessions, drills, and social match play I attend, without the need for me to execute a new agreement for each session. This agreement remains in full force and effect until explicitly revoked by me in writing.

Dispute Resolution & Governing Law: This agreement shall be governed by the laws of Queensland, Australia. In the event of a dispute, claim, or controversy arising out of or relating to this agreement or my participation, I agree to first attempt to resolve the matter in good faith through mandatory mediation in Queensland before commencing any formal court proceedings. If any provision of this waiver is found to be unenforceable, that provision shall be severed, and the remainder of the waiver will continue in full force and effect.
Binding Effect on Heirs & Estate: I agree that this Assumption of Risk, Release of Liability, and Indemnification agreement shall be fully binding upon my heirs, spouse, executors, administrators, dependents, assigns, and legal representatives.

Parent/Guardian Consent & Indemnity (For Participants Under 18): Where I am signing this agreement on behalf of a minor (the 'Child'), I confirm I am the parent or legal guardian of the Child and have the authority to enter into this agreement. I consent to the Child’s participation and agree to the Medical Declarations on their behalf. I acknowledge the inherent risks of pickleball and voluntarily accept those risks on behalf of the Child. Furthermore, to the maximum extent permitted by law, I agree to indemnify and hold harmless Coastal Dinks Pickleball against any claims, lawsuits, damages, or expenses brought by or on behalf of the Child arising from their participation in the activities.

Data Privacy Notice: Personal and medical information collected on this form is handled securely in accordance with Australian privacy principles solely for health screening, insurance verification, and emergency contact purposes.
Entire Agreement: This document constitutes the entire agreement between myself and Coastal Dinks Pickleball regarding the assumption of risk, release of liability, and venue policies. It supersedes any prior written or verbal agreements, assurances, or representations made by Coastal Dinks Pickleball or its representatives.

Coastal Dinks Pickleball occasionally photographs or films sessions for training analysis, marketing, social media, and website promotion. (No personal details will ever be published, and you can withdraw consent in writing at any time).