Black Friday at the Story Loft — Vendor Application
Apply to be a vendor for KC Book Beat’s holiday shopping event—complete your business details and review the Vendor Terms & Conditions.
Event Information
Vendor/Business Name
*
Primary Contact Name
*
First Name
Last Name
Email Address
*
example@example.com
Phone Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
City
*
State
*
Website
Social Media Links or Handles
Vendor Category
*
Author
Bookseller
Artist
Maker
Bookish Merchandise
Food/Beverage
Small Business
Other
Brief Business/Vendor Description
*
What products or services will you sell?
*
Approximate Booth/Space Needs (e.g., table size, display requirements)
Will you need electricity at your booth?
*
Yes
No
Will you be offering a Black Friday special, discount, bundle, or limited-time item?
*
Yes
No
Not sure yet
If yes, please briefly describe your planned Black Friday special.
Anything KC Book Beat should know about your setup, accessibility needs, or other considerations?
Vendor Terms & Conditions
Vendor Terms & Conditions
Submission of this application does not guarantee acceptance. Participation is confirmed only after written acceptance by KC Book Beat and any required payment.
KC Book Beat may curate vendors to create a balanced event and may decline applications at its discretion, subject to applicable law.
Vendor fees are nonrefundable because KC Book Beat incurs planning, administrative, promotional, venue, staffing, and other overhead costs before the event.
If an accepted vendor cannot attend and provides the required written notice by emailing info@kcbookbeat.com, the amount paid will be issued as credit toward another KC Book Beat event rather than refunded. Event credit is non-cash, may be used only for a future KC Book Beat event with available space and approval, and the vendor must pay any difference if the future event costs more. If the future event costs less, any unused credit balance remains available for another eligible KC Book Beat event.
No-shows or vendors who fail to provide required written notice may forfeit eligibility for event credit.
If KC Book Beat cancels the event, payments will be credited toward another KC Book Beat event rather than refunded.
If KC Book Beat reschedules the event or makes a material change to the date, venue, city, indoor/outdoor format, assigned space size, event hours, or major event features, affected vendors may apply the amount paid as credit toward another KC Book Beat event. Routine layout adjustments, booth assignments, traffic flow changes, vendor placement, or other operational changes do not constitute a material event change.
KC Book Beat does not guarantee attendance, customer traffic, purchases, sales, leads, profit, exposure, recovery of vendor fees, or recovery of any other vendor expenses. Vendor participation is a business decision made at the vendor’s own risk. Low attendance, poor sales, weather-related turnout, or other disappointing results are not grounds for a refund or additional credit.
Any cancellation, withdrawal, or other notice that affects a vendor’s participation must be sent in writing by emailing info@kcbookbeat.com to the official KC Book Beat email address identified in event communications. Notifications sent only to individual KC Book Beat board members, staff members, volunteers, organizers, or other representatives by personal email, text message, social media message, comment, or other individual channel do not satisfy this notice requirement. Vendors are responsible for monitoring the email address they provide on the application for event updates.
Vendors must follow KC Book Beat setup, teardown, booth placement, safety, accessibility, fire-code, and venue instructions. Vendors may display and sell only lawful products and services consistent with the application and event. Vendors are responsible for keeping their assigned area safe, clean, and within the space authorized by KC Book Beat. Vendors may not block aisles, exits, doors, accessibility routes, neighboring vendors, or emergency access.
Vendors are responsible for their own merchandise, equipment, displays, money, payment processing, permits, licenses, insurance, taxes, and compliance with applicable laws and regulations. KC Book Beat and the venue are not responsible for theft, loss, weather damage, breakage, personal property damage, or other losses involving vendor property except where liability cannot legally be waived. Vendors are responsible for damage they cause to the venue, property, fixtures, or another participant’s property.
Vendors must behave professionally and respectfully toward attendees, other vendors, KC Book Beat personnel, volunteers, and venue staff. Harassment, threats, discrimination, unsafe behavior, substantial disruption, or failure to follow event or venue instructions may result in removal without refund. Vendors may not misrepresent their relationship with KC Book Beat or imply sponsorship, endorsement, or partnership beyond their participation in the event.
KC Book Beat may make reasonable operational changes as needed for safety, attendance, venue requirements, weather, emergencies, or event management. In an emergency, KC Book Beat may delay, shorten, relocate within the same general area, modify, reschedule, or cancel the event. Any rights that cannot legally be waived remain unaffected.
Submit Application
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