• 2027 LYO Assembly Registration

    2027 LYO Assembly Registration

  • Lights, Camera… LYO: Celebrating One Another

    1 Thessalonians 5:11— Therefore encourage one another and build up each other, as indeed you are doing.

    We have all seen an award show, where the celebrities put on their best outfits and say the things they think their fans want to hear, as the church we are called to celebrate one another authentically, even when the cameras aren't rolling. Join the LYO board for skits, board talks, small groups, and activities centered around: authenticity, humility, confidence, and unity.

    Notes for adults bringing youth: all adults in attendance MUST have either a Safe Gathering Certification or provide proof of other background check and training approved by the church. Before you register your youth we recommend having a meeting with them to tell them about LYO and to ask them if any of them might like to lead a small group in conversation.

    Because we have limited space there is an additional $110 charge per night ($220 total) for adults who request a single room. We highly recommend reaching out to other adult leaders to see if you can partner up to save on these costs. 

    We have a whole packet for you as you prepare to come to LYO! Click here to access the packet! Even if you have attended before, read through it, as some information has changed. For example, this year you MUST bring paper copies of the medical waiver that comes in your confirmation email. 

    In addition to this registration form each group needs to have the group covenant completed as well as the medical waiver and parent waiver for each particpant.

    COSTS FOR LYO THIS YEAR are as follows:

    Before Monday, January 11, 2027: $185

    January 11, 2027 through Tuesday, February 2, 2027 at noon: $200

     This year, all payment must be submitted before or upon your arrival to the event.  If you have not paid for your group, you will not receive your keys or nametags.

    Registration closes on Tuesday, February 2, 2027 at noon. Once information has been sent to the hotel, we will be unable to add participants or give refunds.

    NOTE: You will have to add your room assignment document at the end of this registration. Please have that ready. Click here to access an example form that also has some pages you can fill out to make the process easier for you. 

     

  • Youth Leader Information

  • Have you filled out this form already?*
  • Do you grant permission to be contacted via text message regarding this event? Note: You are only consenting to receive text messages regarding this event. We will not send you marketing text messages or any form of reoccurring text message. *
  • Select any applicable dietary restrictions.
  • Would you like a single room?*
  • I give written permission allowing the NC Synod to take and use photos or videos for NC Synod promotional materials.*
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  • Participant 1

  • Grade*
  • Would this adult like a single room?*
  • Select applicable dietary restrictions. (If listing an allergy in the "other" box, please tell us how severe the allergy is. EX. Peanut Allergy- can be in the room with them, cannot ingest.)
  • I have obtained written permission from this adult participant, or from this minor participant’s legal guardian, allowing the NC Synod to take and use photos or videos for NC Synod promotional materials. Proof of this permission may be shared with NC Synod staff upon request.*
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  • Participant 2

  • Grade*
  • Would this adult like a single room?
  • Select applicable dietary restrictions.
  • I have obtained written permission from this adult participant, or from this minor participant’s legal guardian, allowing the NC Synod to take and use photos or videos for NC Synod promotional materials. Proof of this permission may be shared with NC Synod staff upon request.*
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  • Participant 3

  • Grade*
  • Would this adult like a single room?*
  • Select applicable dietary restrictions.
  • I have obtained written permission from this adult participant, or from this minor participant’s legal guardian, allowing the NC Synod to take and use photos or videos for NC Synod promotional materials. Proof of this permission may be shared with NC Synod staff upon request.*
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  • Participant 4

  • Grade*
  • Would this adult like a single room?*
  • Select applicable dietary restrictions.
  • I have obtained written permission from this adult participant, or from this minor participant’s legal guardian, allowing the NC Synod to take and use photos or videos for NC Synod promotional materials. Proof of this permission may be shared with NC Synod staff upon request.*
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  • Participant 5

  • Grade*
  • Would this adult like a single room?*
  • Select applicable dietary restrictions.
  • I have obtained written permission from this adult participant, or from this minor participant’s legal guardian, allowing the NC Synod to take and use photos or videos for NC Synod promotional materials. Proof of this permission may be shared with NC Synod staff upon request.*
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  • Participant 6

  • Grade*
  • Would this adult like a single room?*
  • Select applicable dietary restrictions.
  • I have obtained written permission from this adult participant, or from this minor participant’s legal guardian, allowing the NC Synod to take and use photos or videos for NC Synod promotional materials. Proof of this permission may be shared with NC Synod staff upon request.*
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  • Participant 7

  • Grade*
  • Would this adult like a single room?*
  • Select applicable dietary restrictions.
  • I have obtained written permission from this adult participant, or from this minor participant’s legal guardian, allowing the NC Synod to take and use photos or videos for NC Synod promotional materials. Proof of this permission may be shared with NC Synod staff upon request.*
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  • Participant 8

  • Grade*
  • Would this adult like a single room?
  • Select applicable dietary restrictions.
  • I have obtained written permission from this adult participant, or from this minor participant’s legal guardian, allowing the NC Synod to take and use photos or videos for NC Synod promotional materials. Proof of this permission may be shared with NC Synod staff upon request.*
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  • Participant 9

  • Grade*
  • Would this adult like a single room?*
  • Select applicable dietary restrictions.
  • I have obtained written permission from this adult participant, or from this minor participant’s legal guardian, allowing the NC Synod to take and use photos or videos for NC Synod promotional materials. Proof of this permission may be shared with NC Synod staff upon request.*
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  • Room Assignments

  • Read the information below carefully regarding room assignment information.

    We will do our best to honor your room assignment list. If for some reason we cannot, Lexi, our Logistics Coordinator, will contact you. Please create your housing requests based on the following information: 

    Double Room with Sleeper Sofa - 6 youth or 4 youth and 1 adult 
    King Room with Sleeper Sofa - 4 youth or 2 adults
    PLEASE NOTE! We have a limited number of double rooms, the majority of your housing should be based on King Rooms.  However, if an adult is in the room, they MUST be in a room with at least 3 youth to make sure they are always in ratio, and sharing a bed with youth, even if they are related to you, is not allowed. If you have a special circumstance that needs to be considered, email Lexi at LBarnhill@Nclutheran.org to fill out an exemption form. This form is only to be used under extremely special circumstances.


    For adults: there is an additional $110 cost per night ($220 total) for a single room, we recommend partnering with another congregation and sharing with their adults. If you choose a shared room for an adult, but do not have them in the room with someone, they will be paired with another adult leader. Please make sure to note any of your adults who have chosen a single room on your room assignment form.
    Please put every person’s first AND last name on your room assignment list. 


    Tell your youth upfront that they are going to have to share a bed. We will not make them share a bed with someone outside of their youth group.  Please mark on your housing sheet if there is extra room and if those youth would be okay sharing their room with youth from another church.
    Tip from a veteran adult leader: "Unless your insurance or church requires it, there does not need to be an adult in every room. We have had to have a male adult in a room with our younger boys but otherwise they can be roomed together or separately.

    Please upload an Excel sheet of your room assignments. The most helpful format would be to have their name, grade, and room assignment (king or double). It would also be helpful to list if they would be okay to share a room with youth from other congregations. (Youth will not be separated from the groups you put them into without your express permission.)

    See the room assignment example sheet below as an example for how to format your room assignment list. If you have already done it, and it is not formatted that way, you do not need to redo it, just make sure it has your congregation, full names, and if it is okay to pair them with other congregations. Note: most king rooms with youth will be authomatically marked as potentials to share with other congregations unless explicitly told otherwise, since we have so few king rooms. 

     

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  • Additional Information

  • Small Groups

    This year, we are requesting one adult and one youth from each congregation to volunteer to lead small groups. If this is an issue, please contact Pastor Cassie at COvercash@nclutheran.org.

  • Payment

  • Would you like to pay now online or pay via check?*

  • LYO Assembly Payment Amount*

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