• Registration for the Guests - IAESTE Annual Conference 2027, Tanzania

    Details and programme of the conference can be found on ac.iaeste.org

  • Guest registration is intended for participants who would like to attend the Annual Conference but will not participate as an official IAESTE delegate or be directly involved in the administration and organisation of the IAESTE exchange.

    Guests may include, for example, representatives of:

    • institutions interested in joining or cooperating with IAESTE;
    • universities within the IAESTE network that are not directly involved in exchange administration;
    • employers, partners or other organisations interested in IAESTE and its activities.


    Please note that submitting this form does not automatically confirm your participation. All guest registrations will be reviewed by IAESTE Global and, where relevant, confirmed with the respective IAESTE committee.

    Once your participation has been approved, you will receive a confirmation email together with further information about the conference and the next steps.

  • Personal Information

    Please make sure that you are only sending this information once.

  •
  • IAESTE interest (select all that fit for you):*
  • Name on Conference Badge is same as in Passport*
  • Your participation options (option details below):*

  • Personal Details, Travel, Accommodation & transfer service

    Personal & travel details

    We collect your personal and travel information for two purposes: to prepare visa invitation letters, where planned arrival and departure dates may need to be indicated, and to organise airport pick-up and drop-off services.

    If you do not know your final travel details yet, please enter your planned arrival and departure dates, set the time to 00:00, and write “To be confirmed” in the Arrival/Departure Information field. Remember to include the Post Conference Tour (if you plan to attend).

    We will contact all participants approximately two weeks before the conference to confirm and update their final travel details to arrange the transfer service.

    Accommodation

    Accommodation included in the conference fee covers only the nights included in your selected package (Full Conference Package or Weekend Package).

    Full Conference Package 29 Jan - 4 Feb 2027, 679 EUR
    Weekend Conference Package 29 Jan - 1 Feb 2027, 400 EUR
    Daily Conference Package (no accommodation) - 40 EUR

    Details can be found here: https://ac.iaeste.org/universities-partners-registration/

    Any additional nights at the venue before or after the conference you can book separately below (45 EUR per night per person).

    Airport transfer service will be provided on selected dates only:
    Airport pick-up to the conference venue: 28 and 29 January

    Drop-off from the venue to the airport:
    1 February for participants registered for the Weekend Package
    4 February for participants registered for the Full Conference Package

  • Date of Birth *
     - -
    2 digit day, 2 digit month, 4 digit year
  • Passport expiration date*
     - -
    2 digit month, 2 digit day, 4 digit year

  • VISA

    Please check the visa requirements and conditions applicable to your nationality:
    https://visa.immigration.go.tz/guidelines

    IAESTE Tanzania will issue an invitation letter and provide you with further instructions depending on the type of visa required for your participation.

  • Do you need a visa?*
  • Day of Arrival*
     - -
    2 digit day, 2 digit month, 4 digit year
  • Time of Arrival*
  • Day of Departure*
     - -
    2 digit day, 2 digit month, 4 digit year
  • Time of Departure*
  • Special dietary requirements*
  • INVOICE INFORMATION - to whom should we issue the invoice*
  • Your preffered method of payment*

  • Alumni Full Conference Package EUR 679/per person

    29 Jan - 4 Feb 2027

    The package includes:

    • participation in all programme sessions open to alumni and all registered participants;
    • accommodation for the official conference period;
    • airport pick-up and drop-off within the designated arrival and departure period;
    • meals and coffee breaks throughout the conference;
    • all official dinners, receptions, networking and social activities;
    • City Tour & Networking in Dar es Salaam;
    • Gala Dinner & Awards;
    • Alumni Meet-Up and other alumni activities included in the programme.

    Registration Deadline:
    1 December 2026

    Alumni Weekend Conference Package EUR 400 / per person

    29 Jan - 1 Feb 2027

    The Weekend Package covers all official activities and services from Friday, 29 January through lunch on Monday, 1 February 2027.

    The package includes:

    participation in all programme sessions open to alumni and all registered
    participants during the package period;
    accommodation from Friday until Monday;
    airport pick-up and drop-off within the designated arrival and departure period;
    all meals and coffee breaks, including lunch on Monday;
    all official dinners, receptions, networking and social activities scheduled during the package period;
    Alumni Meet-Up.

    Programme activities taking place after lunch on Monday are not included.

    Registration Deadline:
    1 December 2026

    Cancellation & Refund Policy
    Cancellation within 14 days of payment and no later than 30 November 2026: 100% refund
    Cancellation after the first 14 days, but no later than 30 November 2026: 50% refund
    Cancellation from 1 December 2026 onwards: non-refundable
    Participant substitutions may be possible subject to prior approval by the organisers.

     
    Extra Nights
    Additional accommodation before or after the official conference period may be requested, subject to availability.

    EUR 45 per person / night 

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