Facility Rental Agreement

Facility Rental Agreement
Complete all fields and submit. To secure your rental, you must submit your security deposit and 50% of the rental fees.

You can pay by etransfer, cash or cheque payable to Kimberley Independent School.

Etransfers should be sent to hr@kis.ca with a message: "Rental Booking - [NAME]-[RENTAL DATE]".
Name:

First NameLast Name
Email:
example@example.com
Organization:
Date of Event:

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
Contact Tel #:
Format: (000) 000-0000.
Alternative Contact #:
Format: (000) 000-0000.
Type of Event:
Time Start:

Hour Minutes

AM/PM Option
Time End:

Hour Minutes

AM/PM Option
Additional Information:
Rental Fees:
50% Reservation Deposit required at time of booking, remainder is due 1 week prior to the event.
Security deposit will be refunded within 2 weeks of the event if all is in order.
Rental key and building access information will be sent to the primary rental contact 48 hours prior to the booking date, unless there is a different arrangement made with the office.
A credit card must be kept on file in case of serious damage to the facility. Credit Card Type:
Credit Card Number
xxxx xxxx xxxx xxxx
Expiry Date
XX(month) / XX(year)
By signing this application, you acknowledge that you have ample opportunity to consider, understand and agree to the terms and conditions contained herein, in addition to the rental of Facility Policy.
Applicant's signature
Date:

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate

Facility Rental: General Terms and Conditions
1. The rental facilities within Kimberley Independent School (hereinafter referred to as 'KIS') provide a venue for community rental, the rental applicant (hereinafter referred to as the 'Applicant') agrees to :
    a. The applicant shall be present at the facility at all times during the rental period.
    b. The applicant shall be the last person to leave the facility
    c. Upon final departure of the facility, the applicant shall ensure that:
        i. All the lights are turned off.
        ii. Thermostats are all properly adjusted.
        iii. Exit doors are all closed and locked.
    d. The Applicant shall check and confirm that the entire facility, including all washrooms, is in the same condition upon departure as it was found on arrival to rental facility.
    e. The Applicant is responsible for preventing all furniture, chairs and tables from being dragged across floors or damaging walls.
    f. The Applicant shall report any damages on the check sheet provided before leaving.
    g. The Applicant is responsible for removing all decorations, props, and equipment before leaving.
2. All garbage must be bagged and placed in the pails in the facility. Recycling materials may be left neatly in marked bins at the facility.
3. All KIS facilities and grounds are smoke free and alcohol free.
4. Pets are not permitted on the property; an exception will be made for licensed service animals.
5. No helium filled balloons are allowed. Extra charges will apply for any balloons released to the ceiling.
6. THE STAGE AREA IS OFF LIMITS, AS ARE THE STORAGE AND EQUIPMENT ROOMS.
INITAL HERE
7. All equipment must be cleaned and returned to its original location (including but not limited to kitchen ware, utensils, and appliances).

8. All garbage must be removed and placed into the green bin outside the gym doors.

9. KIS retains a cleaning service to clean after the rental facilities have been rented. If additional cleaning hours are required over and above the regular amount the rental security deposit will be forfeited.

10. The Applicant understands that the use of open flame is not permitted.
11. The applicant understands the KIS Staff, Board of Directors, or insurance company is not to be held liable for any personal injuries which are sustained during the time-period of the facility rental while patrons are using the facility.
Initial Here
12. If any of the above terms or conditions is not followed, the security deposit of $100.00 will not be returned. In the event of damage or repair/replacement, the cost will be calculated at full replacement value including installation costs and charged to the Applicant. This includes costs as a result of security issues such as doors and or windows left open.

13. KIS assumes no responsibility for the loss or damage to any items brought into or left on the premises by permission or otherwise by the Applicant or his/her guests.

14. Access is granted to the Applicant only for the area that the Applicant has rented.

15. The applicant understands that an infraction to this agreement may result in the suspension of the Applicant from using the facilities.

16. Any person authorized by KIS may inspect the rental facilities at any time and may stop any activity being carried out by the Applicant on the premises, which in the opinion of such authorized person, may cause damage to the premises its contents or bodily harm to someone in the attendance at said event.

By signing this agreement, you acknowledge that you have had ample opportunity to consider, understand and agree to the terms and conditions contained herein.
Signed at Kimberley, BC, on

MonthDayYear
Applicants Name (print)

First NameLast Name
Signed
Should be Empty:

Facility Rental Agreement

Facility Rental: General Terms and Conditions