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  • Cherry Island Sports Complex Application Form

  • Sacramento County Department of Regional Parks

    Please return all applications to:
    Department of Regional Parks – Recreation Services Division
    10361 Rockingham Drive, Suite 100, Sacramento CA 95827,
    or email to parkevents@saccounty.gov

  • To apply for a Cherry Island Sports Complex permit you must complete this application fully and certify that you have read and will comply with the attached Event "Terms and Conditions". This application, including the signed Terms and Conditions and all other required materials must be returned. Applications must be submitted no less than 60 days in advance of any proposed special event. Applications submitted less than 60-days prior to event may be denied.

  • Applicant Information

  • Format: (000) 000-0000.
  • Format: (000) 000-0000.

  • Event Details

  • Event Date:*
     - -
    2 digit month, 2 digit day, 4 digit year
  • Proposed Back-Up Date:*
     - -
    2 digit month, 2 digit day, 4 digit year
  • Locations: (Please check all that apply)*
  • *Parking will NOT be included with Tournaments or rentals of all 9 fields

  • Anticipated Field Lining (Ex. 11v11, 9v9, etc. or N/A if not using) (Please note: Field lining IS NOT included with practices)
    Please Note: Split field charges apply.

  • Type of Activity:*
  • Event Start Time:*
  • Event End Time:*
  • Set Up Date:*
     - -
    2 digit month, 2 digit day, 4 digit year
  • Set Up Time:*
  • Breakdown Date:*
     - -
    2 digit month, 2 digit day, 4 digit year
  • Breakdown Time:*
  • *Please note: Permits are based off attendance numbers, if attendance changes + or – 50 then you will be required to notify Parks Department and subject to review
  • *This is a rain or shine rental and there will be no refunds in the case of bad weather. In extreme conditions that will affect the safety of participants or ability of game play, we can move your event date (based on availability) with 1 week's advance notice. *
  • Is this event private or open to the public?*
  • Will there be fenced areas?*
  • Has this event been produced before?*
  • If yes, please fill out the following:
  • Previous Date:
     - -
    2 digit month, 2 digit day, 4 digit year

  • Fee Management

  • Will you be charging fees to participants?*
  • If yes, how will you be charging participants?
  • Are there tiers to the tickets being sold?

  • Marketing and Advertisement

  • Will this event be advertised to the public?*
  • If yes, please fill out the following:
  • Do you plan to include radio or television promotions?

  • Amplified Sound and Entertainment

  • Will you be using a public address system or any other type of amplified sound equipment?*
  • What kind of entertainment will be present (please select all that apply):*

  • Alcohol Management

  • Are you requesting permission/planning on serving alcohol at your event? See the Terms and Conditions for more details.*
  • If yes, which? (Check all that apply):*
  • Will alcohol be sold?*
  • If yes, an ABC License or a Licensed Caterer is required. Which will you be providing?*
  • Is the event open to all ages?*
  • Will there be a designated Beer/Alcohol Garden Area or will there be a bar open to the perimeter?*

  • Vendors

  • Will there be any vendors or contractors operating a booth, shop, or mobile operation during the special event? See the Terms and Conditions for more details.*
  • What kind of vendors will there be? (Check all that apply)*
  • Will any of the food vendors or food trucks be cooking or heating food on-site? See the Terms and Conditions for more details.*

  • Tents

  • Will you be using tents in any capacity for your event?*
  • Contacts for Fire Inspection:

    City of Sacramento Fire: sacfirespecievents@sfd.cityofsacramento.org or (916) 808-1300
    Metro Fire: crdstaff@metrofire.ca.gov or 916-859-4330

  • Dumpsters and Restrooms

  • Dumpsters and portable restrooms will be provided by Cherry Island Sports Complex. Please ensure all trash from event is properly disposed of in the appropriate trash receptacles.

  • Security and Parking Management

  • Have you hired a security company to handle this event?Security contract due 4 weeks prior to event date.*
  • Format: (000) 000-0000.
  • Do you plan on utilizing volunteers?*

  • Layout Map

  • A layout (site) map of your event is required to be submitted with this application. Please include the following locations on the map (as applicable):*
  • Organizations must allow up to two - three weeks for application to be reviewed.
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  • TERMS AND CONDITIONS

  • 1. Special Event Filing & Permit Approval

  • After receiving a preliminary special event application approval from the special event staff, the submission of permit and other applicable fees is required to reserve a future special event date and time.
    • The submission of a filing fee should not be construed as a special event approval or a confirmation of a special event date.
    • Event organizers should not assume special events are approved based on the previous year's event approval.
    • All special event coordinators for new events and annual events are required to complete the entire special event process for each event date.
    • Special events will not be advertised to the public prior to the approval of the special event.
    • Prompt communication is required for the duration of planning and executing the event. If there is a lack of communication of more than 3 weeks then this could result in termination or denial of event. The primary form of communication will be through email. Please add our email address to your safe sender list to ensure emails are received.

  • 2. Special Event Insurance

  • All special event applicants must obtain a Certificate of Insurance specifically naming the County of Sacramento Regional Parks as additionally insured and the certificate holder.
    • All special event applicants must obtain a Certificate of Insurance in an amount no less than $1,000,000.00.

  • 3. Fees

  • All special event fees must be paid in full two weeks prior to the special event
    a. Permit/Rental Fees (see Fee Schedule on Page 8)
    • All organized groups gathering in the parks for an event will be charged a permit fee for assembling on park's property.
    b. Parking/Day Use Fees
    • Parking/Day use fees are required in conjunction with special event fees.
    • Special event participants, special event volunteers, and special event spectators are required to pay day use fees upon entering the park, in a motorized vehicle. This fee is $10 per vehicle in most areas.
    • Special event Permittees can purchase post payment parking passes for day use parking fees prior to the event.
    • The Director shall have the authority to add a surcharge to the vehicle-parking fee for special events. The intent of this surcharge is to generate additional revenue to offset increased expenses associated with large public events (i.e. added security, maintenance cost, sponsors cost). Surcharge revenue may be utilized to cover these costs, based upon criteria determined by the Director.
    c. Fee Payments
    • All payments must be made by means of cash, check, money order or credit card.
    • Checks must be made payable to County of Sacramento Treasurer.
    • All fees must be paid in full at least 14 days prior to the event and NO post dated checks will be accepted.
    • Separate checks must be submitted for the Application Fee and Permit Fees.
    • During the initial application process, only the Filing Fee check will be accepted. All other checks will be returned immediately.

    d. Waiver of Fees

    • Some fees may be waived for Department co-sponsored or cooperative/volunteer association sponsored events.

    e. Fee Changes

    • Fees are reviewed and revised annually by the Board of Supervisors. Fee changes become effective prior to your use of the facility. New fees will apply if scheduled use is 30 or more days after effective date of the new fee schedule.
  • I, the undersigned representative, am duly authorized by the organization to submit this application on its behalf and understand that, with the exception of credit card information, the information contained in this application will be available as a public record. The information contained herein is complete and accurate.
  • Date:*
     - -
    2 digit month, 2 digit day, 4 digit year

  • Cherry Island Sports Complex Fee Schedule

  • Cherry Island Sports Complex Fee Schedule
    Description Fee
    Hourly Field Rental (per field, per hour) $60.00
    Twilight School/Youth Rental - weekdays 3pm-sunset (per field, per hour) $35.00
    Half Day Field Rental (per field) 4 hours $225.00
    Daily Field Rental (per field) $400.00
    Deposit (refunded after event, unless facility is damaged) $500.00
    League, club, team or nonprofit group Nine fields, picnic areas, snack bar $3,000.00 (per day)
    For Profit, Business, Tournament Operator Nine fields, picnic areas, snack bar $4,800.00 (per day)
    Vendor Fees for vendors not on County contract (per vendor, per tournament) $175.00
    Standalone Facility Rental - Snack Bar Facility Rental $100.00
    Parking Fees - Daily Rate $10.00
    Split Field Charge $100 Per Field
    Corner Flags Rental $10 per set of four
  • Cancellation Policy:
    Tournament deposits will be retained based on the following schedule:
  • 61 + days in advance: SCRP retains 25% of the deposit
    30-60 days in advance: SCRP retains 50% of the deposit
    29-14 days in advance: SCRP retains 100% of the deposit
    Less than 14 days in advance: SCRP retains 100% of the deposit & all rental fees
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