Everman Christmas Festival & Tree Lighting

PLEASE READ PRIOR TO COMPLETING APPLICATION

 

The City of Everman is proud to host the 2026 Everman Holiday Festival & Tree Lighting. This event is scheduled for Thursday, December 3rd at the Everman Civic Center & Clyde Pittman Park located at 213 N. Race Street. As a part of this event, we are seeking quality vendors to be a part of this event.

 

VENDOR SETUP:

ATTENTION VENDORS - All vendor booths will be located outdoors. The City of Everman will have a large circus style tent for some vendors, but space is limited. Please ensure you are equipped and prepared for this event. All vendors MUST BE SETUP BY 4:00 p.m. Vendors who have not arrived and setup by 4:00pm on the day of the event WILL be rejected. Vendors must also plan to be present for the entire event. Vendors CANNOT tear down prior to 9:00 p.m.  

Vendors may setup starting at 10:00am on Thursday. Staff will be on site, but are limited to only being able to provide guidance on where to setup. City staff is not able to assist with setup of individual vendor booths. Each vendor is responsible for the setup and tear down of their booth. 

All vendor booths are outdoors. Some vendor booths are equipped with electricity. These spots are assigned on a first come, first serve basis. The City of Everman reserves the right to change vendor booth locations at any time due to the overall needs of the event. Most vendor spaces are 10 ft. x 10 ft. There are a few exceptions. If you have special requirements, we ask that you indicate that within the application. Although we do not guarantee that we can accomodate all needs, we will certainly strive to do our best. 

The City of Everman provides only the space. Each vendor is responsible for providing their own tables, chairs, table clothes, booth decorations, etc. 

EVENT DETAILS:

The gates will open to the public promptly at 5:00pm. This event will include a variety of craft and business vendors. Additionally, the City of Everman will be hosting live music on the outdoor stage located on the west side of the building. The City of Everman has also partnered with various food businesses to sell food and drinks at the event. Additionally, there will be games, activities, a hay ride, and other attractions occurring outside of the Civic Center. The event will conclude at 9:00pm and all vendors must have tear down complete by midnight. 

VENDOR AGREEMENT

 

1) FEES - Each vendor is required to pay a registration fee. Fees must be paid within 5 business days of your approval and prior to the event, or your registration will be cancelled. The fees are $50 for an approved vendor booth with power and $40 for a vendor booth without power. Once the application is approved, you will receive an e-mail at the address provided above with approval notice and a link with instructions for payment. 

2) Vendors wishing to sell food must possess appropriate and valid Tarrant County Health Permits. This is the responsibility of the vendor. 

3) Setup will be on Thursday 10am to 4pm. Gates open to the public promptly at 5:00pm.

4) Vendor spaces are uncovered. Must provide your own tables, chairs, tableclothes, canopies, etc. 

5) **NO ALCOHOL IS PERMITTED** 

6) The City of Everman reserve the right to deny and/or revoke participation in this event at anytime. All activities must be appropriate for all ages. 

7) Vendor agrees to comply with all directives and guidelines from the City of Everman, as well as state, county, and local health officials, pertaining to health and safety matters (including but not limited to directives and guidelines related to fire prevention, public safety, crowd management, health, sanitation, food-borne illness, and related public health and safety matters).

8) Vendor agrees that its participation in the event is at its own risk and that it is solely responsible for any damage or injury resulting from said participation in the event. Vendor agrees that in no event shall City be responsible for any damage or injury of any kind to Vendor, its officers, contractors, volunteers, agents, employees, or representatives, or any property belonging to Vendor.

9) Indemnification: VENDOR ON BEHALF OF THE VENDOR, ITS OFFICERS, EMPLOYEES, CONTRACTORS AND VOLUNTEERS AND ANY ENTITY WHICH THE VENDOR CONTROLS (COLLECTIVELY THE “VENDOR”) HEREBY COVENANTS AND CONTRACTS TO WAIVE ANY AND ALL CLAIMS AND TO RELEASE, DEFEND, INDEMNIFY, AND HOLD HARMLESS THE CITY, ITS OFFICERS, OFFICIALS, EMPLOYEES, AGENTS, VOLUNTEERS AND REPRESENTATIVES (COLLECTIVELY THE “CITY INDEMNITEES”) FROM AND AGAINST ALL LIABILITY, CAUSES OF ACTION, CITATIONS, CLAIMS, COSTS, DAMAGES, EXPENSES, FINES, JUDGEMENTS, PEMALTIES OR SUITS, PROPERTY DAMAGES, PERSONAL INJURIES INCLDUING DEATH, CAUSED BY OR RESULTING FROM THE NEGLIGENCE, INTENTIONAL TORT, INTELLECTUAL PROPERTY INFRINGEMENT OR ANY OTHER ACT OR OMISSION OF VENDOR, INCLUDING BUT NOT LIMITED TO THE VIOLATION OF ANY ORDINANCE, REGULATION, STATUTE, OR OTHER LEGAL REQUIREMENT BY VENDOR. INDEMNIFIED ITEMS SHALL INCLUDE BUT SHALL NOT BE LIMITED TO CITY’S REASONABLE ATTORNEYS’ FEES AND COSTS, COURT COSTS, AND SETTLEMENT AMOUNTS PAID. THE INDEMNIFICATION OBLIGATION SHALL NOT BE LIMITED BY A LIMITATION ON AMOUNT OR TYPE OF DAMAGES, COMPENSATION OR BENEFITS PAYABLE BY OR FOR THE VENDOR OR ANY OTHER EMPLOYER UNDER WORKER’S COMPENSATION ACTS, DISABILITY BENEFIT ACTS OR OTHER SIMILAR EMPLOYEE BENEFIT ACTS. THE VENDOR’S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE OF ANY INSURANCE BY VENDOR.

10) Vendor certifies, warrants, and represents that the individual submitting the Vendor Registration Form, including this Vendor Agreement, is duly authorized to make such Agreement on behalf of the individual, company, firm, corporation, partnership, or other entity that is the Vendor.