1) Definitions
a) The Club is the University of Canterbury Canoe Club
b) The Hiring Officer is a committee member or a person appointed by The Club committee with the responsibility of managing equipment hire
c) The Hirer is the person or entity who agrees to hire Club equipment
d) The period of hire is the inclusive number of days from when the Hirer received the Club equipment till the date when the equipment is returned to the Club and the Hirer has fulfilled all their responsibilities under this agreement
e) A club trip is any trip organised by the Club committee
f) A club member is any person who is a member of the Club as per the University of Canterbury Canoe Club constitution
2) The Hirer shall be responsible to;
a) Pay all fees for the expected period of hire before receiving Club equipment as agreed with the Hiring Officer
b) Pay hire fees pro rata for each day that the equipment is not returned if the period of hire is longer than initially agreed
c) Pay a deposit of up to $100 per item before receiving Club equipment as agreed with the Hiring Officer
d) Inspect and ensure all equipment hired is suitable for intended use. While the Club takes all care to ensure that equipment is of good condition for its intended use, the Club cannot anticipate or guarantee equipment is suitable for any particular use
e) Take proper and reasonable care of hired equipment including but not limited to;
i) Keeping the equipment locked and secured when not in use
ii) Returning equipment to the Club at the end of the period of hire in the same order and condition as at the commencement of the hire (fair wear and tear excepted) and in a reasonably clean state (taking into account the cleanliness of the equipment at the outset of the hire period).
f) Notify the Club as soon as possible to any loss or damage of the equipment
g) Pay any reasonable costs in excess of the deposit to repair or replace damaged or lost equipment where;
i) The cost to repair or replace equipment to a similar condition to before the hire period as determined by the Hiring Officer;
ii) And damage is beyond reasonable wear and tear
h) Use the equipment is a reasonable manner. Unreasonable use includes but is not limited to any activity that;
i) Is unsafe
ii) Is illegal
iii) May cause damage to property
iv) Is not consistent with the normal intended use of the equipment
v) May bring disrepute to the Club
vi) Is not consistent with the objective of the Club as outlined in the University of Canterbury Canoe Club Constitution
i) Return all hired equipment before the commencement of any Club Trip. If equipment is not returned by the commencement of the Club Trip the Hirer shall be responsible to pay hire fees pro rata for the duration of the trip regardless of when equipment is returned
j) Return all Club equipment as soon as possible if the Hiring Officer has determined the Hirer has breached any part of this agreement
k) Pay all fees for the intended hire period if the hiring officer has determined the Hirer has breached any part of this agreement
l) Return any equipment within a reasonable time frame if requested to do so by the Hiring officer. In the event the hiring officer requires equipment to be returned before the time agreed the Club will refund hire fees pro rata unless the hiring officer has determined this agreement has been breached
m) Inform the Hiring Officer as soon as possible if the Hirer is unable to return equipment at the time agreed
n) Give the Hiring Officer at least 48 hours notice of intention to hire or return equipment at a time different than agreed
3) On behalf of The Club Committee the Hiring Officer is authorised to;
a) Set hire fees for any item of Club equipment
b) Waive any hire fees or deposits
c) Allow the Hirer to pay for equipment at a date after commencement of hire period
d) Determine the cost to repair or replace equipment to a similar condition to before the hire period
e) Determine reasonable use of equipment
f) Decline hire of equipment for any reason
g) Cancel this agreement for any reason
h) Determine if any term of this agreement has been breached
i) Refund the deposit once the Hiring Officer is satisfied that;
i) all equipment has been returned and;
ii) the Hirer has fulfilled all their responsibilities under this agreement
4) The Club retains ownership of all equipment for the period of hire
5) Any dispute regarding this agreement is to be negotiated with the Club Committee. All disputes are to be in writing and addressed to the Club secretary at