• AORTA Race Services Request Form

  • AORTA conducts and assists with numerous races in the Auburn–Opelika area each year. We provide the experience, planning support, and equipment needed to successfully manage road races ranging from a one-mile fun run to a half marathon.

    Using modern timing and results technology - including both manual/scanner and RFID chip timing - we post accurate race results shortly after race completion.

    We continuously accept applications for local races to include in our club race series. However, due to high demand during racing season, AORTA may be unable to fulfill every request. A current list of reserved dates can be found on AORTA’s website under the “Race Services” tab at this link. 

    Due to volunteer and equipment limitations, AORTA normally supports only one event per weekend and only those located within the Auburn-Opelika metropolitan area.

    Equipment and Race Services include:

    • Planning assistance from registration through race day
    • Advertisement on AORTA’s website
    • Course markers placed at all turns and critical locations
    • Course marshal safety equipment (safety vests, stop/slow signs)
    • Finish line arch and finishing chute setup
    • PA system for announcements, race start, music, finish-line and award announcements
    • Professional timing clock
    • Online final race results
    • Start/finish line video for awarded events

  • Organization Information

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  • Race Information

  • Proposed Race Date*
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    2 digit month, 2 digit day, 4 digit year
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  • Timing Method & Service Fee
    AORTA provides RFID chip timing as the standard timing method for most events.

    Participant-based fees are calculated using total registered participants, including late and race-day registrations.

    RFID Chip Timing (Standard)
    $400 base fee + $3 per registered participant
    $700 minimum (whichever amount is greater)
    Includes dual-transponder race bibs and electronic finish detection for accurate, real-time results. The $700 minimum ensures adequate staffing, equipment deployment, and processing support for chip-based timing events.

    Timing Method Guidelines

    • Fewer than 200 participants: Scanner or RFID chip timing available.
    • 200–299 participants: RFID chip timing recommended for improved finish-line accuracy and efficiency.
    • 300 or more participants: RFID chip timing may be required by AORTA to ensure accurate and reliable results.

    AORTA reserves the right to recommend or require RFID chip timing based on expected participation, course layout, and finish-line conditions to ensure accurate and efficient results processing.


    Manual / Scanner Timing (Small Event Option)
    $500 base + $1.50 per registered participant
    Available for smaller events (typically fewer than 300 participants) with limited finish-line congestion.

    Manual timing includes race bibs with printed identification labels, barcode-scanned finish processing, and results compilation.

  • Additional Requirements

    Organizations using AORTA race services MUST meet with an AORTA representative at least 60 days prior to race day to discuss event details.

    Race directors are encouraged to review the Race Director's Guide prior to the initial meeting.

    Online registration through www.RunSignUp.com is required, as it provides the best experience for race directors, runners, and AORTA race services.

  • Select Timing Method*

  • Press the Submit button below to send your request to AORTA.

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