Vendor Application for 2027 Bradford County Agricultural Fair

This year our fair theme is "Blue Ribbons and Bright Futures"! Each year we host a "Best Decorated Booth" contest! Judging will take place on Tuesday, 2/23 following the Ribbon Cutting. Booths are judged on creativity, use of fair theme, and overall presentation. Prizes are awarded as follows: 1st Place: $100 | 2nd Place: $50 | 3rd Place: $25

Each booth space purchased will be given TWO passes for each day. This will allow TWO people to work your booth for each space rented. (1 booth = 2 passes) Vendors are allowed to share passes amongst different staff members who may be working during the fair. Additional passes can be purchased at a discounted rate. Booth Workers MUST ENTER THROUGH BUILDING 1 only. If you need to purchase extra admission tickets or passes in advance, please indicate how many you’ll need in the form below. If you need to access your vendor booth prior to fair open hours, that can be arranged by contacting the fair manager: 904-544-8127

Vendors will have access to the fairgrounds to set up booths on February 20th, 21st, and 22nd from 9 AM - 4 PM. Booths must be completely set up by February 23rd at 4 PM! All vendor booths are expected to be staffed or in operation during fair open hours: WEEKDAYS 5-10 PM, and WEEKENDS 12-10 PM! Failure to staff your booth on multiple occasions may be cause for your application to be denied in the future. Any entity, commercial or non-profit, selling any food, products, or having a service animal on site (a state issued service animal certification must also be provided) are required to provide a Certificate of Insurance naming the Bradford County Fair Association Inc. as an additional insured. Your insurance carrier should not charge for this certification. Any entity, commercial or non-profit, selling any food, products, or having a service animal on site (a state issued service animal certification must also be provided) are required to provide a Certificate of Insurance naming the Bradford County Fair Association, Inc. as an additional insured. Your insurance carrier should not charge for this certification. NOTICE that anyone selling food of any type is subject to the State of Florida Health Department Regulations for dispensing such items. You are responsible for any fees associated with these permits. You are required to have a copy of your sales tax exemption form and your federal exemption form when the Health Department performs their inspections on opening day.

All exhibits must be in place no later than 4 PM on February 23rd.All spaces not occupied at that time will revert to the fair and all payments will be forfeited and the space will be reassigned. The judging for all fair booths will take place after the grand opening at 5 PM on Tuesday, Feb. 23rd. Please refer to the application for booth details, area space, and the theme this year. All participants are asked to keep our fair theme in mind when assembling and decorating your booth. All exhibits and goods must be unpacked immediately upon arrival and the empty cases/boxes removed by and at the expense of exhibitors and concessionaires, who shall pay all expenses of conveying, delivering, arranging and removing their exhibits, and also the costs of erection of booths, fixtures, counters, and all apparatus in connection with their exhibit, the same to conform to the uniform plan of the Fair management. Lighting and wiring of every description shall be installed at the expense of the exhibitor/concessionaires under the supervision of the Fair facilities manager. Delivery of exhibits and materials for your booth can be made by commercial carrier if the Fair office is contacted in advance to be able to accept said delivery. The BCFA will not be responsible for any delivery made to the BCFA property otherwise. REMOVAL OF EXHIBIT MATERIALS CAN BEGIN MONDAY MARCH 1ST at 9 AM. Aisles must be kept clear: no signs, banners, advertising matter, decorations, or parts of exhibits are permitted in the aisles for safety reasons. Any questions concerning this contact the Fair Manager for clarification BEFORE the fair starts. Background curtains and booth dividers are provided for all exhibit spaces inside buildings. All decorations must be fireproof and are subject to approval of the the County Fire Marshal and fair management. Use of bottle gas containers (butane, propane, etc.) inside any BCFA building is strictly prohibited. Machinery in motion must be enclosed with a railing at a uniform height from the ground or floor of two feet six inches (2’6”), said railing is to be placed upon or within the boundary of the space occupied by the exhibitor. No claim for injury to any person, or injury to, or loss of, any property on account of natural disaster, fire, theft, or act of God for any reason shall be instituted against the Bradford County Fair Association, Inc. its officers, employees, or agents, by or on behalf of any person, firm, or corporation or any part thereof that may be necessary to pay the indebtedness due the corporation. In the case that any exhibitor/concessionaire shall be indebted to the Bradford County Fair Association, Inc. the corporation shall have the right to retain possession of all property of any exhibitor/concessionaire located on the grounds of the Bradford County Fair Association, Inc. and shall sell or dispose of, either at public or private sale , all or any part thereof that may be necessary to pay the indebtedness due the corporation. The exhibitor/concessionaire is not authorized or permitted to sublet any part of the space herein leased, or the exhibit/concessionaire therein any article other than those sold by himself and specified in the contract. Exhibitors/concessionaires may advertise and distribute literature and advertising matter from their booth only. Walking around the buildings/fairgrounds property and handing out/distributing materials of any kind is strictly prohibited. No amplification/speaking devices are allowed in your exhibit/concessionaire area. The application/contract does not give exclusive rights to sell or display any product unless specifically specified in writing in your final contract document.SIGNS - Painted or printed signs in or on the front of your exhibit/concessionaire area must be confined to the firm, product, or individual’s name to whom the space is Leased.THE MANAGEMENT RESERVES THE RIGHT to remove from the fairgrounds property and buildings any article, exhibit, show, or concession, or any part thereof, or any appurtenenances thereto, including banners, signs, or advertising matter which may be deemed unsuitable or objectionable and no refund of any money already paid for the space or privilege will be made, with action shall exonerate the Bradford County Fair Association, Inc., its employees, volunteers, or agents from any and all claims whatsoever on the part of the exhibitors or concessionaire. PLEASE ASK and understand any questions you may have BEFORE the fair starts!