The Chinese Community Center (CCC) reserves the right to approve, decline, waitlist, or revoke any application based on festival needs, booth availability, vendor diversity, product or service offerings, safety considerations, or other factors deemed appropriate by CCC. No payment is required at the time of application.

Applicants will be asked to indicate their preferred payment method as part of the application. This selection is for planning and invoicing purposes only, and no payment is due at the time the application is submitted.

If your application is approved, CCC Accounting will send an invoice and payment instructions to the email address provided in your application.

Full payment must be received by CCC within seven (7) calendar days from the date the invoice is issued.

Failure to complete payment by the stated deadline may result in cancellation of the vendor's approval and release of the booth space to another vendor.

Approval of an application does not constitute a confirmed booth reservation until full payment has been received by CCC.

Any additional booth space, equipment, or services approved by CCC will be included on the invoice or billed separately as applicable.

Once payment has been received, approved vendors who submit a written cancellation request before November 1, 2026 are eligible for a refund less a $30 administrative processing fee.

Cancellation requests received on or after November 1, 2026 are not eligible for a refund.

No refunds will be issued due to weather conditions, low attendance, personal scheduling conflicts, or other circumstances beyond the control of CCC.

If CCC cancels a vendor's participation for reasons unrelated to a violation of festival policies, CCC will determine the appropriate refund, if applicable, based on the circumstances.

Vendors are responsible for maintaining a clean and safe booth area throughout the event.

At the conclusion of the festival, vendors must remove all trash, boxes, grease, decorations, equipment, inventory, and personal belongings and return the booth area to a clean condition.

Vendors are responsible for damage to CCC property or festival equipment caused by the vendor, its employees, representatives, contractors, or volunteers.

Lost or damaged CCC-provided equipment, including tents, tables, chairs, and electrical equipment, may be charged at the full replacement cost of a new item.

As part of the application process, vendors may be asked to provide marketing and application-review materials, including company logos, website and social media information, product photographs, menus and pricing, promotional images, and business descriptions.

These materials may be used by the Festival Committee to evaluate the application. If the vendor is approved, CCC may also use submitted materials for festival-related marketing and promotional purposes.

Submission of marketing materials does not guarantee acceptance into the festival or inclusion in CCC's website, social media, advertising, or other promotional materials.

Vendors are solely responsible for their products, services, equipment, inventory, employees, contractors, volunteers, and personal property.

To the extent permitted by applicable law, CCC shall not be responsible for theft, loss, property damage, injury, accident, weather-related incidents, or other claims arising from the vendor's participation in the festival.

Vendors agree to indemnify and hold harmless the Chinese Community Center, its officers, directors, employees, volunteers, sponsors, and partners from claims, liabilities, damages, expenses, or legal actions arising from or related to the vendor's participation, except to the extent prohibited by applicable law.

Vendors grant CCC permission to photograph or record their booth, products, representatives, and activities during the festival and authorize CCC to use such photographs or recordings for promotional, educational, historical, and marketing purposes without additional compensation.

CCC reserves the right to modify the festival schedule, event layout, booth assignments, operational procedures, vendor policies, or other festival requirements when reasonably necessary for safety, operations, or the overall success of the event.

CCC reserves the right to revoke approval or remove a vendor before or during the festival if the vendor violates festival policies; fails to meet payment, permit, documentation, or operational requirements; provides false or misleading information; or engages in conduct, displays, products, services, or business practices determined by CCC to be inconsistent with festival safety requirements or its family-friendly environment.

A vendor removed or canceled due to policy violations, failure to meet required deadlines, or false or misleading information may forfeit fees already paid.

By signature of this agreement, the applicant acknowledges and fully understands the enclosed Rules and Regulations set forth by the Chinese Community Center (CCC) and will abide by them in whole and in part.

By submitting this application, I certify that all information provided is true, complete, and accurate to the best of my knowledge.

I understand that my booth is not confirmed until my application has been approved and full payment has been received by CCC.

I acknowledge that CCC reserves the right to approve, decline, waitlist, revoke, or cancel a vendor application or booth assignment in accordance with the policies stated above.

It is understood and agreed that CCC shall have no responsibility for the safekeeping of, damage to, or loss of any personal property under the control of the Applicant. Applicant assumes full responsibility for the safety of such property and the risk of all losses and damages that may occur as a result of any damage to or loss of such personal property.

1. Please be aware that the Houston Health Department has updated its Temporary Food Permit Application process to now require:

(a) a copy of your Texas Sales and Use Tax Permit (see page 6) and

(b) a copy of your Food Service Manager/Food Handler's certificate (see page 6)

2. Download the Food permit application under "Required Application Forms" here. Read and fill out.

3. Once CCC has selected you as a food vendor (we will notify you within 2-3 business days), you should submit your completed application via email to TempFoodPermit@HoustonTx.Gov along with:

• CCC's pre-filled owner/agent/event coordinator authorization form (We send it to you as an email attachment once you are approved by CCC Festival Admin.)
• And other required documents (photo id, copy of your Texas Sales and use tax id, food manager/handler certificate, etc.) as an attached (not embedded) pdf file or files.

If you are approved by the Houston Health Department, an invoice will be emailed to you at the applicant's email address provided on the application. If your application is not approved, it will be returned with a list of required revisions, missing documents, or additional details needed. When resubmitting a returned application, please resubmit the entire application, including the list of required revisions, not just the revisions.

4. Once you have received your invoice, you should pay as soon as you can (see page 6).

5. When you receive your food permit, please send a picture or scan to events@ccchouston.org as proof of permit. Bring this food permit with you on the day of the Festival, 1/30/2027.

6. In the situation that you submit your temporary food permit application close to the Festival date and you have not yet received your food permit, your payment receipt is acceptable as proof of permit for 14 days from the payment date (see page 6). 

CCC will accept your payment receipt as proof of permit if those 14 days from the payment date fall on our Festival date 1/30/2027. Please send us a picture or scan of your food permit to events@ccchouston.org 

Houston Health Department could arrive for inspection day of the Festival, please make sure to comply with these requirements or your booth might be asked to shut down.

• INSPECTION: We suggest you designate one person to show the Health Department Inspector around your booth and answer any questions he/she may have regarding,
  • The temperature of the food;
  • the cleanliness of your booths, booth flooring;
  • your 5-gallon buckets of water to wash, rinse, and sanitize;
  • Your head coverings and gloves will all be checked by the city inspector.

• BOOTH SIGNAGE: Make a computer-printed name sign (max 8’ x 2’) to hang across the top of your booth to identify your booth.
  • MENU SIGNS with prices should be narrow in width (1-foot) and
  • longer in length to tape to the side supports of your booth.
  • You may want to have the capability to change your menu prices on site, so bring signage supplies with you.

Vendors requiring electricity must request electrical service as part of their application. Electrical service is available in limited quantities and cannot be guaranteed until confirmed by CCC.

CCC will provide you with a 120-volt outlet, with up to 1,000 watts of electricity. Please be aware that exceeding the power limit can cause an electricity outage for your booth.

Please list all possible equipment to be used (for example: Blenders, fryers, warmers, heat lamps, etc.). If there are any additional or special requirements for the electricity needs, please contact us directly at events@ccchouston.org 

The wattage of most appliances is usually stamped on the bottom or back of the appliance, or on its nameplate. The wattage listed is the maximum power drawn by the appliance.

NOTE: Vendor layout will spread power usage to eliminate any risk of outages.