Agent: Lease Listing Data Collection

Agent: New Lease Listing Data Collection

Use this form for every new lease (rental) listing. Please complete all questions so the team can build the listing without errors.
How many people/Entities own the property (landlords)?
What is the Address of the Property?

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Primary Agent

Who is the primary listing agent?
Name

First NameLast Name
Email
example@example.com
Agent phone number
All Other Agents

Enter the other agents that will be on the listing.
What other agents are working this file?
What is the status of this upcoming lease listing?
Listing Details
Are you using BrokerBay?
Lockbox/Access Instructions:
Location, type, etc
Landlord Rental Listing Form DEADLINE
DATE
Desired "Go Live" Date
*Must be minimum 5 days from receipt of Client New Listing Form*
Property Details
Monthly rent ($)
Details about the unit?
Any other important details?
MLS Details
Style
Storeys
Property sub-type
Is the property attached?
Linked foundation?
Ownership type
Exterior materials
Family or bonus room?
Pool
Waterfront?
Laundry
Interior features
Area influences (e.g. park, school, rural)
Lease Terms
Deposit (e.g. first and last month's rent)
When is it available?
Available date
Availability remarks
Current occupancy
Lease term
Portion of property for lease
Furnished?
Sublease allowed?
Owner (landlord) pays
Tenant pays
Parking included in rent?
Pets
Smoking allowed?
Tenant insurance required?
What should tenants include with an offer to lease?
Holding offers to lease?
Accepting pre-emptive offers to lease?
Offer presentation date
Lockbox type (never the code)
Is this a condo?
Condo Details
Unit level
Entry level
Exposure (direction faces)
Condo corporation number
Condo registry office
Property manager
Condo fee frequency
Condo fee includes
Condo amenities
Balcony
Locker
Condo parking type
The Story of This Home

This feeds the listing description. Be specific: names, numbers, years, brands. The more detail you give, the better the copy.
Top 5 features tenants will love
Please answer here, not "Data form". Scout writes the listing from this.
Upgrades & renovations (what and when)
Please answer here, not "Data form". Scout writes the listing from this.
Layout & room highlights
Please answer here, not "Data form". Scout writes the listing from this.
Outdoor space, lot & parking
Please answer here, not "Data form". Scout writes the listing from this.
Neighbourhood & lifestyle
Please answer here, not "Data form". Scout writes the listing from this.
Anything to avoid or not mention?
Words the seller dislikes, sensitive details, or claims we can't make (e.g. "walk to school" if it's a 25-minute walk).
Who is the ideal tenant?
What voice should this listing speak in?

Something else (describe the voice)
Words or phrases that capture this home's voice
e.g. "sun-drenched", "turnkey", "entertainer's dream". Or a listing you loved that we should echo.
The hook: why should a tenant book a showing?
Please answer here, not "Data form". Scout writes the listing from this.
MLS Remarks

Write them exactly as you want them entered, or leave blank and we'll draft them for you.
Realtor remarks (agent-to-agent)
Showing remarks
Offer remarks
Documents

Upload the seller's completed Client & Property Info Sheet first. It's our main source for the listing.
Landlord Rental Listing Form (PDF)

The PDF the seller received after completing the form at seller.mtpg.info
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Listing Documents

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I need the following material for my lease listing:
I confirm the following:
Transaction Coordinator Notes:
Splits Being Paid:

Other
Any notes of the TC?
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Agent: New Lease Listing Data Collection

Primary Agent

All Other Agents

Listing Details

Property Details

MLS Details

Lease Terms

Condo Details

The Story of This Home

MLS Remarks

Documents

Transaction Coordinator Notes:

Checkout

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