Program Administrator Job Application

Program Administrator Job Application

Full-Time Position | Application deadline: Friday, December 4, 2026
Thank you for your interest in the full-time Program Administrator position at Broken Arrow Soccer Club. Please read the job description below, then complete the application and upload your resume. Application deadline: Friday, December 4, 2026.
Job Description

BASC Program Administrator

Broken Arrow Soccer Club | Full-Time Position

Position Summary

The Program Administrator manages player registration, team formation and rosters for all Broken Arrow Soccer Club programs and helps recruit volunteer coaches for Legacy teams. Reports to the Executive Director.

Duties

Registration
- Set up and run Fall and Spring registration in GotSport
- Maintain the master registration spreadsheet
- Apply BASC registration policies (returning players, coach player designations, Rec Select, play-up, secondary and club pass players)
- Manage the Legacy waitlist and add late players through the first week of games
- Set up registration for KICKSTART, U6, TOPSoccer, camps and leagues as assigned
- Clean up GotSport after each registration deadline
Team Formation and Rosters
- Plan and lead team formation each season
- Determine player counts, teams needed and coaches needed for each age group
- Build all Legacy and Express rosters in GotSport Roster Builder
- Handle player passes, roster changes, and club pass (CP) and secondary player adds for Legacy and Express
- Register teams into USYS and US Club registration and league events
- Manage teams in Athlete One
- Confirm eligible players have completed risk management before they are rostered
- Support BASC Express tryout registration
- Prepare league and tournament roster documents as applicable
Coaches
- Recruit volunteer coaches for Legacy teams each season
- Follow up with new coaches until they are registered and cleared
- Manage Legacy and Express coaches meetings throughout the year, including room reservations, PowerPoint presentations, meals and giveaways
Member Services
- Answer parent and coach registration questions by phone, email and in person
- Manage the registration email inbox
- Help with registration at club events and tournaments as assigned
- Other duties as assigned by the Executive Director
Qualifications

Required:
- GotSport experience
- Team formation experience
- Strong organization and attention to detail
- Strong people skills
- Proficient in Excel and Microsoft 365
- Must pass a yearly background check and complete SafeSport training
Preferred:
- Youth soccer coach or team manager experience
- Knowledge of OSA and US Youth Soccer & US Club registration rules
- Nonprofit experience
Schedule
- Full-time, in the BASC office
- Monday through Friday, with some evenings and weekends during registration, team formation, coaches meetings, club events and tournaments
- Start date: January 4, 2027
Application deadline: Friday, December 4, 2026
Full Name

First NameLast Name
Email Address
example@example.com
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
What city do you live in?
Upload Your Resume

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This is a full-time, in-office position in Broken Arrow, with some evenings and weekends during registration season, club events and tournaments. Are you able to work that schedule?
When could you start?
How much experience do you have with GotSport?
Tell us about your experience in GotSport.
Describe a time you formed teams or placed players. How many players, and how did you decide who went where?
Have you coached or been a team manager for a youth team? Which sport, and for how long?
Have you worked or volunteered for a nonprofit? Tell us briefly.
Scenario: A parent emails, upset that their child wasn't placed on the team they requested. Even though the policy for team formation states you are unable to place the child where they want to be, please write the first two or three sentences of your reply.
Scenario: In the week before a registration deadline you have 150 unread emails, a team formation meeting to prepare, and coaches calling. How do you decide what to do first? Break down how you handle this.
I understand this position requires a background check and SafeSport training before working with BASC rosters.
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Program Administrator Job Application

Job Description

BASC Program Administrator

Position Summary

Duties

Registration

Team Formation and Rosters

Coaches

Member Services

Qualifications

Schedule