Please read this contract carefully and have both you and your parent/guardian sign it. Your signature on this contract seals your commitment to be on your very best behavior on the bus, hotel, sites, performance venues, etc. In the event any of the guidelines mentioned below are violated and upon investigation of the offense you may be removed from the Pebblebrook performance ensemble and entire band program.

You are expected to abide by the following guidelines during the entirety of this trip:

I will follow instructions from Band Directors, Band Staff, Chaperones, Bus Drivers, and Venue Personnel. I will treat others respectfully; use appropriate language; follow school dress expectations; maintain reasonable personal hygiene; and avoid disruptive, threatening, discriminatory, or disrespectful conduct. Bullying, hazing, harassment, retaliation, fighting, and unwanted physical contact are prohibited.

I will remain with my assigned chaperone group unless expressly released to an approved area or activity. When authorized to move within an approved area, I will remain in a group of at least three (3) band students, with at least one working cellphone in the group. I will follow check-in times and meeting locations, respond promptly to staff instructions, and immediately report separation from my group. The buddy system does not authorize independent travel.

I will use only authorized transportation, follow bus-driver instructions, remain seated while the bus is moving, and keep aisles and emergency exits clear. I will not distract the driver, throw objects, damage equipment, or leave trash behind. I may not change bus assignments without director approval.

I may enter ONLY my assigned hotel room. I may not enter, visit, gather in, or invite others into any other student room, regardless of gender or time of day, unless a Band Director expressly authorizes it. I may not switch rooms, roommates, or sleeping arrangements without director approval. Non-group visitors are not permitted in student rooms.

At curfew I will be inside my assigned room and observe quiet hours until the announced morning release. I will participate in room checks and keep the room clean. (THERE WILL BE ROOM CHECKS) I will not engage in horseplay, tamper with safety devices, use prohibited appliances, or disturb other guests. I will not open the door to unknown individuals; if hotel personnel request entry, I will contact a director or chaperone for guidance. In the event of an emergency or evacuation, I will stay with my roommates, follow all hotel staff instructions and find the nearest chaperone or band staff member when it is safest to do so.

I will arrive on time for all departures, performances, rehearsals, meals, meetings, headcounts, and check-ins. I will stay within designated boundaries at parks, shopping areas, venues, and other stops. I will not use rideshares, taxis, or private vehicles or depart with a parent/guardian unless authorized through required school release procedures.

I will not possess, use, distribute, or be under the influence of alcohol, illegal drugs, unauthorized controlled substances, marijuana/THC products, tobacco, nicotine, vaping devices, or related paraphernalia. I will comply with district rules regarding prohibited items. Prescription and over-the-counter medications must be handled under applicable school/district medication procedures; students must not share medication.

I will keep my phone charged and accessible for approved trip communications when possible. I will follow all band contract and school J Code policies as it relates to social media. I will follow staff directions regarding device usage.

I will respect hotel, bus, venue, and other property; keep my belongings secure; and report damage or unexpected charges promptly. I will not remove hotel property (towels, wash clothes, pillows), purchase chargeable minibar/snack-bar items, charge purchases to the room, order food delivery, or use room service for any reason. Parents/guardians will be responsible for any damages or unauthorized charges occurred during the trip.

I will immediately notify a director or chaperone about illness, injury, threats, harassment, unsafe behavior, or a missing student. In an emergency, I will seek immediate help, follow evacuation instructions, and contact emergency services when needed. Safety takes priority over curfew, buddy-system, and room restrictions.

Violations may result in restricted privileges, parent/guardian contact, removal from activities, referral to school administration, removal from the Band Program, and/or early return home, depending on the seriousness of the offense. Any early return and related costs will be billed to the parent/guardian of the student once arrangements are made.

Parents/guardians agree to remain reachable using the emergency contact information on file, cooperate with school officials if a concern arises, and follow required student-release procedures. This contract does not replace district policies, permission forms, or emergency/medical authorizations.